Public Health Advisory

Statewide two-week freeze for Nov. 18 – Dec. 2:
Parks and trails remain open.
Juniper Swim & Fitness Center and Bend Senior Center: Temporarily closed.
The Pavilion: No public skating; registered programs only.
The Art Station: Open for childcare only.
Other facilities/offices closed.
Most recreation programs canceled. Childcare and virtual classes continue.

COVID-19 Operations & Requirements:
Learn more about current operations.

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Al Moody Park Picnic Shelter

2225 NE Daggett Ln, Bend, OR 97701, USA

Aspen Hall

18920 NW Shevlin Park Rd, Bend, OR 97701, USA

Big Sky Park & Sports Complex – North Picnic Shelter

21690 NE Neff Rd, Bend, OR, United States

Big Sky Park & Sports Complex – South Picnic Shelter

21690 NE Neff Rd, Bend, OR, United States

Compass Park Picnic Shelter

2500 NW Crossing Dr, Bend, OR, United States

Discovery Park Picnic Shelter

1315 Northwest Discovery Park Drive, Bend, OR, United States

Farewell Bend Park Picnic Shelter

1000 SW Reed Market Rd, Bend, OR 97702, USA

Hollinshead Barn

1235 NE Jones Rd, Bend, OR 97701, USA

Juniper Park Uncovered Picnic Area

800 NE 6th St, Bend, OR, United States

Kiwanis Park Picnic Shelter

800 Centennial Boulevard, Bend, OR, United States

Larkspur Park Picnic Shelter

1700 SE Reed Market Rd, Bend, OR, United States

Marcoulier Room (Bend Senior Center)

1600 SE Reed Market Rd, Bend, OR 97702, USA

Miller’s Landing Park Picnic Shelter

55 NW Riverside Blvd, Bend, OR, United States

Pine Nursery Park Picnic Shelter

3750 NE Purcell Blvd, Bend, OR, United States

Pioneer Park Picnic Shelter

1525 Northwest Wall Street, Bend, OR, United States

Ponderosa Park Picnic Shelter

225 SE 15th St, Bend, OR, United States

Riverbend Community Room (BPRD District Office)

779 SW Columbia St, Bend, OR 97702, USA

Riverbend Park

799 SW Columbia St, Bend, OR, United States

Riverbend Park Picnic Shelter

799 SW Columbia St, Bend, OR, United States

Rockridge Park

20885 Egypt Dr, Bend, OR 97701, USA

Shevlin Park – Aspen Meadow Picnic Shelter

18920 Northwest Shevlin Park Road, Bend, OR, United States

Skyline Sports Complex Picnic Shelter

19617 Mountaineer Way, Bend, OR, United States

The Pavilion

1001 SW Bradbury Dr, Bend, OR 97702, USA

With dozens of parks and several large indoor spaces, we have several options for private and public events. Thanks for thinking about us!

Whether you have a specific date in mind and know exactly what you want your event to look like, or you’re just starting to think about possibilities, we are here to help.

Questions? Contact:

Rentals and Reservations
Email

Park and Facility Rentals

Whether you’re hosting a birthday party, meeting, wedding or public event, you can find the right space for a reasonable price among the dozens of outdoor and indoor facilities available for a rental throughout the Bend Park and Recreation District. We are here to help you throughout the process. Read below to see which type of facility could be perfect for your event.

Questions? Contact:

Rentals and Reservations
Email

Reservation Booking Windows

Due to COVID-19, normal booking windows may be impacted.

Picnic Shelters and Park Areas

Perfect for small get-togethers. With this rental you have exclusive use of the picnic shelter. The adjacent park, field, playground, restrooms and other features in the park are open to the public and therefore cannot be reserved.

Rentals Halls

Aspen Hall, Hollinshead Barn and the Marcoulier Event Room at the Bend Senior Center are great options for larger events like weddings, corporate retreats and celebrations of life.

Public Events

Want to host an event that is open to the public? We might have the perfect park for you. Events can range from themed festivals, to start/finish lines for walks and runs, to concerts. If you want to host a sports tournament and need playing fields or courts, check out Sports Fields and Courts.

Run and walkthroughs are public events that pass through a park or use BPRD trails but don’t need any staged space in a park. Please note: BPRD trails can be used for events, but are not reservable and are also open to the public.

Sports Fields and Courts

BPRD has many fields for baseball, softball, soccer, lacrosse, flag football, rugby, ultimate frisbee, etc. Whether it’s a tournament, organized practice or a family reunion softball game, BPRD has the ideal field for you. Reservations provide exclusive and priority use of district athletic fields and facilities.

Parties

Note: Some facilities are not participating in group reservations due to Covid-19 space issues. Please check with each facility before proceeding with reservation.

BPRD has many options throughout the year for your party. Recreation facilities like the Juniper Swim and Fitness Center, The Pavilion Ice Rink and the Art Station offer spaces and times for parties and celebrations of all types.

Questions? Contact:

Rentals and Reservations
Email

Image of the interior of Aspen Hall for an event rental.

Aspen Hall in Shevlin Park

Booking Window: up to 18 months in advance

Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate to weddings. The Hall’s lodge-like feel features exposed ceiling beams, tile floors, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.

  • The large, spacious kitchen makes it easy to handle food preparation and limited cooking of large meals.
  • There is also a large, paver patio with a few picnic tables overlooking the pond, a grassy lawn and pathways.
  • Fireplace can be used for your event or meeting. Firewood is located outside the hall. Renters will need to bring kindling, matches and paper.

Learn more on the Aspen Hall Rental page, or contact:

Rentals and Reservations
Email
Image of an Event hosted at the Bend Senior Center.

The Marcoulier Room at the Bend Senior Center

Booking Window: up to 12 months in advance

The Marcoulier Room is an event space for large gatherings and is conveniently located within the Bend Senior Center. This bright and well-lit event space has abundant natural light, maple hardwood floors and high ceilings. This event space is adjacent to Larkspur Park, a multi-use park with trees, grass, walking trails, basketball court, restrooms, picnic shelter, playground and parking.

