2225 NE Daggett Ln, Bend, OR 97701, USA
61049 Southeast 15th Street, Bend, OR, USA
18920 NW Shevlin Park Rd, Bend, OR 97701, USA
21690 NE Neff Rd, Bend, OR, United States
21690 NE Neff Rd, Bend, OR, United States
2500 NW Crossing Dr, Bend, OR, United States
1315 Northwest Discovery Park Drive, Bend, OR, United States
1000 SW Reed Market Rd, Bend, OR 97702, USA
1235 NE Jones Rd, Bend, OR 97701, USA
1235 NE Jones Rd, Bend, OR 97701, USA
800 NE 6th St, Bend, OR, United States
800 Centennial Boulevard, Bend, OR, United States
1600 SE Reed Market Rd, Bend, OR 97702, USA
1600 SE Reed Market Rd, Bend, OR 97702, USA
1700 SE Reed Market Rd, Bend, OR, United States
55 NW Riverside Blvd, Bend, OR, United States
3750 NE Purcell Blvd, Bend, OR, United States
1525 Northwest Wall Street, Bend, OR, United States
225 SE 15th St, Bend, OR, United States
799 SW Columbia St, Bend, OR 97702, USA
799 SW Columbia St, Bend, OR 97702, USA
799 SW Columbia St, Bend, OR, United States
20885 Egypt Dr, Bend, OR 97701, USA
18920 Northwest Shevlin Park Road, Bend, OR, United States
19617 Mountaineer Way, Bend, OR, United States
1001 SW Bradbury Dr, Bend, OR 97702, USA
With dozens of parks and several large indoor spaces, we have several options for private and public events. Thanks for thinking about us!
Whether you have a specific date in mind and know exactly what you want your event to look like, or you’re just starting to think about possibilities, we are here to help.
Questions? Contact:
Park and Facility Rentals
Whether you’re hosting a birthday party, meeting, wedding or public event, you can find the right space for a reasonable price among the dozens of outdoor and indoor facilities available for a rental throughout the Bend Park and Recreation District. We are here to help you throughout the process. Read below to see which type of facility could be perfect for your event.
Picnic Shelters and Park Areas
Perfect for small get-togethers. Renters have exclusive use of the picnic shelter. The adjacent park, field, playground, restrooms and other features in the park are open to the public and therefore cannot be reserved. Select the ‘all locations’ tab to view rentable picnic shelters and picnic areas. Don’t see the park you’re looking for on that list? It’s a park that is usable on a first-come, first-served basis.
Aspen Hall, Hollinshead Barn and the Larkspur Community Center Event Room are great options for larger events like weddings, corporate retreats and celebrations of life.
Want to host an event that is open to the public? We might have the perfect park for you. Events can range from themed festivals, to start/finish lines for walks and runs, to concerts. If you want to host a sports tournament and need playing fields or courts, check out Sports Fields and Courts.
Run and walk-throughs are public events that pass through a park or use BPRD trails but don’t need any staged space in a park. Please note: BPRD trails can be used for events, but are not reservable and are also open to the public.
BPRD has many fields for baseball, softball, soccer, lacrosse, flag football, rugby, ultimate frisbee, etc. Whether it’s a tournament, organized practice or a family reunion softball game, BPRD has the ideal field for you. Reservations provide exclusive and priority use of district athletic fields and facilities.
BPRD has many options throughout the year for your party. Recreation facilities like the Juniper Swim and Fitness Center, The Pavilion and the Art Station at Harmon Park Clay Studio offer spaces and times for parties and celebrations of all types.
Questions? Contact:
Booking Window: up to 18 months in advance; no less than 7 days in advance
Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate gatherings to weddings. The Hall’s lodge-like feel features exposed ceiling beams, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.
Learn more on the Aspen Hall rental page, or contact:
Booking Window: up to 18 months in advance; no less than 7 days in advance
The country-like setting of the Hollinshead Barn is an ideal event location just minutes from downtown Bend. The former homestead operated from 1939 to 1983 and is located in 16.5 acre Hollinshead Park. The barn is surrounded by open pastures and orchard-like groves of trees. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.
Learn more on the Hollinshead Barn rental page, or contact:
Booking Window: up to 3 months in advance. We are accepting reservation requests on a limited basis.
The Larkspur Community Center Event Room is an event space for large gatherings and is conveniently located within the Larkspur Community Center, home of the Bend Senior Center. This bright and well-lit event space has abundant natural light, maple hardwood floors and high ceilings. This event space is adjacent to Larkspur Park, a multi-use park with trees, grass, walking trails, basketball court, restrooms, picnic shelter, playground and parking.
