2225 NE Daggett Ln, Bend, OR 97701, USA
18920 NW Shevlin Park Rd, Bend, OR 97701, USA
21690 NE Neff Rd, Bend, OR, United States
21690 NE Neff Rd, Bend, OR, United States
2500 NW Crossing Dr, Bend, OR, United States
1315 Northwest Discovery Park Drive, Bend, OR, United States
1000 SW Reed Market Rd, Bend, OR 97702, USA
1235 NE Jones Rd, Bend, OR 97701, USA
800 NE 6th St, Bend, OR, United States
800 Centennial Boulevard, Bend, OR, United States
1700 SE Reed Market Rd, Bend, OR, United States
1600 SE Reed Market Rd, Bend, OR 97702, USA
55 NW Riverside Blvd, Bend, OR, United States
3750 NE Purcell Blvd, Bend, OR, United States
1525 Northwest Wall Street, Bend, OR, United States
225 SE 15th St, Bend, OR, United States
779 SW Columbia St, Bend, OR 97702, USA
799 SW Columbia St, Bend, OR, United States
799 SW Columbia St, Bend, OR, United States
20885 Egypt Dr, Bend, OR 97701, USA
18920 Northwest Shevlin Park Road, Bend, OR, United States
19617 Mountaineer Way, Bend, OR, United States
1001 SW Bradbury Dr, Bend, OR 97702, USA
With dozens of parks and several large indoor spaces, we have several options for private and public events. Thanks for thinking about us!
Whether you have a specific date in mind and know exactly what you want your event to look like, or you’re just starting to think about possibilities, we are here to help.
Questions? Contact:
The reservation window for each facility is as follows:
| Facility Name | Capacity | M – Th, per hour |
Fri – Sun, per day (and major Holidays) |
| The Pavilion | 25-800+ | N/A | Friday after 6:30 pm; $350 Saturday – Sunday; $1,000 – $1,500/day -or- $200 – $300/hour, 2 hour minimum |
| Marcoulier Room (Bend Senior Center) | 250 | $55 per hour; 2 hr minimum | Friday 5:00-10:00 pm: $350; Saturday Noon – 10:00 pm $750; Sunday $750 |
| Aspen Hall | 150 | $75 per hour; 3 hr minimum | $1,050 |
| Hollinshead Barn | 110 | $45 per hour; 3 hr minimum | $450 |
| Riverbend Community Room (BPRD district office) | 80 | $55 per hour; 3 hr minimum | Friday: $550; Saturday and Sunday not available |
Private Use Out-of-District Fees:
Non-residents will be charged a 20% out-of-district fee in addition to the in-district fee (above) to rent facilities. The following rentals are exempt from out-of-district fees.
| Facility Name | Capacity | M – Th, per hour |
Fri – Sun, per day (and major Holidays) |
| The Pavilion | 25-800+ | N/A | Friday after 6:30 pm; $350 Saturday – Sunday; $1,000 – $1,500/day -or- $200 – $300/hour, 2 hour minimum |
| Marcoulier Room (Bend Senior Center) | 250 | $65 per hour; 3 hr minimum | Friday 5:00-10:00 pm: $455; Saturday Noon – 10:00 pm $975; Sunday $975 |
| Aspen Hall | 150 | $85 per hour; 3 hr minimum | $1,365 |
| Hollinshead Barn | 110 | $55 per hour; 3 hr minimum | $585 |
| Riverbend Community Room (BPRD district office) | 80 | $65 per hour; 3 hr minimum | Friday: $715; Saturday and Sunday not available |
Business Use Out-of-District Fees:
Non-residents will be charged a 20% out-of-district fee in addition to the in-district fee (above) to rent facilities. The following rentals are exempt from out-of-district fees.
Booking Window: up to 18 months in advance
Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate to weddings. The Hall’s lodge-like feel features exposed ceiling beams, tile floors, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.