  • Patio doors lead to a landscaped patio and natural area make this a functional and attractive location for receptions, dances and events.
  • Full commercial kitchen amenities include: gas range/oven, flat top grill, convection oven, warmer and walk-in refrigerator/freezer, ice machine and dishwasher.

Learn more on the Marcoulier Room Rental page, or contact:

Brenda Chilcott
Program Coordinator
Email Brenda Chilcott
Image of the interior of a Hollinshead event rental.

Hollinshead Barn at Hollinshead Park

Booking Window: up to 18 months in advance

The country-like setting of the Hollinshead Barn is an ideal event location just minutes from downtown Bend. The former homestead operated from 1939 to 1983 and is located in 16.5 acre Hollinshead Park. The barn is surrounded by open pastures and orchard-like groves of trees. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.

  • The renovated barn has gorgeous hardwood interior.
  • The first floor includes a small kitchen, restrooms, coat closet, telephone and elevator access.
  • French doors open to exterior patios in the front and back. In the back of facility, there is a large propane barbecue and benches.
  • The outdoor space and event lawn is a dedicated, fenced in area and gives you privacy for your guests and event.
  • The second floor has high, vaulted ceilings, which are great for acoustical music.
  • There is a sink with a small counter area and handicap elevator access.

Learn more on the Hollinshead Barn Rental page, or contact:

Rentals and Reservations
Email

Public Events in Parks

Summer 2020: Due to public health requirements, no large community events are being hosted this summer.

Events season in Bend is very busy and event parks book up quickly with festivals, community events and start/finish lines for run and walk events!

If you wish to discuss possibilities for 2020 and beyond, please review our processes and contact the Public Events Coordinator.

Festivals, charity runs and other events open to any and all participants are considered community or public events. A park must be reserved at least three months in advance for a public event and the rental season is from April 15 – October 15.

Click here to see the current Community Events in Parks calendarNote: this is for reference only and not an indicator of park availability.

Public events can be one of three categories:

Public Event Venues

Please review the Event Park Guidelines to learn general park rules and regulations. The following community parks are suitable for community event reservations from April 15 through October 15 and have park-specific rules and guidelines too:

* Float-Throughs: Due to liability, floater impact and river safety, BPRD is unable to approve any organized in-water tubing/floating events in all river parks.

Public Event Reservation Process

Must be submitted at least four months prior.

Step #1 -- Proposal (for new events)

The event organizer must submit a proposal. Submit the proposal by via electronic form, by mail, in person, or fax to:

Chris Zerger, Public Event Program Coordinator and Katy Aceto, Program assistant
Bend Park & Recreation District Office
799 SW Columbia St.
Bend, Oregon 97702
Telephone: (541) 706-6220
Email: Chrisz@bendparksandrec.org and katy@bendparksandrec.org  (Include both emails in all correspondence regarding your event)

A description of your event vision including:

  • Name of event
  • Contact name, telephone numbers and email
  • The organization’s status as non-profit or commercial
  • Estimated number of attendees
  • Admission or entry fee to the event
  • Event Type (i.e. festival, walk/run, etc)
  • Proposed park
  • Proposed event date
  • Event Description
  • Timeline (including set up thru clean up)
  • Vendors (how many and what type)
  • Music Type (describe)
  • Other Details
  • Layout – Site Map
  • Proposed run/walk route

The district will review your proposal to determine suitability of the event being held in a park. You will be notified of submittal regarding approval to move forward with the reservation process.

Step #2 -- Reservation (and Returning events with changes)

Returning events with changes: submit with the reservation form a written description of any changes to your event plan from last year for approval. Changes may impact your event fees.

  1. Upon approval of your event it is the event organizer’s responsibility to schedule the pre–event logistics meeting (Step #4) and Post Event Meeting (Step #7).
  2. Complete the reservation form.
  3. Submit and pay your Basic Park Fee and Impact Fee to hold your rental date/time pending the pre-event logistics plan meeting. Please refer to Fees for Public Events in Community Parks.
  4. Pay your refundable damage deposit in the amount of $500-1000.00 based on event size.

Step #3 -- Event and Park Logistics Plan

  • The Event and Park Logistics Plan will be the basis of your pre-event meeting with District staff regarding your event and must include an event timeline, site map, activities schedule and all pertinent details of your use of the park.
  • Please email your completed plan one week prior to your scheduled meeting and bring a copy to your scheduled pre-event meeting.
  • Please review the Accessibility Plan Guidelines for your planning.
  • If your event will have vehicles on the grounds other than parking lots or access roads, you are required to have a complete Vehicle Access Permit

Step #4 -- Schedule and Attend Pre-Event Logistics Meeting

During this meeting you will go over your completed Event and Park Logistics Plan, discuss park-related event details, arrange for any other District services you may need, and schedule a site walk-through if needed.

Step #5 -- Insurance

A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.”

Step #6 -- Event

Have a successful and fun event!

Step #7 -- Post-Event Evaluation

It is the event organizer’s responsibility to schedule the post-event meeting within two weeks following your event. This meeting is crucial if you plan on holding your event on a recurring basis.  Final billing and/or refunds will be made following the post-event meeting.

Questions?

Once you have reviewed the information above and if you have questions, please contact:

Katy Aceto
Public Events Program Assistant
Email Katy Aceto
 

Tournaments, Athletic Events and Sports Facility Rentals

Athletic facility users are required to have a reservation for practicing, playing contests, conducting drills, events, tournaments, camps or other programmed activities. Reservations provide exclusive and priority use of BPRD sports fields and facilities.

Summer 2020: Due to public health requirements, no large and/or regional sports tournaments are being hosted this summer.

How to Reserve a Sports Field or Facility

Please review all athletic facility rental documents for rules and regulations of athletic facility use, scheduling prioritization, billing cancellation and refunds, fees, and other important information. It is the renter’s responsibility to be familiar with the information provided in these documents and adhere to the facility rental guidelines and general park rules and regulations.