Learn more on the Larkspur Community Center Event Room rental page, or contact:
Booking Window: up to 3 months in advance
Need a flexible meeting space with the ability for attendees to flow easily from indoor to outdoor spaces? The Riverbend Community Room is located at the Bend Park & Recreation District Office. Facility rental includes: the community room, restroom access and exterior plaza area. Room rental does not include use of Riverbend Community Park or the picnic shelter unless reserved separately.
Learn more on the Riverbend Community Room rental page, or contact:
Bend has a bustling event season and parks book up quickly. Festivals, fundraisers and races open to any and all participants are considered public events. A park must be reserved at least three months in advance and the rental season is April 15 – October 15.
Public events are limited to a maximum of two consecutive event days, including setup and cleanup.
Click here to see the current Community Events in Parks calendar. Note: this is for reference only and not an indicator of park availability.
Please review the Public Event Rental Guidelines to learn event-specific rules and regulations. The following community parks are suitable for events and have park-specific rules and guidelines, too:
*Float-throughs are not allowed.
Returning events, skip to Step 2
For new events, the event organizer must complete and submit a Park Rental Request Form. Events must be secured at least three months in advance, so be sure to leave ample time to submit the request.
District staff will review your proposal to determine suitability of the event being held in a park. Not all proposals are approved. You will be notified regarding your approval status within three business days.
Submit a completed Park Rental Request Form no less than three months prior to the proposed event date. Please allow at least three business days for district staff to contact you to determine availability and gather additional information regarding the event rental.
If your event is scheduled in Riverbend Park you will need approval from the Old Mill District.
The event organizer will receive a confirmation receipt as well as a facility use agreement that must be signed and returned to the district. Full payment is due at the time of booking. Please reference the Park Rental Fees for more information on event fees and additional charges.
Event organizers must schedule a pre-event meeting no less than two months before the event date. This meeting will cover the logistics plan, arrange for other district services and schedule a site walk-through if needed.
All events must submit a logistics plan, using the Event Logistics Plan and Guidelines, via email to Katy@bendparksandrec.org at least one week before the scheduled pre-event meeting.
A certificate of insurance (COI) is due no less than 30 days prior to the event date. Please see our Basic Insurance Requirements or Commercial and Multi-Day Insurance Requirements for more information.
Event organizers are required to schedule the post-event meeting with district staff within two weeks of the event date. This meeting is crucial if you plan on holding your event on an annual basis. Final billing and/or refunds will be processed following the post-event meeting.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Athletic facility users are required to have a reservation for practicing, playing contests, conducting drills, events, tournaments, camps or other programmed activities. Reservations provide exclusive and priority use.
Informal gatherings such as unscheduled pick-up games or family get-togethers do not require a reservation.
Please review all rental documents for rules and regulations of athletic facility use, scheduling prioritization, billing and fees, cancelation and refunds, and other important information. It is the renter’s responsibility to be familiar with the information provided in these documents and adhere to the guidelines and general park rules and regulations.
Athletic facilities are available to rent April 1 through October 31. Here are our primary sports facilities:
Tournament Requests
Submit prior to December 31 to receive priority scheduling.
Tournaments are limited to a maximum of two consecutive tournament days, including setup and cleanup.
Non-Tournament Requests (i.e. practices, league games, or single-day rentals)
To receive appropriate scheduling priority, requests are due on the following dates:
After the deadlines, requests are processed on a first-come, first-served basis. Requests must be submitted at least seven-days before the first date of the reservation and may not be accommodated if received less than seven days in advance.
Scheduling Prioritization
A prioritization process has been developed to schedule athletic facility use, as BPRD cannot provide facility space to accommodate all sports organizations.
Facilities will be scheduled based on the user types below in order of priority. When possible, BPRD will attempt to accommodate all users regardless of priority. As a result, we will consider all requests and schedule time based on priority order that makes the best use of available space.
We also reference the OSAA primary sports seasons as an additional criterion for prioritization among the user types listed above.
Rentals are billed based on the reservation. It is the renter’s responsibility to notify BPRD of any unused facilities before the rental. Recurring field users are required to notify the district of unused space no less than 14 days prior to the rental date otherwise user will be charged for use.