Learn more on the Aspen Hall Rental page, or contact:
Booking Window: up to 12 months in advance
The Marcoulier Room is an event space for large gatherings and is conveniently located within the Bend Senior Center. This bright and well-lit event space has abundant natural light, maple hardwood floors and high ceilings. This event space is adjacent to Larkspur Park, a multi-use park with trees, grass, walking trails, basketball court, restrooms, picnic shelter, playground and parking.
Learn more on the Marcoulier Room Rental page, or contact:
Booking Window: up to 18 months in advance
The country-like setting of the Hollinshead Barn is an ideal event location just minutes from downtown Bend. The former homestead operated from 1939 to 1983 and is located in 16.5 acre Hollinshead Park. The barn is surrounded by open pastures and orchard-like groves of trees. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.
Learn more on the Hollinshead Barn Rental page, or contact:
Events season in Bend is very busy and event parks book up quickly with festivals, community events and start/finish lines for run and walk events!
If you wish to discuss possibilities for 2018 and beyond, please review our processes and contact the Public Events Coordinator.
Festivals, charity runs and other events open to any and all participants are considered community or public events. A park must be reserved at least three months in advance for a public event and the rental season is from April 15 – October 15.
Click here to see the current Community Events in Parks calendar. Note: this is for reference only and not an indicator of park availability.
Public events can be one of three categories:
Please review the Event Park Guidelines to learn general park rules and regulations. The following community parks are suitable for community event reservations from April 15 through October 15 and have park-specific rules and guidelines too:
Must be submitted at least four months prior.
The event organizer must submit a proposal.
A description of your event vision including:
Submit the proposal by mail, in person, email or fax to:
Chris Zerger, Public Event Program Coordinator and Katy Aceto, Program assistant
Bend Park & Recreation District Office
799 SW Columbia St.
Bend, Oregon 97702
Telephone: (541) 706-6220
Email: Chrisz@bendparksandrec.org and katy@bendparksandrec.org (Include both emails in all correspondence regarding your event)
The District will review your proposal to determine suitability of the event being held in a park. You will be notified of submittal regarding approval to move forward with the reservation process.
Returning events with changes: submit with the reservation form a written description of any changes to your event plan from last year for approval. Changes may impact your event fees.
During this meeting you will go over your completed Event and Park Logistics Plan, discuss park-related event details, arrange for any other District services you may need, and schedule a site walk-through if needed.
Submit proof of Comprehensive General Liability insurance policy with coverage of at least $2,000,000 combined single occurrence no later than 30 days prior to your event.
Have a successful and fun event!
It is the event organizer’s responsibility to schedule the post-event meeting within two weeks following your event. This meeting is crucial if you plan on holding your event on a recurring basis. Final billing and/or refunds will be made following the post-event meeting.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Sports field users are required to have a reservation for practicing, playing contests, conducting drills, camps or other programmed activities. Reservations provide exclusive and priority use of District athletic fields and facilities.
Please review the Field Use Guidelines for rules and regulations of athletic field use, scheduling prioritization, billing cancellation and refunds, and other important information. It is the user’s responsibility to know and adhere to the rules and regulations outlined along with general park rules and regulations.
Athletic fields are available to rent March 1 through October 31. Here are our primary sports field rentals:
The District will begin taking tournament reservation requests November 1 and they must be submitted by December 31.
The District will begin taking requests for non-tournament field reservations on December 1. To receive appropriate scheduling priority for non-tournament rentals, reservation requests are due at the following dates:
Once these dates have passed, field rentals are open to all users regardless of scheduling priority and will be accommodated on a first-come, first-served basis. Requests must be submitted at least 7 days in advance of reservation date(s). Requests received less than 7 days in advance may not be accommodated.
Prior to completing a reservation form, if you would like to check field availability, please contact:
Submit completed Reservation Request Form via email to beckyY@bendparksandrec.org or by mail to Bend Park & Recreation District, Attention: Becky Young, 799 SW Columbia St., Bend, OR 97702. You will be notified within two business days of submitting your request to determine availability and gather additional information regarding the field rental.