Athletic facilities are available to rent April 1 through October 31, with the tournament rental season ending Labor Day. Here are our primary sports facilities:

Athletic Tournament Requests
Athletic tournament requests may be submitted beginning November 1 and must be submitted at least three months in advance of requested dates.

Non-Tournament Rental Requests
For non-tournament facility rentals (practices, games, private rentals, etc.), the district will begin taking requests on January 1. To receive appropriate scheduling priority, these reservation requests are due at the following dates:

  • Spring (April – May) requests are due February 1
  • Summer (June – mid-August) requests are due May 1
  • Fall (mid-August – October) requests are due August 1

Once these dates have passed, facility requests are open to all users regardless of scheduling priority and will be accommodated on a first-come, first-served basis. Requests must be submitted at least seven days in advance of reservation date(s). Those received less than seven days in advance may not be accommodated.

Scheduling Prioritization and Limitations
Because the district cannot provide facility space to accommodate all requests, we have developed a prioritization process to make the best use of available space. Athletic facility space will be scheduled based on the user types below in priority order. The district will attempt to accommodate all users regardless of priority.

  1. Bend Park and Recreation District youth and adult programs
  2. Bend-La Pine School District youth programs
  3. Affiliate youth sports organizations
  4. Affiliate adult sports organizations
  5. Non-Affiliate youth or adult sport organizations
  6. Private and commercial use

We will also reference the OSAA primary sports seasons as an additional criterion for prioritization among the user types listed above.

Due to a large amount of practice rental requests during the spring and fall seasons, the district will limit each team to a 90-minute practice time slots. This is consistent with what the district offers to its youth and adult sports leagues. If needed, the district may limit the number of days per week an individual team may reserve space. Exceptions may be made depending on availability.

Tournaments are limited to a maximum of two consecutive tournament days. The district will not schedule more than four tournaments per month; this includes all sport complexes.

Cancellation and Refund Policy

Facility rentals are billed based on the reservation. It is the responsibility of the renter to contact the district to release unused facilities before the first date of the reservation so they may be reassigned. Fee adjustments and refunds are readily granted if the district is notified seven days prior to the reservation date.

Step-By-Step Reservation Process


Step 1 | Athletic Field Reservation Request

Prior to completing a reservation form, if you would like to check field availability, please contact:

Becky Rexford
Rentals, Permits and Events Coordinator

Email Becky Rexford

Submit completed reservation request form via email to Becky or by mail to Bend Park & Recreation District, Attention: Becky Rexford, 799 SW Columbia St., Bend, OR 97702. You will be notified within two business days of submitting your request to determine availability and gather additional information regarding the field rental.


Step 2 | Deposit and Fees

A refundable deposit is due at the time of your reservation. For single occurrence field rentals, full payment is also due at the time of reservation. For tournaments and recurring field reservations final billing will be done at the conclusion of the field rental. Full payment is due within 14 days of the final reservation date.

Failure to comply with billing procedures may jeopardize current and/or future field reservations. Please see our facility use fees for more information regarding deposit amounts, rental rates and additional services available.


Step 3 | Additional Services

All additional services requested by the renter must be finalized prior to the first date of the reservation. For tournament and events, these additional services will be specific in the logistics plan and reviewed during the pre-event meeting. Please see the facility use fees for information regarding the additional services available and associated fees.


Step 4 | Field Use Agreement

Once the deposit is received and details of the reservation have been coordinated, you will receive a confirmation receipt as well as a field use agreement that must be signed and returned to the District.

Reservations are not confirmed until you have returned the signed field use agreement.


Step 5 | Insurance

A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.


Step 6 | Alcohol Consumption and Sales

Insurance is required to consume alcohol on BPRD property. The type of liability insurance required will depend on the event.

If alcohol is either being provided by a host, free of charge, or is brought to an event by a participant, Host Liquor Liability is required.

If alcohol is being sold or if any type of fee, including tournament and event entry fees, is being charged at an event and alcohol is being provided to participants only, a liquor license must be obtained from the Oregon Liquor Control Commission (OLCC) and Liquor Liability insurance is required. The OLCC license requires approval signatures of both OLCC and the district and must be submitted 30 days prior to the event.


Step 7 | Concessions and Vendors

Food and beverage sales are prohibited without consent from the district. If food and beverage sales and granted to the user, it is the responsibility of the user to ensure that all vendors and concessionaires are following district rules and regulations. See Tournament Logistics Plan Guide for additional information regarding concessions and vendors.


Step 8 | Additional Requirements for Tournaments and Athletic Events

Athletic tournaments have additional requirements above and beyond other rentals. 30 days prior to the event date, tournament organizers are required to submit a completed logistics plan and schedule a pre-event meeting, which may be held over the phone, via email or in person.

Because the district’s permanent and portable restrooms do no accommodate large rentals, tournaments over 100 attendees (this number includes players, coaches, officials, staff and spectators) are required to provide additional portable restrooms, garbage cans and dumpsters.

For tournaments where use of the Pine Nursery plaza building has been granted, the renter is responsible for the security and appropriate use of the building during their reservation. Any lost or stolen items or damages will be charged to the renter.

Pre-tournament field prep requested for baseball or softball tournaments will be provided for an additional fee for the first pitch only on each field for each tournament day. This initial field preparation includes setting bases and pitching rubbers, infield grooming and chalking, and field lining. Additional field grooming throughout the tournament, including necessary equipment and supplies, must be provided by the renter.

For additional tournament rental requirements, please see the Tournament Logistics Plan Guide.

Questions?

Once you have reviewed the information above and if you have questions, please contact:

Becky Rexford
Rentals, Permits and Events Coordinator
Email Becky Rexford

Looking for a place in town for a pool party, ice skating party, art party, neighborhood or business meeting? We’ll find a space for you. If you’re looking for larger event space, click here to see our rental halls.

Art Station

The Art Station is a great place to hold private art parties with an instructor. Click here or call (541) 617-1317 for more information.