Single-day and tournament refund policy is outlined below:
100% Refund
90% Refund
50% Refund
0% Refund
BPRD reserves the right to cancel or delay any rental due to weather conditions. In the event of inclement weather, reservations may be rescheduled, if possible, at no additional cost. Cancelations due to inclement weather will not be refunded.
Complete the Athletic Use Request Form. Please allow at least three business days for district staff to contact you to determine availability and gather additional information regarding the request.
If you would like to check field availability prior to completing a request form, please check the calendars above or contact:
Fees charged for rental of a sports facility consider the administrative cost of reserving the space as well as the impact and any direct services that are required or requested to support the rental. A 20% fee increase is charged to out-of-district renters.
Rentals with more than 100 attendees, alcohol, and/or large play amenity may require a deposit, a certificate of insurance, and a logistics plan.
Tournament and short-term field use require full payment at the time of booking. Recurring field renters will be invoiced monthly.
For specific fees, please see the Athletic Facility Rental Fees.
A certificate of insurance (COI) is required for tournaments and recurring field use and is due no less than 30 days prior to the reservation. Please see the Basic Insurance Requirements or Commercial and Multi-Day Insurance Requirements for more information.
Single-day field reservations do not require a COI.
No person shall possess or consume alcoholic beverages on BPRD property without authorization from the district. If granted, insurance is required to possess or consume alcohol on BPRD property. The type of liability insurance required will depend on the nature of possession and consumption.
Athletic tournaments have additional requirements above and beyond other rentals. Tournament organizers are required to submit a completed logistics plan and schedule a pre-event meeting with BPRD staff no less than 30 days prior to the event date. If the logistics plan is submitted less than 30 days prior to the tournament, additional services cannot be guaranteed and may not be accommodated.
For additional tournament rental requirements, please see the Tournament Logistics Plan & Guidelines.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
A Pass-Through is defined as any gathering or event staged off of BPRD property that needs to pass through any BPRD parks or trails (i.e. foot/walk/bike race events staged on private property).
You must submit a Pass-Through Request Form no less than 2 months prior to the event date. Please include a legible route map with the request. Requests received less than two months prior to the event date may not be accommodated.
Please allow at least three business days for BPRD staff to contact you to determine availability and approval.
You will need approval from the Old Mill District (OMD) if your route passes through their property. Please visit the OMD Special Event webpage for more information.
If your route crosses onto city streets and/or sidewalks, you may need to obtain a permit from the City of Bend. Please visit the City of Bend Special Event webpage for more information.
A certificate of insurance may be required and is due no less than 30 days prior to the reservation. Review the Basic Insurance Requirements for more information.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Looking for a place in town for a pool party, ice skating party, art party, neighborhood or business meeting? We’ll find a space for you. If you’re looking for a larger event space, click here to see our rental halls.
The Art Station at Harmon Park Clay Studio is a great place to hold private art parties with an instructor. Click here or call (541) 706-6114 for more information.
The Pavilion skating rink is one of the best places in town for your party! The Pavilion offers a few options for you. Click here or call (541) 389-7588 for more information.
Juniper Swim and Fitness Center & Larkspur Community Center
Need a party with a pool? Look no further than the Juniper and Larkspur, offering private pool parties and open recreation swim parties. Click here or call (541) 388-1133 for more information.
Contact Rentals & Events to see park availability. If there are more than 30 people, a picnic shelter reservation or field rental is required. Please see the picnic shelter web page for details on shelter rentals and availability.
The COI must meet the Basic Insurance Requirements. Email a copy of the COI to FacilityRentals@bendparksandrec.org and include your contact info as well as requested date and location of use.
Rentals & Events will contact you to generate an alcohol permit over the phone. Once the permit is complete, an emailed copy will be sent to the permit holder.
Permit holder contact and accompanying information will be sent to BPRD Park Stewards.
Alcohol Permittee Terms and Conditions
The following terms and conditions apply to all alcohol permits.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Picnic shelters are the ideal space for small outdoor gatherings like family or company picnics. These rentals are for exclusive use of the shelter; to guarantee use, a reservation must be made. All rentable picnic shelters and picnic areas include tables and either permanent or portable restrooms. While the surrounding park and amenities are available to use, these spaces must be shared with the general public. Picnic shelter reservations are available year-round, seven days a week. Reservations can be made up to 3 months in advance.
Small groups, under 30 people, may use any park on a first-come, first-served basis. Planned events with more than 30 people must reserve a picnic shelter. Groups over 100 people are encouraged to rent a sports field. A shelter or designated picnic area may not be reserved for consecutive and/or recurring use (such as every Monday/Wednesday/Friday).
