Administrative Services Director

Class Title: Administrative Services Director

Class Code: ADMIN SVC DIR

Hourly: $57.86 - $81.55 | Monthly: $10029.71 - $14135.64 | Annually: $120356.57 - $169627.69

Benefits: Full-time

OVERVIEW:

This classification sets the direction, administers, plans and manages the activities and operations of the Administrative Services department, which includes finance, human resources and information technology divisions.

SUPERVISION RECEIVED:

Reports directly to the Executive Director.  Operates entirely independently with the exception of confirming major decisions.

SUPERVISION EXERCISED:

Direct supervision is exercised over managers including; hiring, training, evaluating and managing performance, goal development, providing discipline, responding to grievances and making termination decisions.

EXAMPLES OF DUTIES:

The information provided below encompasses the typical duties and capabilities linked with this classification.  Duties may include, but are not limited to the following:

• Establishes overall priorities, develops strategic goals and objectives of assigned department; sets direction for each division in the areas of budget, program development, staffing, implementation of cooperative agreements, and facility operations management.
• Participates as part of the District’s Executive Team to establish overall mission and direction of the District.
• Plans, directs, and coordinates, through managers, the Department’s work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures.
• Establishes and carries out best business practices for operating the Department to include human resource management, finance, budgeting, customer service, and program delivery.
• Represents the Department to other departments, outside agencies, the general public, and before the media; explains, justifies and defends the District, programs, policies and activities; negotiates and resolves sensitive, significant and controversial issues.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
• Actively promotes and supports diversity in the workplace through staffing, promotions, training and career development. Models and respects diversity in the workplace.
• Provides leadership to individual managers to establish goals and objectives and set direction for each of their divisions.
• Provides a variety of information including analysis and formal presentations to the Board of Directors, Executive Director and other departments.
• Formulates and presents annual budget for assigned department; reviews, monitors, and adjusts expenditures and revenues to remain within established budgetary constraints.
• Acts as a Mandatory Reporter; reports incidents of child abuse/neglect.
• Performs other job-related duties as assigned.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities.

Strong Knowledge of:

• Principles, development, practices, associated tools, implementation and evaluation in assigned department area;
• Principles and practices of effective human resources management, training and supervision;
• Applicable laws, codes, regulations, policies and procedures for assigned program area;
• Effective budget preparation and administration;
• Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs;
• Principles and practices of public/business administration and decision-making; and
• Principles and practices of fiscal, statistical and administrative research and report preparation.

Skill and Ability to:

• Communicate effectively and persuasively both verbally and in writing; may include public speaking;
• Understand, interpret, explain, and administer District policies, procedures, and other applicable laws and regulations;
• Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations.
• Demonstrate excellent planning, organization, problem solving, initiative, prioritization and conflict resolution skills;
• Manage a high volume of tasks at one time, including organizing and prioritizing own work and the work of others;
• Exercise independent initiative, judgment, and decision-making skills;
• Work cooperatively with others and create a positive, construction relationship with staff and the general public;
• Maintain working knowledge of computer programs, applications, and upgrades as well as operating common office equipment.
• Formulate goals, objectives and programs to address the needs of the Department and the District;
• Plan, organize, direct, and motivate others to accomplish overall goals and objectives;
• Analyze problems, identify alternative solutions; project consequences of proposed actions and implement recommendations in support of goals; and
• Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.

QUALIFICATIONS:

The following are minimum qualifications for this classification.

Education, Experience, and Training:

1. Bachelor’s degree in a related field; AND
2. Eight (8) years of progressively responsible experience in leadership of business, finance, or administration, preferably in a public-sector environment; AND
3. Three (3) years of supervisory experience; OR
4. Any satisfactory combination of education, experience and training.

Licenses and Certifications:

1. Certified Public Accountant (CPA) is preferred
2. Possession of, or ability to obtain within 30 days of hire, a valid Oregon driver’s license.

WORKING CONDITIONS:

The following are working conditions, including environmental and physical demands, required for this classification.

• Work is performed in an office setting and is primarily indoors with occasional exposure to indoor and outdoor environmental conditions.
• Work is performed during the day, evening and some weekend hours; requires attendance at after hour meetings.
• Remain in a stationary position (sitting or standing) for extended periods of time, move about the office occasionally.
• Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
• Daily precise control of fingers and hand movements while operating computer keyboard, telephone, and standard office equipment.
• Ability to work and maintain focus in a work environment with moderate noise (i.e., working around others making periodic phone calls or having conversations) and with frequent interruptions.
• Understand, remember, communicate and apply complex oral and/or written instructions and factual information.
• Requires crouching, bending, kneeling, grasping, sitting, and reaching.
• Must be able to travel to locations in, around, or outside the greater Bend area, including travel to District sites.
• Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
• Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Ability to have clarity of vision at 20 inches or less.
• Ability to maintain sustained concentration on computer screens; use keyboards and a variety of peripherals.

STATUS:

Exempt

Full-Time

Benefits: Full-time

Current Job Opportunities