Pavilion

The Pavilion skating rink is one of the best places in town for your party! The Pavilion offers a few options for you. Click here or call (541) 389-7588 for more information.

Juniper Swim and Fitness Center

Need a party with a pool? Look no further than the Juniper Swim and Fitness Center, offering both private pool parties and open recreation swim parties. Click here or call (541) 389-7665 for more information.

Questions? Contact:

Rentals and Reservations
Email

Alcohol Permit Process

  • Requestor will provide certificate of insurance (COI) at the time of permit request in order to complete the alcohol permit form.
  • COI must be sent to FacilityRentals@bendparksandrec.org. View the insurance packet here.
  • If alcohol is being sold or any type of fee is being charged at an event and alcohol is being provided, Liquor Liability insurance is required. If liquor is being provided by a host free of charge or is brought to an event by a participant, Host Liquor Liability insurance is required.
  • Requestor will call (541) 706-6149 to complete the alcohol permit form over the phone.
  • Requestor will provide OLCC liquor license if applicable and copies will be retained along with alcohol permit.
  • Permit contact and accompanying information will be sent to Park Stewards and City of Bend Police.

Alcohol Permittee Terms and Conditions

The following terms and conditions apply to alcohol permits and are printed on the official permit.

  • Permittee must be aged 21 or older.
  • Permittee agrees to indemnify and hold the BPRD harmless from any liability or loss of any kind connected with the permit holder’s use of this permit.
  • The permit is only valid for the identified purpose and date.
  • Permittee must abide by all State, City, and BPRD laws, rules, regulations, and codes. Failure to do so may result in forfeiture of this permit and/or for future permits for up to one year format he date above.
  • The Bend Park and Recreation Staff or law enforcement officers may revoke this permit at any time for any reason deemed necessary.
  • Permits are valid for one day within the park or facility identified on the permit.
  • Alcohol permits do not imply a park reservation or exclusive use of a park or area within a park.
  • Glass containers are not permitted.
  • The permit holder must have a copy of the permit with them on site and available for law enforcement or Park and Recreation District staff viewing.

Rentals and Reservations
(541) 706-6149
Email

 

Reserving a Facility, Picnic Shelter or uncovered Picnic Area.

Picnic shelters are the ideal space for small outdoor gatherings like family or company picnics. These rentals are for private, exclusive use of the shelter. While the surrounding park and amenities are available to use, you must share these spaces with the general public. Shelter rentals are for invited guests only. If you’re interested in an event for the public to attend, see the Public Events page.

Picnic shelters reservations are available year-round, seven days a week. Summer reservations fill up fast, so book as soon as you can! Reservations can be made up to 12 months in advance. Shelters are offered as-is, rain-or-shine. See the map above to see where each rentable shelter is located. Small groups under 30 people may use any park on a first-come, first-served basis. If you’d like a guaranteed spot, you must reserve a shelter through the district. Planned events with more than 30 people must reserve a picnic shelter.

The district does not provide clean up or preparation for shelter rentals and requires renters to leave the facility in good condition or pay the cost of cleaning and repairs.

Are you a business renting a park? Learn about businesses in parks guidelines.

The reservation window for each rental is as follows:

  • Picnic Shelters and Picnic Areas: up to 12 months in advance. Riverbend Park picnic shelter is no more than 3 months in advance.
  • Aspen Hall: up to 18 months in advance.
  • Hollinshead Barn: up to 18 months in advance.
  • Marcoulier Event Room: up to 12 months in advance.
  • Riverbend Community Room: up to 3 months in advance.
  • The Pavilion: up to 12 months in advance.

Shelter Rental Fees

In-District Fees:

Full payment must be made at the time of reservation. You can pay in-person or over the phone.


Type of Rental Groups of 0 - 30 Groups of 31 - 60 Groups of 61 - 100 Groups of 101 - 300*
No deposit $100 deposit $250 deposit $500 deposit
No Insurance No Insurance Insurance required Insurance required
Non-Profit $65.00 $80.00 $110.00 $200.00
Private $90.00 $130.00 $175.00 $300.00
Commercial** $115.00 $165.00 $220.00 $400.00

*Groups over 100 are only allowed at Pine Nursery, Big Sky and Skyline Picnic Shelters.


**Insurance is required for all commercial rentals.

Out-of-District Fees:

Non-residents will be charged a 20% out-of-district fee in addition to the in-district fee (above) to rent facilities.

Insurance

Insurance will be required if the rental meets any of the following criteria:

  • Commercial/business in nature
  • Over 60 people attending
  • Alcohol is served or sold (Alcohol Permit is also required)
  • Has a food truck or bounce house
  • Bend Park and Recreation District deems it necessary

When required, a certificate of insurance is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.

Insurance packet

Deposit

A damage/cleaning deposit must be paid for a shelter rental with 31 or more attendees. The deposit amount depends on the group size. Both deposit and rental fee must be paid to reserve the shelter. The deposit will be returned after the rental if left in good condition. Any garbage must be emptied in garbage cans or removed from the premises. All decorations must be removed and discarded by the end of the reservation time.

Refunds/Cancellations

A full refund will be given if notified 15 days or more in advance. If notified 14 days or less before the reservation date, the district will keep 50% of the reservation fee and the remainder will be refunded. There will be no refund given for cancellations within 24 hours of the rental. Exceptions may be made in cases of inclement weather or emergencies. Rain is not considered inclement weather.

Questions? Contact:

Rentals and Reservations
Email

FAQ’s

    Alcohol

    Alcohol is allowed in BPRD parks with the proper permits and insurance requirements. Those wishing to have and/or consume alcohol must obtain an alcohol permit for their group.

    Requestor will provide certificate of insurance (COI) at the time of permit request in order to complete the alcohol permit form. COI must be sent to FacilityRentals@bendparksandrec.org.

    If alcohol is being sold or any type of fee is being charged at an event and alcohol is being provided, Liquor Liability insurance is required. If liquor is being provided by a host free of charge or is brought to an event by a participant, Host Liquor Liability insurance is required.