Shelters are offered as-is, rain-or-shine. Renters are required to leave the facility in good condition or pay the cost of cleaning and repairs. The renter is responsible for collecting and removing all garbage generated by the event. Please bring extra garbage bags. All renters receive a reservation card prior to their reservation date. It is the responsibility of the renter to place the reservation card at the shelter as early as 7:00 am on the day of their reservation to alert the general public of their rental.
If you’re interested in hosting an event for the public to attend, see the public event rentals page.
Are you a business wanting to use a park? Learn about businesses in parks guidelines.
To rent a picnic shelter, complete the Park Rental Request Form. Reservations can be made no more than 3 months prior to the requested date. You can preview shelter availability on the online rental calendar. Please allow 3 – 5 business days for BPRD to review the request form. Once the request form has been reviewed, BPRD will contact the primary patron listed with further information and next steps for booking. All request forms are responded to in the order they are received. Please note renters must be 18 years or older.
NOTE: Requests are NOT confirmed reservations. You will be contacted after submitting your request. Reservations are considered confirmed when a deposit and/or fee is paid.
Full payment must be made at the time of reservation. You can pay in-person or over the phone.
| Type of Rental | Groups of 0 - 30 | Groups of 31 - 60 | Groups of 61 - 100 |
|---|---|---|---|
| Private & Non-Profit ID | $75.00 | $100.00 | $150.00 |
| Private & Non-Profit OD | $90.00 | $120.00 | $180.00 |
| Commercial* ID | $100.00 | $150.00 | $250.00 |
| Commercial* OD | $120.00 | $180.00 | $300.00 |
ID = In-District Resident Fee • OD = Out-of-District Fee. Learn more about the district boundary and out-of-district fees policy.
Groups over 100 are encouraged to rent a sports field.
*Insurance is required for all commercial rentals.
Insurance meeting the Basic Insurance Requirements will be required if the rental meets any of the following criteria:
Insurance meeting the Commercial and Multi Day Insurance Requirements will be required if the rental meets any of the following criteria:
When required, a certificate of insurance is due no less than 30 days prior to the reservation or event.
A damage/cleaning deposit may be required for rentals with 100 or more attendees or for rentals with extra setup. The deposit amount depends on the group size. Both deposit and rental fee must be paid to reserve the shelter. The deposit will be returned after the rental if left in good condition. Any garbage not contained in existing garbage cans must be removed from the premises. All decorations must be removed and discarded by the end of the reservation time.
100% Refund
Up to 100 attendees: NA
101 to 500 attendees: Within 48 hours of payment
501 or more attendees: Within 48 hours of payment.
90% Refund
Up to 100 attendees: 6 or more days prior
101 to 500 attendees: 91 or more days prior
501 or more attendees: 121 or more days prior.
50% Refund
Up to 100 attendees: 5 days to 24 hours prior
101 to 500 attendees: 90 to 31 days prior
501 or more attendees: 120 to 31 days prior.
0% Refund
Up to 100 attendees: Less than 24 hours prior
101 to 500 attendees: 30 or less days prior
501 or more attendees: 30 or less days prior.
Questions? Contact:
Alcohol is allowed at picnic shelter reservations with proper insurance and prior approval. Those wishing to have and/or consume alcohol must obtain a certificate of insurance that meets the Basic Insurance Requirements.
Groups with 30 people or fewer that do not have a picnic shelter reservation must obtain an alcohol permit from BPRD. For information on how obtain a free alcohol permit, please visit the Alcohol Permit web page.
If alcohol is being sold or any type of fee is being charged at an event and alcohol is being provided, Liquor Liability insurance is required. If liquor is being provided by a host free of charge or is brought to an event by a participant, Host Liquor Liability insurance is required.
These items are allowed seasonally at some parks, require a paid reservation, and must be approved ahead of time by Bend Park and Recreation District. Type and size restrictions apply. There is a $50 park impact fee.
A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the Basic Insurance Requirements for more information. If equipment is rented from a third party, the vendor must have liability insurance.
Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities. Picnic shelter electrical outlets do not have enough power for large equipment, including bounce houses. You may use a generator.
There is no vehicle access into the park. Equipment must be carried from a designated parking spot.
The maximum size for an inflatable bounce house is 20’x20’. Each shelter rental is limited to one bounce house.
Slip ‘n slides and similar items are not permitted in the parks.