A refundable deposit will hold your field reservation. For single occurrence field rentals, payment is due at the time of reservation. For tournaments and recurring field reservations final billing will be done at the conclusion of the field rental. Full payment is due within 14 days of the final reservation date.
Failure to comply with billing procedures may jeopardize current and/or future field reservations. Please see our Field Use Fees for more information regarding deposit amounts, rental rates and additional services available.
Once the deposit is received and details of the reservation have been coordinated, you will receive a confirmation receipt as well as a field use agreement that must be signed and returned to the District.
Reservations are not confirmed until you have returned the signed field use agreement.
All field rentals require a Certificate of Liability Insurance that is due 30 days before the first reservation date. Please see Liability Insurance Requirements below for more information.
Use or selling of alcohol is allowed only under permitted uses. Possession or consumption of alcoholic beverages requires an alcohol permit that can be obtained in person at any Bend Park and Recreation District facility. Selling of alcoholic beverages for all sport field rentals and consumption of alcohol at tournaments requires an additional rider on the certificate of insurance and a permit issued by the Oregon Liquor Control Commission, both of which are due 30 days prior to the reservation date.
Tournaments are required to complete and submit a logistics plan as well as schedule a pre-event meeting at least 30 days prior to the event date. This meeting can be held over the phone, via email or in person. See Athletic Event Tournament Logistics Plan Guide for additional information.
Field rentals are billed based on reserved field space. In the event reserved fields are not being used, it is the responsibility of the user to contact the District to release unused fields before the first date of the reservation so they may be reassigned. Fee adjustments and refunds are readily granted if notified 7 days prior to the reservation date.
All users and organizations to whom use has been granted via the reservation process must agree in writing to hold the Bend Park & Recreation District harmless and free from all liability of any kind resulting from the use of District fields and facilities.
A Certificate of Insurance and Additionally Insured Endorsement page must be submitted to the District 30 days prior to the reservation providing proof of the following coverage:
Every Certificate of Insurance should have the following minimum information:
For additional information see the Insurance Information Packet which includes samples of acceptable coverage.
Consumption or sale of alcohol in District parks is allowed only under permitted uses. Possession or consumption of alcoholic beverages requires an additional alcohol liability rider on the certificate of insurance. Selling of alcoholic beverages for all sport field rentals and consumption of alcohol at tournaments requires an additional alcohol liability rider on the certificate of insurance and a permit issued by the Oregon Liquor Control Commission. User is responsible for contacting OLCC to obtain a permit. The OLCC permit (if obtained) and the certificate of insurance must be submitted to the District 30 days prior to the event.
The District holds an exclusive contract for food and beverages concessions. Additional food and beverage sales are prohibited without written consent from the District. See Athletic Event Logistics Plan Guide for additional information regarding concessions and vendors.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Documents for Sports Field Rentals:
A request for a run/walk/bike event race route through a park or on trails is required if you produce a staged event not on BPRD property but need the use of BPRD trails, pass through or travel adjacent to BPRD parks.
Paid private or staged public event reservations take priority over run/walk/bike race event requests in parks and on trails.
Not all parks and trails are suited for event use due to safety, impact and other public use.
Two months prior to your requested run/walk/bike event, fill out the request form. Please include a legible detailed route map attached with the request.
You will be notified by Chris Zerger of submittal regarding approval to move forward with the request process. This is not confirmed yet!
Returning run through event requests with changes: Submit the reservation form and written description of any changes to your route plan from last year along with a new proposed route map, for approval.
The event planner may need to contact the City of Bend, (541) 388-5505, for possible city requirements.
If the requested event will pass through Riverbend Park, you must obtain approval from The Old Mill District. Contact Brent at (541) 312-0131.
At least 30 days prior to the approved reservation, submit proof of Comprehensive General Liability Insurance policy with coverage of not less than $2 million combined single occurrence. Review Insurance Information Packet and Sample Insurance certificate.