    Alcohol permits are issued at the District Office, 799 SW Columbia St., Monday through Friday.

    Food Trucks

    Food trucks are allowed at some parks and must be approved ahead of time by Bend Park and Recreation District. Food trucks must be parked in a designated parking spot. Picnic shelter electrical outlets do not have enough power for food trucks.

    • Renter must provide a Certificate of Insurance (COI) naming the district as additional insured with general liability of at least $2 million per occurrence, and listing the name, location, and date(s) of event. Coverage shall be primary and non-contributory.
    • Food truck also must provide a Certificate of Insurance (COI) naming the district as additional insured with general liability of at least $2 million per occurrence.

    Inflatables and Other Large Play Equipment

    A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.

    These items are allowed at some parks and must be approved ahead of time by Bend Park and Recreation District. Type and size restrictions apply. There is a $50 park impact fee and renter will need to provide the district with a certificate of insurance naming BPRD as additionally insured for $2 million general liability insurance per occurrence. These items are not allowed in parks without a paid reservation. If equipment is rented from a third-party, the vendor must have liability insurance.

    Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities. Picnic shelter electrical outlets do not have enough power for large equipment, including bounce houses. You may use a generator.

    There is no vehicle access into the park. Equipment must be carried from a designated parking spot.

    The maximum size for an inflatable bounce house is 20’x20’. Each shelter rental is limited to one bounce house.

    Slip ‘n slides are not allowed.

    Please be aware that the rental is for the shelter only, and that all other park areas must be shared and available for general public use.

    Canopies and Tents

    The maximum size for a tent or canopy is 12’x12’. Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities.

    Barbecue

    Renters are welcome to bring gas grills and placed them on a hard surface for personal use. Charcoal barbecues and portable fire pits are prohibited.

    Parking

    Parking availability varies by park. Parking lots must be shared and available for general public use. Reserving spots or the use of signs to block spots is prohibited. Renters may not deny access to the public parking lots or the park. Vehicles cannot be driven on park land.

    Amplified Sound and Noise

    No person shall create a noise, within district property, by use of a sound-amplifying device or otherwise, that is unnecessarily loud at a distance of 50 feet from the source except as authorized by the Executive Director or a Designee. A noise is “unnecessarily loud” if it interferes with normal spoken communication or could reasonably disturb sleep.

about rentals

Park and Facility Rentals

Whether you’re hosting a birthday party, meeting, wedding or public event, you can find the right space for a reasonable price among the dozens of outdoor and indoor facilities available for a rental throughout the Bend Park and Recreation District. We are here to help you throughout the process. Read below to see which type of facility could be perfect for your event.

Questions? Contact:

Rentals and Reservations
(541) 706-6149
Email

Reservation Booking Windows

Due to COVID-19, normal booking windows may be impacted.

Picnic Shelters and Park Areas

Perfect for small get-togethers. With this rental you have exclusive use of the picnic shelter. The adjacent park, field, playground, restrooms and other features in the park are open to the public and therefore cannot be reserved.

Rentals Halls

Aspen Hall, Hollinshead Barn and the Marcoulier Event Room at the Bend Senior Center are great options for larger events like weddings, corporate retreats and celebrations of life.

Public Events

Want to host an event that is open to the public? We might have the perfect park for you. Events can range from themed festivals, to start/finish lines for walks and runs, to concerts. If you want to host a sports tournament and need playing fields or courts, check out Sports Fields and Courts.

Run and walkthroughs are public events that pass through a park or use BPRD trails but don’t need any staged space in a park. Please note: BPRD trails can be used for events, but are not reservable and are also open to the public.

Sports Fields and Courts

BPRD has many fields for baseball, softball, soccer, lacrosse, flag football, rugby, ultimate frisbee, etc. Whether it’s a tournament, organized practice or a family reunion softball game, BPRD has the ideal field for you. Reservations provide exclusive and priority use of district athletic fields and facilities.

Parties

Note: Some facilities are not participating in group reservations due to Covid-19 space issues. Please check with each facility before proceeding with reservation.

BPRD has many options throughout the year for your party. Recreation facilities like the Juniper Swim and Fitness Center, The Pavilion Ice Rink and the Art Station offer spaces and times for parties and celebrations of all types.

Questions? Contact:

Rentals and Reservations
(541) 706-6149
Email

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shelters

Reserving a Facility, Picnic Shelter or uncovered Picnic Area.

Picnic shelters are the ideal space for small outdoor gatherings like family or company picnics. These rentals are for private, exclusive use of the shelter. While the surrounding park and amenities are available to use, you must share these spaces with the general public. Shelter rentals are for invited guests only. If you’re interested in an event for the public to attend, see the Public Events page.

Picnic shelters reservations are available year-round, seven days a week. Summer reservations fill up fast, so book as soon as you can! Reservations can be made up to 12 months in advance. Shelters are offered as-is, rain-or-shine. See the map above to see where each rentable shelter is located. Small groups under 30 people may use any park on a first-come, first-served basis. If you’d like a guaranteed spot, you must reserve a shelter through the district. Planned events with more than 30 people must reserve a picnic shelter.

The district does not provide clean up or preparation for shelter rentals and requires renters to leave the facility in good condition or pay the cost of cleaning and repairs.

Are you a business renting a park? Learn about businesses in parks guidelines.

The reservation window for each rental is as follows:

Shelter Rental Fees

In-District Fees:

Full payment must be made at the time of reservation. You can pay in-person or over the phone.


Type of Rental Groups of 0 - 30 Groups of 31 - 60 Groups of 61 - 100 Groups of 101 - 300*
No deposit $100 deposit $250 deposit $500 deposit
No Insurance No Insurance Insurance required Insurance required
Non-Profit $65.00 $80.00 $110.00 $200.00
Private $90.00 $130.00 $175.00 $300.00
Commercial** $115.00 $165.00 $220.00 $400.00

*Groups over 100 are only allowed at Pine Nursery, Big Sky and Skyline Picnic Shelters.