Please be aware that the rental is for the shelter only, and that all other park areas must be shared and available for general public use.
The maximum size for a tent or canopy is 12’x12’. Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities.
Food trucks are prohibited in parks.
Renters are welcome to bring gas grills and place them on a hard surface for personal use. Charcoal barbecues, pellet grills/barbecues and portable fire pits are prohibited due to open flame and flammable materials used.
All parking is first-come, first-served and is not guaranteed. Capacity is limited at all parks. Vehicles cannot be driven on park land. Renters may not deny access to the public parking lots or the park.
No person shall create a noise, within district property, by use of a sound-amplifying device or otherwise, that is unnecessarily loud at a distance of 50 feet from the source except as authorized by the Executive Director or a Designee. A noise is “unnecessarily loud” if it interferes with normal spoken communication or could reasonably disturb sleep.
Slip n’ slides and similar items are not permitted in the parks.
Park and Facility Rentals
Whether you’re hosting a birthday party, meeting, wedding or public event, you can find the right space for a reasonable price among the dozens of outdoor and indoor facilities available for a rental throughout the Bend Park and Recreation District. We are here to help you throughout the process. Read below to see which type of facility could be perfect for your event.
Picnic Shelters and Park Areas
Perfect for small get-togethers. Renters have exclusive use of the picnic shelter. The adjacent park, field, playground, restrooms and other features in the park are open to the public and therefore cannot be reserved. Select the ‘all locations’ tab to view rentable picnic shelters and picnic areas. Don’t see the park you’re looking for on that list? It’s a park that is usable on a first-come, first-served basis.
Aspen Hall, Hollinshead Barn and the Larkspur Community Center Event Room are great options for larger events like weddings, corporate retreats and celebrations of life.
Want to host an event that is open to the public? We might have the perfect park for you. Events can range from themed festivals, to start/finish lines for walks and runs, to concerts. If you want to host a sports tournament and need playing fields or courts, check out Sports Fields and Courts.
Run and walk-throughs are public events that pass through a park or use BPRD trails but don’t need any staged space in a park. Please note: BPRD trails can be used for events, but are not reservable and are also open to the public.
BPRD has many fields for baseball, softball, soccer, lacrosse, flag football, rugby, ultimate frisbee, etc. Whether it’s a tournament, organized practice or a family reunion softball game, BPRD has the ideal field for you. Reservations provide exclusive and priority use of district athletic fields and facilities.
BPRD has many options throughout the year for your party. Recreation facilities like the Juniper Swim and Fitness Center, The Pavilion and the Art Station at Harmon Park Clay Studio offer spaces and times for parties and celebrations of all types.
Questions? Contact:
Picnic shelters are the ideal space for small outdoor gatherings like family or company picnics. These rentals are for exclusive use of the shelter; to guarantee use, a reservation must be made. All rentable picnic shelters and picnic areas include tables and either permanent or portable restrooms. While the surrounding park and amenities are available to use, these spaces must be shared with the general public. Picnic shelter reservations are available year-round, seven days a week. Reservations can be made up to 3 months in advance.
Small groups, under 30 people, may use any park on a first-come, first-served basis. Planned events with more than 30 people must reserve a picnic shelter. Groups over 100 people are encouraged to rent a sports field. A shelter or designated picnic area may not be reserved for consecutive and/or recurring use (such as every Monday/Wednesday/Friday).
Shelters are offered as-is, rain-or-shine. Renters are required to leave the facility in good condition or pay the cost of cleaning and repairs. The renter is responsible for collecting and removing all garbage generated by the event. Please bring extra garbage bags. All renters receive a reservation card prior to their reservation date. It is the responsibility of the renter to place the reservation card at the shelter as early as 7:00 am on the day of their reservation to alert the general public of their rental.
If you’re interested in hosting an event for the public to attend, see the public event rentals page.
Are you a business wanting to use a park? Learn about businesses in parks guidelines.
To rent a picnic shelter, complete the Park Rental Request Form. Reservations can be made no more than 3 months prior to the requested date. You can preview shelter availability on the online rental calendar. Please allow 3 – 5 business days for BPRD to review the request form. Once the request form has been reviewed, BPRD will contact the primary patron listed with further information and next steps for booking. All request forms are responded to in the order they are received. Please note renters must be 18 years or older.
NOTE: Requests are NOT confirmed reservations. You will be contacted after submitting your request. Reservations are considered confirmed when a deposit and/or fee is paid.