Submit proof of Comprehensive General Liability insurance policy with coverage of not less than $2 million combined single occurrence. Review Insurance Information Packet and Sample insurance certificate.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
In order for a business to operate in or on District property, a business must request permission from the District and be properly permitted for the activity. Please visit the Business Use of a Park page to fill out a request or to learn more about obtaining a permit.
In-District Fees
| Type of Rental | Groups of 0 - 30 | Groups of 31 - 74 | Groups of 75 - 124 | Groups over 125 |
| Non-Profit | $60.00 | $75.00 | $100.00 | $150.00 |
| Private | $80.00 | $120.00 | $160.00 | $200.00 |
| Commercial | $100.00 | $150.00 | $200.00 | $250.00 |
Out-of-District Fees:
Throwing a picnic? Ask about Picnic Kit Rentals for $32.00 per day for your next celebration.
Perfect for your private celebration or gathering.
Are you a business renting a park? Learn about businesses in parks guidelines.
The reservation window for each rental is as follows:
PLEASE NOTE: Requests are NOT confirmed reservations.You will be contacted after making your request. Reservations are ONLY considered confirmed when a deposit or fee is paid.
A full refund will be readily granted if notified a week or more in advance. If notified six days or less before reservation date, BPRD will keep $25 of the reservation fee and the remainder will be refunded.
For frequently asked questions about our private event rentals, please visit our Shelter Rentals page.
If you have further questions, please call the customer service staff:
If picnic shelter or designated picnic areas are NOT reserved, they are available on a first come, first served basis. Check the availability calendar for the picnic shelters you want to reserve. Reserved signs will be posted on the day of the event.
BPRD parks are open from dawn to dusk (5:00 am – 10:00 pm). One reservation is made per designated site per day. Renters may use the site for as long as they wish during designated hours.
Picnic shelters reservation does not allow a renter to have exclusive use of a park, just the reserved the shelter or picnic area. The general public may use the park and parking areas.
All of the above items are subject to approval by Park Services management. Use of stakes to secure objects is prohibited due to in ground irrigation.
Park users are welcome to bring gas grills for personal use. Charcoal briquette barbecues and portable fire pits are prohibited.
Alcohol is allowed in most parks with the proper permits. Those wishing to have and/or consume alcohol in a BPRD park must obtain an alcohol permit for their group. If you plan on providing and/or serving alcohol at your private event, you will need to provide the district with a certificate of insurance naming BPRD as additionally insured for $2 million general liability insurance per occurrence.
Alcohol permits are issued at the District Office 799 SW Columbia St. or call us at (541) 389-7275. (Monday-Friday: 8:00 am – 5:00 pm)
The reservation window for each facility is as follows:
In-District Fees
| Type of Rental | Groups of 0 - 30 | Groups of 31 - 74 | Groups of 75 - 124 | Groups over 125 |
| Non-Profit | $60.00 | $75.00 | $100.00 | $150.00 |
| Private | $80.00 | $120.00 | $160.00 | $200.00 |
| Commercial | $100.00 | $150.00 | $200.00 | $250.00 |
Out-of-District Fees:
Throwing a picnic? Ask about Picnic Kit Rentals for $32.00 per day for your next celebration.
Perfect for your private celebration or gathering.
Are you a business renting a park? Learn about businesses in parks guidelines.
The reservation window for each rental is as follows:
PLEASE NOTE: Requests are NOT confirmed reservations.You will be contacted after making your request. Reservations are ONLY considered confirmed when a deposit or fee is paid.
A full refund will be readily granted if notified a week or more in advance. If notified six days or less before reservation date, BPRD will keep $25 of the reservation fee and the remainder will be refunded.
For frequently asked questions about our private event rentals, please visit our Shelter Rentals page.