**Insurance is required for all commercial rentals.

Out-of-District Fees:

Non-residents will be charged a 20% out-of-district fee in addition to the in-district fee (above) to rent facilities.

Insurance

Insurance will be required if the rental meets any of the following criteria:

  • Commercial/business in nature
  • Over 60 people attending
  • Alcohol is served or sold (Alcohol Permit is also required)
  • Has a food truck or bounce house
  • Bend Park and Recreation District deems it necessary

When required, a certificate of insurance is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.

Insurance packet

Deposit

A damage/cleaning deposit must be paid for a shelter rental with 31 or more attendees. The deposit amount depends on the group size. Both deposit and rental fee must be paid to reserve the shelter. The deposit will be returned after the rental if left in good condition. Any garbage must be emptied in garbage cans or removed from the premises. All decorations must be removed and discarded by the end of the reservation time.

Refunds/Cancellations

A full refund will be given if notified 15 days or more in advance. If notified 14 days or less before the reservation date, the district will keep 50% of the reservation fee and the remainder will be refunded. There will be no refund given for cancellations within 24 hours of the rental. Exceptions may be made in cases of inclement weather or emergencies. Rain is not considered inclement weather.

Questions? Contact:

Rentals and Reservations
(541) 706-6149
Email

FAQ’s

    Alcohol

    Alcohol is allowed in BPRD parks with the proper permits and insurance requirements. Those wishing to have and/or consume alcohol must obtain an alcohol permit for their group.

    Requestor will provide certificate of insurance (COI) at the time of permit request in order to complete the alcohol permit form. COI must be sent to FacilityRentals@bendparksandrec.org.

    If alcohol is being sold or any type of fee is being charged at an event and alcohol is being provided, Liquor Liability insurance is required. If liquor is being provided by a host free of charge or is brought to an event by a participant, Host Liquor Liability insurance is required.

    Alcohol permits are issued at the District Office, 799 SW Columbia St., Monday through Friday.

    Food Trucks

    Food trucks are allowed at some parks and must be approved ahead of time by Bend Park and Recreation District. Food trucks must be parked in a designated parking spot. Picnic shelter electrical outlets do not have enough power for food trucks.

    • Renter must provide a Certificate of Insurance (COI) naming the district as additional insured with general liability of at least $2 million per occurrence, and listing the name, location, and date(s) of event. Coverage shall be primary and non-contributory.
    • Food truck also must provide a Certificate of Insurance (COI) naming the district as additional insured with general liability of at least $2 million per occurrence.

    Inflatables and Other Large Play Equipment

    A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.

    These items are allowed at some parks and must be approved ahead of time by Bend Park and Recreation District. Type and size restrictions apply. There is a $50 park impact fee and renter will need to provide the district with a certificate of insurance naming BPRD as additionally insured for $2 million general liability insurance per occurrence. These items are not allowed in parks without a paid reservation. If equipment is rented from a third-party, the vendor must have liability insurance.

    Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities. Picnic shelter electrical outlets do not have enough power for large equipment, including bounce houses. You may use a generator.

    There is no vehicle access into the park. Equipment must be carried from a designated parking spot.

    The maximum size for an inflatable bounce house is 20’x20’. Each shelter rental is limited to one bounce house.

    Slip ‘n slides are not allowed.

    Please be aware that the rental is for the shelter only, and that all other park areas must be shared and available for general public use.

    Canopies and Tents

    The maximum size for a tent or canopy is 12’x12’. Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities.

    Barbecue

    Renters are welcome to bring gas grills and placed them on a hard surface for personal use. Charcoal barbecues and portable fire pits are prohibited.

    Parking

    Parking availability varies by park. Parking lots must be shared and available for general public use. Reserving spots or the use of signs to block spots is prohibited. Renters may not deny access to the public parking lots or the park. Vehicles cannot be driven on park land.

    Amplified Sound and Noise

    No person shall create a noise, within district property, by use of a sound-amplifying device or otherwise, that is unnecessarily loud at a distance of 50 feet from the source except as authorized by the Executive Director or a Designee. A noise is “unnecessarily loud” if it interferes with normal spoken communication or could reasonably disturb sleep.

rental halls

Image of the interior of Aspen Hall for an event rental.

Aspen Hall in Shevlin Park

Booking Window: up to 18 months in advance

Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate to weddings. The Hall’s lodge-like feel features exposed ceiling beams, tile floors, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.

  • The large, spacious kitchen makes it easy to handle food preparation and limited cooking of large meals.
  • There is also a large, paver patio with a few picnic tables overlooking the pond, a grassy lawn and pathways.
  • Fireplace can be used for your event or meeting. Firewood is located outside the hall. Renters will need to bring kindling, matches and paper.

Learn more on the Aspen Hall Rental page, or contact:

Rentals and Reservations
Email
Image of an Event hosted at the Bend Senior Center.

The Marcoulier Room at the Bend Senior Center

Booking Window: up to 12 months in advance

The Marcoulier Room is an event space for large gatherings and is conveniently located within the Bend Senior Center. This bright and well-lit event space has abundant natural light, maple hardwood floors and high ceilings. This event space is adjacent to Larkspur Park, a multi-use park with trees, grass, walking trails, basketball court, restrooms, picnic shelter, playground and parking.

  • Patio doors lead to a landscaped patio and natural area make this a functional and attractive location for receptions, dances and events.
  • Full commercial kitchen amenities include: gas range/oven, flat top grill, convection oven, warmer and walk-in refrigerator/freezer, ice machine and dishwasher.

Learn more on the Marcoulier Room Rental page, or contact:

Brenda Chilcott
Program Coordinator
Email Brenda Chilcott
Image of the interior of a Hollinshead event rental.

Hollinshead Barn at Hollinshead Park

Booking Window: up to 18 months in advance

The country-like setting of the Hollinshead Barn is an ideal event location just minutes from downtown Bend. The former homestead operated from 1939 to 1983 and is located in 16.5 acre Hollinshead Park. The barn is surrounded by open pastures and orchard-like groves of trees. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.