Full payment must be made at the time of reservation. You can pay in-person or over the phone.
| Type of Rental | Groups of 0 - 30 | Groups of 31 - 60 | Groups of 61 - 100 |
|---|---|---|---|
| Private & Non-Profit ID | $75.00 | $100.00 | $150.00 |
| Private & Non-Profit OD | $90.00 | $120.00 | $180.00 |
| Commercial* ID | $100.00 | $150.00 | $250.00 |
| Commercial* OD | $120.00 | $180.00 | $300.00 |
ID = In-District Resident Fee • OD = Out-of-District Fee. Learn more about the district boundary and out-of-district fees policy.
Groups over 100 are encouraged to rent a sports field.
*Insurance is required for all commercial rentals.
Insurance meeting the Basic Insurance Requirements will be required if the rental meets any of the following criteria:
Insurance meeting the Commercial and Multi Day Insurance Requirements will be required if the rental meets any of the following criteria:
When required, a certificate of insurance is due no less than 30 days prior to the reservation or event.
A damage/cleaning deposit may be required for rentals with 100 or more attendees or for rentals with extra setup. The deposit amount depends on the group size. Both deposit and rental fee must be paid to reserve the shelter. The deposit will be returned after the rental if left in good condition. Any garbage not contained in existing garbage cans must be removed from the premises. All decorations must be removed and discarded by the end of the reservation time.
100% Refund
Up to 100 attendees: NA
101 to 500 attendees: Within 48 hours of payment
501 or more attendees: Within 48 hours of payment.
90% Refund
Up to 100 attendees: 6 or more days prior
101 to 500 attendees: 91 or more days prior
501 or more attendees: 121 or more days prior.
50% Refund
Up to 100 attendees: 5 days to 24 hours prior
101 to 500 attendees: 90 to 31 days prior
501 or more attendees: 120 to 31 days prior.
0% Refund
Up to 100 attendees: Less than 24 hours prior
101 to 500 attendees: 30 or less days prior
501 or more attendees: 30 or less days prior.
Questions? Contact:
Alcohol is allowed at picnic shelter reservations with proper insurance and prior approval. Those wishing to have and/or consume alcohol must obtain a certificate of insurance that meets the Basic Insurance Requirements.
Groups with 30 people or fewer that do not have a picnic shelter reservation must obtain an alcohol permit from BPRD. For information on how obtain a free alcohol permit, please visit the Alcohol Permit web page.
If alcohol is being sold or any type of fee is being charged at an event and alcohol is being provided, Liquor Liability insurance is required. If liquor is being provided by a host free of charge or is brought to an event by a participant, Host Liquor Liability insurance is required.
These items are allowed seasonally at some parks, require a paid reservation, and must be approved ahead of time by Bend Park and Recreation District. Type and size restrictions apply. There is a $50 park impact fee.
A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the Basic Insurance Requirements for more information. If equipment is rented from a third party, the vendor must have liability insurance.
Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities. Picnic shelter electrical outlets do not have enough power for large equipment, including bounce houses. You may use a generator.
There is no vehicle access into the park. Equipment must be carried from a designated parking spot.
The maximum size for an inflatable bounce house is 20’x20’. Each shelter rental is limited to one bounce house.
Slip ‘n slides and similar items are not permitted in the parks.
Please be aware that the rental is for the shelter only, and that all other park areas must be shared and available for general public use.
The maximum size for a tent or canopy is 12’x12’. Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities.
Food trucks are prohibited in parks.
Renters are welcome to bring gas grills and place them on a hard surface for personal use. Charcoal barbecues, pellet grills/barbecues and portable fire pits are prohibited due to open flame and flammable materials used.
All parking is first-come, first-served and is not guaranteed. Capacity is limited at all parks. Vehicles cannot be driven on park land. Renters may not deny access to the public parking lots or the park.
No person shall create a noise, within district property, by use of a sound-amplifying device or otherwise, that is unnecessarily loud at a distance of 50 feet from the source except as authorized by the Executive Director or a Designee. A noise is “unnecessarily loud” if it interferes with normal spoken communication or could reasonably disturb sleep.
Slip n’ slides and similar items are not permitted in the parks.
Booking Window: up to 18 months in advance; no less than 7 days in advance
Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate gatherings to weddings. The Hall’s lodge-like feel features exposed ceiling beams, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.