If you have further questions, please call the customer service staff:
If picnic shelter or designated picnic areas are NOT reserved, they are available on a first come, first served basis. Check the availability calendar for the picnic shelters you want to reserve. Reserved signs will be posted on the day of the event.
BPRD parks are open from dawn to dusk (5:00 am – 10:00 pm). One reservation is made per designated site per day. Renters may use the site for as long as they wish during designated hours.
Picnic shelters reservation does not allow a renter to have exclusive use of a park, just the reserved the shelter or picnic area. The general public may use the park and parking areas.
All of the above items are subject to approval by Park Services management. Use of stakes to secure objects is prohibited due to in ground irrigation.
Park users are welcome to bring gas grills for personal use. Charcoal briquette barbecues and portable fire pits are prohibited.
Alcohol is allowed in most parks with the proper permits. Those wishing to have and/or consume alcohol in a BPRD park must obtain an alcohol permit for their group. If you plan on providing and/or serving alcohol at your private event, you will need to provide the district with a certificate of insurance naming BPRD as additionally insured for $2 million general liability insurance per occurrence.
Alcohol permits are issued at the District Office 799 SW Columbia St. or call us at (541) 389-7275. (Monday-Friday: 8:00 am – 5:00 pm)
The reservation window for each facility is as follows:
The reservation window for each facility is as follows:
| Facility Name | Capacity | M – Th, per hour |
Fri – Sun, per day (and major Holidays) |
| The Pavilion | 25-800+ | N/A | Friday after 6:30 pm; $350 Saturday – Sunday; $1,000 – $1,500/day -or- $200 – $300/hour, 2 hour minimum |
| Marcoulier Room (Bend Senior Center) | 250 | $55 per hour; 2 hr minimum | Friday 5:00-10:00 pm: $350; Saturday Noon – 10:00 pm $750; Sunday $750 |
| Aspen Hall | 150 | $75 per hour; 3 hr minimum | $1,050 |
| Hollinshead Barn | 110 | $45 per hour; 3 hr minimum | $450 |
| Riverbend Community Room (BPRD district office) | 80 | $55 per hour; 3 hr minimum | Friday: $550; Saturday and Sunday not available |
Private Use Out-of-District Fees:
Non-residents will be charged a 20% out-of-district fee in addition to the in-district fee (above) to rent facilities. The following rentals are exempt from out-of-district fees.
| Facility Name | Capacity | M – Th, per hour |
Fri – Sun, per day (and major Holidays) |
| The Pavilion | 25-800+ | N/A | Friday after 6:30 pm; $350 Saturday – Sunday; $1,000 – $1,500/day -or- $200 – $300/hour, 2 hour minimum |
| Marcoulier Room (Bend Senior Center) | 250 | $65 per hour; 3 hr minimum | Friday 5:00-10:00 pm: $455; Saturday Noon – 10:00 pm $975; Sunday $975 |
| Aspen Hall | 150 | $85 per hour; 3 hr minimum | $1,365 |
| Hollinshead Barn | 110 | $55 per hour; 3 hr minimum | $585 |
| Riverbend Community Room (BPRD district office) | 80 | $65 per hour; 3 hr minimum | Friday: $715; Saturday and Sunday not available |
Business Use Out-of-District Fees:
Non-residents will be charged a 20% out-of-district fee in addition to the in-district fee (above) to rent facilities. The following rentals are exempt from out-of-district fees.
Booking Window: up to 18 months in advance
Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate to weddings. The Hall’s lodge-like feel features exposed ceiling beams, tile floors, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.
Learn more on the Aspen Hall Rental page, or contact:
Booking Window: up to 12 months in advance
The Marcoulier Room is an event space for large gatherings and is conveniently located within the Bend Senior Center. This bright and well-lit event space has abundant natural light, maple hardwood floors and high ceilings. This event space is adjacent to Larkspur Park, a multi-use park with trees, grass, walking trails, basketball court, restrooms, picnic shelter, playground and parking.