  • The renovated barn has gorgeous hardwood interior.
  • The first floor includes a small kitchen, restrooms, coat closet, telephone and elevator access.
  • French doors open to exterior patios in the front and back. In the back of facility, there is a large propane barbecue and benches.
  • The outdoor space and event lawn is a dedicated, fenced in area and gives you privacy for your guests and event.
  • The second floor has high, vaulted ceilings, which are great for acoustical music.
  • There is a sink with a small counter area and handicap elevator access.

Learn more on the Hollinshead Barn Rental page, or contact:

Rentals and Reservations
Email

public events

Public Events in Parks

Summer 2020: Due to public health requirements, no large community events are being hosted this summer.

Events season in Bend is very busy and event parks book up quickly with festivals, community events and start/finish lines for run and walk events!

If you wish to discuss possibilities for 2020 and beyond, please review our processes and contact the Public Events Coordinator.

Festivals, charity runs and other events open to any and all participants are considered community or public events. A park must be reserved at least three months in advance for a public event and the rental season is from April 15 – October 15.

Click here to see the current Community Events in Parks calendarNote: this is for reference only and not an indicator of park availability.

Public events can be one of three categories:

Public Event Venues

Please review the Event Park Guidelines to learn general park rules and regulations. The following community parks are suitable for community event reservations from April 15 through October 15 and have park-specific rules and guidelines too:

* Float-Throughs: Due to liability, floater impact and river safety, BPRD is unable to approve any organized in-water tubing/floating events in all river parks.

Public Event Reservation Process

Must be submitted at least four months prior.

Step #1 -- Proposal (for new events)

The event organizer must submit a proposal. Submit the proposal by via electronic form, by mail, in person, or fax to:

Chris Zerger, Public Event Program Coordinator and Katy Aceto, Program assistant
Bend Park & Recreation District Office
799 SW Columbia St.
Bend, Oregon 97702
Telephone: (541) 706-6220
Email: Chrisz@bendparksandrec.org and katy@bendparksandrec.org  (Include both emails in all correspondence regarding your event)

A description of your event vision including:

  • Name of event
  • Contact name, telephone numbers and email
  • The organization’s status as non-profit or commercial
  • Estimated number of attendees
  • Admission or entry fee to the event
  • Event Type (i.e. festival, walk/run, etc)
  • Proposed park
  • Proposed event date
  • Event Description
  • Timeline (including set up thru clean up)
  • Vendors (how many and what type)
  • Music Type (describe)
  • Other Details
  • Layout – Site Map
  • Proposed run/walk route

The district will review your proposal to determine suitability of the event being held in a park. You will be notified of submittal regarding approval to move forward with the reservation process.

Step #2 -- Reservation (and Returning events with changes)

Returning events with changes: submit with the reservation form a written description of any changes to your event plan from last year for approval. Changes may impact your event fees.

  1. Upon approval of your event it is the event organizer’s responsibility to schedule the pre–event logistics meeting (Step #4) and Post Event Meeting (Step #7).
  2. Complete the reservation form.
  3. Submit and pay your Basic Park Fee and Impact Fee to hold your rental date/time pending the pre-event logistics plan meeting. Please refer to Fees for Public Events in Community Parks.
  4. Pay your refundable damage deposit in the amount of $500-1000.00 based on event size.

Step #3 -- Event and Park Logistics Plan

  • The Event and Park Logistics Plan will be the basis of your pre-event meeting with District staff regarding your event and must include an event timeline, site map, activities schedule and all pertinent details of your use of the park.
  • Please email your completed plan one week prior to your scheduled meeting and bring a copy to your scheduled pre-event meeting.
  • Please review the Accessibility Plan Guidelines for your planning.
  • If your event will have vehicles on the grounds other than parking lots or access roads, you are required to have a complete Vehicle Access Permit

Step #4 -- Schedule and Attend Pre-Event Logistics Meeting

During this meeting you will go over your completed Event and Park Logistics Plan, discuss park-related event details, arrange for any other District services you may need, and schedule a site walk-through if needed.

Step #5 -- Insurance

A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.”

Step #6 -- Event

Have a successful and fun event!

Step #7 -- Post-Event Evaluation

It is the event organizer’s responsibility to schedule the post-event meeting within two weeks following your event. This meeting is crucial if you plan on holding your event on a recurring basis.  Final billing and/or refunds will be made following the post-event meeting.

Questions?

Once you have reviewed the information above and if you have questions, please contact:

Katy Aceto
Public Events Program Assistant
Email Katy Aceto
 

sports fields & courts

Tournaments, Athletic Events and Sports Facility Rentals

Athletic facility users are required to have a reservation for practicing, playing contests, conducting drills, events, tournaments, camps or other programmed activities. Reservations provide exclusive and priority use of BPRD sports fields and facilities.

Summer 2020: Due to public health requirements, no large and/or regional sports tournaments are being hosted this summer.

How to Reserve a Sports Field or Facility

Please review all athletic facility rental documents for rules and regulations of athletic facility use, scheduling prioritization, billing cancellation and refunds, fees, and other important information. It is the renter’s responsibility to be familiar with the information provided in these documents and adhere to the facility rental guidelines and general park rules and regulations.

Athletic facilities are available to rent April 1 through October 31, with the tournament rental season ending Labor Day. Here are our primary sports facilities:

Athletic Tournament Requests
Athletic tournament requests may be submitted beginning November 1 and must be submitted at least three months in advance of requested dates.

Non-Tournament Rental Requests
For non-tournament facility rentals (practices, games, private rentals, etc.), the district will begin taking requests on January 1. To receive appropriate scheduling priority, these reservation requests are due at the following dates:

  • Spring (April – May) requests are due February 1
  • Summer (June – mid-August) requests are due May 1
  • Fall (mid-August – October) requests are due August 1

Once these dates have passed, facility requests are open to all users regardless of scheduling priority and will be accommodated on a first-come, first-served basis. Requests must be submitted at least seven days in advance of reservation date(s). Those received less than seven days in advance may not be accommodated.