Learn more on the Aspen Hall rental page, or contact:
Booking Window: up to 18 months in advance; no less than 7 days in advance
The country-like setting of the Hollinshead Barn is an ideal event location just minutes from downtown Bend. The former homestead operated from 1939 to 1983 and is located in 16.5 acre Hollinshead Park. The barn is surrounded by open pastures and orchard-like groves of trees. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.
Learn more on the Hollinshead Barn rental page, or contact:
Booking Window: up to 3 months in advance. We are accepting reservation requests on a limited basis.
The Larkspur Community Center Event Room is an event space for large gatherings and is conveniently located within the Larkspur Community Center, home of the Bend Senior Center. This bright and well-lit event space has abundant natural light, maple hardwood floors and high ceilings. This event space is adjacent to Larkspur Park, a multi-use park with trees, grass, walking trails, basketball court, restrooms, picnic shelter, playground and parking.
Learn more on the Larkspur Community Center Event Room rental page, or contact:
Booking Window: up to 3 months in advance
Need a flexible meeting space with the ability for attendees to flow easily from indoor to outdoor spaces? The Riverbend Community Room is located at the Bend Park & Recreation District Office. Facility rental includes: the community room, restroom access and exterior plaza area. Room rental does not include use of Riverbend Community Park or the picnic shelter unless reserved separately.
Learn more on the Riverbend Community Room rental page, or contact:
Bend has a bustling event season and parks book up quickly. Festivals, fundraisers and races open to any and all participants are considered public events. A park must be reserved at least three months in advance and the rental season is April 15 – October 15.
Public events are limited to a maximum of two consecutive event days, including setup and cleanup.
Click here to see the current Community Events in Parks calendar. Note: this is for reference only and not an indicator of park availability.
Please review the Public Event Rental Guidelines to learn event-specific rules and regulations. The following community parks are suitable for events and have park-specific rules and guidelines, too:
*Float-throughs are not allowed.
Returning events, skip to Step 2
For new events, the event organizer must complete and submit a Park Rental Request Form. Events must be secured at least three months in advance, so be sure to leave ample time to submit the request.
District staff will review your proposal to determine suitability of the event being held in a park. Not all proposals are approved. You will be notified regarding your approval status within three business days.
Submit a completed Park Rental Request Form no less than three months prior to the proposed event date. Please allow at least three business days for district staff to contact you to determine availability and gather additional information regarding the event rental.
If your event is scheduled in Riverbend Park you will need approval from the Old Mill District.
The event organizer will receive a confirmation receipt as well as a facility use agreement that must be signed and returned to the district. Full payment is due at the time of booking. Please reference the Park Rental Fees for more information on event fees and additional charges.
Event organizers must schedule a pre-event meeting no less than two months before the event date. This meeting will cover the logistics plan, arrange for other district services and schedule a site walk-through if needed.
All events must submit a logistics plan, using the Event Logistics Plan and Guidelines, via email to Katy@bendparksandrec.org at least one week before the scheduled pre-event meeting.
A certificate of insurance (COI) is due no less than 30 days prior to the event date. Please see our Basic Insurance Requirements or Commercial and Multi-Day Insurance Requirements for more information.
Event organizers are required to schedule the post-event meeting with district staff within two weeks of the event date. This meeting is crucial if you plan on holding your event on an annual basis. Final billing and/or refunds will be processed following the post-event meeting.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
A Pass-Through is defined as any gathering or event staged off of BPRD property that needs to pass through any BPRD parks or trails (i.e. foot/walk/bike race events staged on private property).
You must submit a Pass-Through Request Form no less than 2 months prior to the event date. Please include a legible route map with the request. Requests received less than two months prior to the event date may not be accommodated.
Please allow at least three business days for BPRD staff to contact you to determine availability and approval.
You will need approval from the Old Mill District (OMD) if your route passes through their property. Please visit the OMD Special Event webpage for more information.
If your route crosses onto city streets and/or sidewalks, you may need to obtain a permit from the City of Bend. Please visit the City of Bend Special Event webpage for more information.
A certificate of insurance may be required and is due no less than 30 days prior to the reservation. Review the Basic Insurance Requirements for more information.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Athletic facility users are required to have a reservation for practicing, playing contests, conducting drills, events, tournaments, camps or other programmed activities. Reservations provide exclusive and priority use.
Informal gatherings such as unscheduled pick-up games or family get-togethers do not require a reservation.
Please review all rental documents for rules and regulations of athletic facility use, scheduling prioritization, billing and fees, cancelation and refunds, and other important information. It is the renter’s responsibility to be familiar with the information provided in these documents and adhere to the guidelines and general park rules and regulations.