Learn more on the Marcoulier Room Rental page, or contact:
Booking Window: up to 18 months in advance
The country-like setting of the Hollinshead Barn is an ideal event location just minutes from downtown Bend. The former homestead operated from 1939 to 1983 and is located in 16.5 acre Hollinshead Park. The barn is surrounded by open pastures and orchard-like groves of trees. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.
Learn more on the Hollinshead Barn Rental page, or contact:
Events season in Bend is very busy and event parks book up quickly with festivals, community events and start/finish lines for run and walk events!
If you wish to discuss possibilities for 2018 and beyond, please review our processes and contact the Public Events Coordinator.
Festivals, charity runs and other events open to any and all participants are considered community or public events. A park must be reserved at least three months in advance for a public event and the rental season is from April 15 – October 15.
Click here to see the current Community Events in Parks calendar. Note: this is for reference only and not an indicator of park availability.
Public events can be one of three categories:
Please review the Event Park Guidelines to learn general park rules and regulations. The following community parks are suitable for community event reservations from April 15 through October 15 and have park-specific rules and guidelines too:
Must be submitted at least four months prior.
The event organizer must submit a proposal.
A description of your event vision including:
Submit the proposal by mail, in person, email or fax to:
Chris Zerger, Public Event Program Coordinator and Katy Aceto, Program assistant
Bend Park & Recreation District Office
799 SW Columbia St.
Bend, Oregon 97702
Telephone: (541) 706-6220
Email: Chrisz@bendparksandrec.org and katy@bendparksandrec.org (Include both emails in all correspondence regarding your event)
The District will review your proposal to determine suitability of the event being held in a park. You will be notified of submittal regarding approval to move forward with the reservation process.
Returning events with changes: submit with the reservation form a written description of any changes to your event plan from last year for approval. Changes may impact your event fees.
During this meeting you will go over your completed Event and Park Logistics Plan, discuss park-related event details, arrange for any other District services you may need, and schedule a site walk-through if needed.
Submit proof of Comprehensive General Liability insurance policy with coverage of at least $2,000,000 combined single occurrence no later than 30 days prior to your event.
Have a successful and fun event!
It is the event organizer’s responsibility to schedule the post-event meeting within two weeks following your event. This meeting is crucial if you plan on holding your event on a recurring basis. Final billing and/or refunds will be made following the post-event meeting.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Sports field users are required to have a reservation for practicing, playing contests, conducting drills, camps or other programmed activities. Reservations provide exclusive and priority use of District athletic fields and facilities.
Please review the Field Use Guidelines for rules and regulations of athletic field use, scheduling prioritization, billing cancellation and refunds, and other important information. It is the user’s responsibility to know and adhere to the rules and regulations outlined along with general park rules and regulations.
Athletic fields are available to rent March 1 through October 31. Here are our primary sports field rentals:
The District will begin taking tournament reservation requests November 1 and they must be submitted by December 31.
The District will begin taking requests for non-tournament field reservations on December 1. To receive appropriate scheduling priority for non-tournament rentals, reservation requests are due at the following dates:
Once these dates have passed, field rentals are open to all users regardless of scheduling priority and will be accommodated on a first-come, first-served basis. Requests must be submitted at least 7 days in advance of reservation date(s). Requests received less than 7 days in advance may not be accommodated.
Prior to completing a reservation form, if you would like to check field availability, please contact:
Submit completed Reservation Request Form via email to beckyY@bendparksandrec.org or by mail to Bend Park & Recreation District, Attention: Becky Young, 799 SW Columbia St., Bend, OR 97702. You will be notified within two business days of submitting your request to determine availability and gather additional information regarding the field rental.
A refundable deposit will hold your field reservation. For single occurrence field rentals, payment is due at the time of reservation. For tournaments and recurring field reservations final billing will be done at the conclusion of the field rental. Full payment is due within 14 days of the final reservation date.
Failure to comply with billing procedures may jeopardize current and/or future field reservations. Please see our Field Use Fees for more information regarding deposit amounts, rental rates and additional services available.