Scheduling Prioritization and Limitations
Because the district cannot provide facility space to accommodate all requests, we have developed a prioritization process to make the best use of available space. Athletic facility space will be scheduled based on the user types below in priority order. The district will attempt to accommodate all users regardless of priority.

  1. Bend Park and Recreation District youth and adult programs
  2. Bend-La Pine School District youth programs
  3. Affiliate youth sports organizations
  4. Affiliate adult sports organizations
  5. Non-Affiliate youth or adult sport organizations
  6. Private and commercial use

We will also reference the OSAA primary sports seasons as an additional criterion for prioritization among the user types listed above.

Due to a large amount of practice rental requests during the spring and fall seasons, the district will limit each team to a 90-minute practice time slots. This is consistent with what the district offers to its youth and adult sports leagues. If needed, the district may limit the number of days per week an individual team may reserve space. Exceptions may be made depending on availability.

Tournaments are limited to a maximum of two consecutive tournament days. The district will not schedule more than four tournaments per month; this includes all sport complexes.

Cancellation and Refund Policy

Facility rentals are billed based on the reservation. It is the responsibility of the renter to contact the district to release unused facilities before the first date of the reservation so they may be reassigned. Fee adjustments and refunds are readily granted if the district is notified seven days prior to the reservation date.

Step-By-Step Reservation Process


Step 1 | Athletic Field Reservation Request

Prior to completing a reservation form, if you would like to check field availability, please contact:

Becky Rexford
Rentals, Permits and Events Coordinator

Email Becky Rexford

Submit completed reservation request form via email to Becky or by mail to Bend Park & Recreation District, Attention: Becky Rexford, 799 SW Columbia St., Bend, OR 97702. You will be notified within two business days of submitting your request to determine availability and gather additional information regarding the field rental.


Step 2 | Deposit and Fees

A refundable deposit is due at the time of your reservation. For single occurrence field rentals, full payment is also due at the time of reservation. For tournaments and recurring field reservations final billing will be done at the conclusion of the field rental. Full payment is due within 14 days of the final reservation date.

Failure to comply with billing procedures may jeopardize current and/or future field reservations. Please see our facility use fees for more information regarding deposit amounts, rental rates and additional services available.


Step 3 | Additional Services

All additional services requested by the renter must be finalized prior to the first date of the reservation. For tournament and events, these additional services will be specific in the logistics plan and reviewed during the pre-event meeting. Please see the facility use fees for information regarding the additional services available and associated fees.


Step 4 | Field Use Agreement

Once the deposit is received and details of the reservation have been coordinated, you will receive a confirmation receipt as well as a field use agreement that must be signed and returned to the District.

Reservations are not confirmed until you have returned the signed field use agreement.


Step 5 | Insurance

A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.


Step 6 | Alcohol Consumption and Sales

Insurance is required to consume alcohol on BPRD property. The type of liability insurance required will depend on the event.

If alcohol is either being provided by a host, free of charge, or is brought to an event by a participant, Host Liquor Liability is required.

If alcohol is being sold or if any type of fee, including tournament and event entry fees, is being charged at an event and alcohol is being provided to participants only, a liquor license must be obtained from the Oregon Liquor Control Commission (OLCC) and Liquor Liability insurance is required. The OLCC license requires approval signatures of both OLCC and the district and must be submitted 30 days prior to the event.


Step 7 | Concessions and Vendors

Food and beverage sales are prohibited without consent from the district. If food and beverage sales and granted to the user, it is the responsibility of the user to ensure that all vendors and concessionaires are following district rules and regulations. See Tournament Logistics Plan Guide for additional information regarding concessions and vendors.


Step 8 | Additional Requirements for Tournaments and Athletic Events

Athletic tournaments have additional requirements above and beyond other rentals. 30 days prior to the event date, tournament organizers are required to submit a completed logistics plan and schedule a pre-event meeting, which may be held over the phone, via email or in person.

Because the district’s permanent and portable restrooms do no accommodate large rentals, tournaments over 100 attendees (this number includes players, coaches, officials, staff and spectators) are required to provide additional portable restrooms, garbage cans and dumpsters.

For tournaments where use of the Pine Nursery plaza building has been granted, the renter is responsible for the security and appropriate use of the building during their reservation. Any lost or stolen items or damages will be charged to the renter.

Pre-tournament field prep requested for baseball or softball tournaments will be provided for an additional fee for the first pitch only on each field for each tournament day. This initial field preparation includes setting bases and pitching rubbers, infield grooming and chalking, and field lining. Additional field grooming throughout the tournament, including necessary equipment and supplies, must be provided by the renter.

For additional tournament rental requirements, please see the Tournament Logistics Plan Guide.

Questions?

Once you have reviewed the information above and if you have questions, please contact:

Becky Rexford
Rentals, Permits and Events Coordinator
Email Becky Rexford

parties

Looking for a place in town for a pool party, ice skating party, art party, neighborhood or business meeting? We’ll find a space for you. If you’re looking for larger event space, click here to see our rental halls.

Art Station

The Art Station is a great place to hold private art parties with an instructor. Click here or call (541) 617-1317 for more information.

Pavilion

The Pavilion skating rink is one of the best places in town for your party! The Pavilion offers a few options for you. Click here or call (541) 389-7588 for more information.

Juniper Swim and Fitness Center

Need a party with a pool? Look no further than the Juniper Swim and Fitness Center, offering both private pool parties and open recreation swim parties. Click here or call (541) 389-7665 for more information.

Questions? Contact:

Rentals and Reservations
(541) 706-6149
Email

alcohol permits

Alcohol Permit Process

Alcohol Permittee Terms and Conditions

The following terms and conditions apply to alcohol permits and are printed on the official permit.

Rentals and Reservations
(541) 706-6149
Email