Athletic facilities are available to rent April 1 through October 31. Here are our primary sports facilities:
Tournament Requests
Submit prior to December 31 to receive priority scheduling.
Tournaments are limited to a maximum of two consecutive tournament days, including setup and cleanup.
Non-Tournament Requests (i.e. practices, league games, or single-day rentals)
To receive appropriate scheduling priority, requests are due on the following dates:
After the deadlines, requests are processed on a first-come, first-served basis. Requests must be submitted at least seven-days before the first date of the reservation and may not be accommodated if received less than seven days in advance.
Scheduling Prioritization
A prioritization process has been developed to schedule athletic facility use, as BPRD cannot provide facility space to accommodate all sports organizations.
Facilities will be scheduled based on the user types below in order of priority. When possible, BPRD will attempt to accommodate all users regardless of priority. As a result, we will consider all requests and schedule time based on priority order that makes the best use of available space.
We also reference the OSAA primary sports seasons as an additional criterion for prioritization among the user types listed above.
Rentals are billed based on the reservation. It is the renter’s responsibility to notify BPRD of any unused facilities before the rental. Recurring field users are required to notify the district of unused space no less than 14 days prior to the rental date otherwise user will be charged for use.
Single-day and tournament refund policy is outlined below:
100% Refund
90% Refund
50% Refund
0% Refund
BPRD reserves the right to cancel or delay any rental due to weather conditions. In the event of inclement weather, reservations may be rescheduled, if possible, at no additional cost. Cancelations due to inclement weather will not be refunded.
Complete the Athletic Use Request Form. Please allow at least three business days for district staff to contact you to determine availability and gather additional information regarding the request.
If you would like to check field availability prior to completing a request form, please check the calendars above or contact:
Fees charged for rental of a sports facility consider the administrative cost of reserving the space as well as the impact and any direct services that are required or requested to support the rental. A 20% fee increase is charged to out-of-district renters.
Rentals with more than 100 attendees, alcohol, and/or large play amenity may require a deposit, a certificate of insurance, and a logistics plan.
Tournament and short-term field use require full payment at the time of booking. Recurring field renters will be invoiced monthly.
For specific fees, please see the Athletic Facility Rental Fees.
A certificate of insurance (COI) is required for tournaments and recurring field use and is due no less than 30 days prior to the reservation. Please see the Basic Insurance Requirements or Commercial and Multi-Day Insurance Requirements for more information.
Single-day field reservations do not require a COI.
No person shall possess or consume alcoholic beverages on BPRD property without authorization from the district. If granted, insurance is required to possess or consume alcohol on BPRD property. The type of liability insurance required will depend on the nature of possession and consumption.
Athletic tournaments have additional requirements above and beyond other rentals. Tournament organizers are required to submit a completed logistics plan and schedule a pre-event meeting with BPRD staff no less than 30 days prior to the event date. If the logistics plan is submitted less than 30 days prior to the tournament, additional services cannot be guaranteed and may not be accommodated.
For additional tournament rental requirements, please see the Tournament Logistics Plan & Guidelines.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Looking for a place in town for a pool party, ice skating party, art party, neighborhood or business meeting? We’ll find a space for you. If you’re looking for a larger event space, click here to see our rental halls.
The Art Station at Harmon Park Clay Studio is a great place to hold private art parties with an instructor. Click here or call (541) 706-6114 for more information.
The Pavilion skating rink is one of the best places in town for your party! The Pavilion offers a few options for you. Click here or call (541) 389-7588 for more information.
Juniper Swim and Fitness Center & Larkspur Community Center
Need a party with a pool? Look no further than the Juniper and Larkspur, offering private pool parties and open recreation swim parties. Click here or call (541) 388-1133 for more information.
Contact Rentals & Events to see park availability. If there are more than 30 people, a picnic shelter reservation or field rental is required. Please see the picnic shelter web page for details on shelter rentals and availability.
The COI must meet the Basic Insurance Requirements. Email a copy of the COI to FacilityRentals@bendparksandrec.org and include your contact info as well as requested date and location of use.
Rentals & Events will contact you to generate an alcohol permit over the phone. Once the permit is complete, an emailed copy will be sent to the permit holder.
Permit holder contact and accompanying information will be sent to BPRD Park Stewards.
Alcohol Permittee Terms and Conditions
The following terms and conditions apply to all alcohol permits.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