Once the deposit is received and details of the reservation have been coordinated, you will receive a confirmation receipt as well as a field use agreement that must be signed and returned to the District.
Reservations are not confirmed until you have returned the signed field use agreement.
All field rentals require a Certificate of Liability Insurance that is due 30 days before the first reservation date. Please see Liability Insurance Requirements below for more information.
Use or selling of alcohol is allowed only under permitted uses. Possession or consumption of alcoholic beverages requires an alcohol permit that can be obtained in person at any Bend Park and Recreation District facility. Selling of alcoholic beverages for all sport field rentals and consumption of alcohol at tournaments requires an additional rider on the certificate of insurance and a permit issued by the Oregon Liquor Control Commission, both of which are due 30 days prior to the reservation date.
Tournaments are required to complete and submit a logistics plan as well as schedule a pre-event meeting at least 30 days prior to the event date. This meeting can be held over the phone, via email or in person. See Athletic Event Tournament Logistics Plan Guide for additional information.
Field rentals are billed based on reserved field space. In the event reserved fields are not being used, it is the responsibility of the user to contact the District to release unused fields before the first date of the reservation so they may be reassigned. Fee adjustments and refunds are readily granted if notified 7 days prior to the reservation date.
All users and organizations to whom use has been granted via the reservation process must agree in writing to hold the Bend Park & Recreation District harmless and free from all liability of any kind resulting from the use of District fields and facilities.
A Certificate of Insurance and Additionally Insured Endorsement page must be submitted to the District 30 days prior to the reservation providing proof of the following coverage:
Every Certificate of Insurance should have the following minimum information:
For additional information see the Insurance Information Packet which includes samples of acceptable coverage.
Consumption or sale of alcohol in District parks is allowed only under permitted uses. Possession or consumption of alcoholic beverages requires an additional alcohol liability rider on the certificate of insurance. Selling of alcoholic beverages for all sport field rentals and consumption of alcohol at tournaments requires an additional alcohol liability rider on the certificate of insurance and a permit issued by the Oregon Liquor Control Commission. User is responsible for contacting OLCC to obtain a permit. The OLCC permit (if obtained) and the certificate of insurance must be submitted to the District 30 days prior to the event.
The District holds an exclusive contract for food and beverages concessions. Additional food and beverage sales are prohibited without written consent from the District. See Athletic Event Logistics Plan Guide for additional information regarding concessions and vendors.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Documents for Sports Field Rentals:
A request for a run/walk/bike event race route through a park or on trails is required if you produce a staged event not on BPRD property but need the use of BPRD trails, pass through or travel adjacent to BPRD parks.
Paid private or staged public event reservations take priority over run/walk/bike race event requests in parks and on trails.
Not all parks and trails are suited for event use due to safety, impact and other public use.
Two months prior to your requested run/walk/bike event, fill out the request form. Please include a legible detailed route map attached with the request.
You will be notified by Chris Zerger of submittal regarding approval to move forward with the request process. This is not confirmed yet!
Returning run through event requests with changes: Submit the reservation form and written description of any changes to your route plan from last year along with a new proposed route map, for approval.
The event planner may need to contact the City of Bend, (541) 388-5505, for possible city requirements.
If the requested event will pass through Riverbend Park, you must obtain approval from The Old Mill District. Contact Brent at (541) 312-0131.
At least 30 days prior to the approved reservation, submit proof of Comprehensive General Liability Insurance policy with coverage of not less than $2 million combined single occurrence. Review Insurance Information Packet and Sample Insurance certificate.
Submit proof of Comprehensive General Liability insurance policy with coverage of not less than $2 million combined single occurrence. Review Insurance Information Packet and Sample insurance certificate.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
In order for a business to operate in or on District property, a business must request permission from the District and be properly permitted for the activity. Please visit the Business Use of a Park page to fill out a request or to learn more about obtaining a permit.
