COVID-19 Operations for Lower (Green) Risk Level:
Learn more about current operations.
BPRD has updated face covering guidance for facilities, programs, parks and trails. See details and FAQs online.
2225 NE Daggett Ln, Bend, OR 97701, USA
18920 NW Shevlin Park Rd, Bend, OR 97701, USA
21690 NE Neff Rd, Bend, OR, United States
21690 NE Neff Rd, Bend, OR, United States
2500 NW Crossing Dr, Bend, OR, United States
1315 Northwest Discovery Park Drive, Bend, OR, United States
1000 SW Reed Market Rd, Bend, OR 97702, USA
1235 NE Jones Rd, Bend, OR 97701, USA
800 NE 6th St, Bend, OR, United States
800 Centennial Boulevard, Bend, OR, United States
1700 SE Reed Market Rd, Bend, OR, United States
1600 SE Reed Market Rd, Bend, OR 97702, USA
55 NW Riverside Blvd, Bend, OR, United States
3750 NE Purcell Blvd, Bend, OR, United States
1525 Northwest Wall Street, Bend, OR, United States
225 SE 15th St, Bend, OR, United States
779 SW Columbia St, Bend, OR 97702, USA
799 SW Columbia St, Bend, OR, United States
20885 Egypt Dr, Bend, OR 97701, USA
18920 Northwest Shevlin Park Road, Bend, OR, United States
19617 Mountaineer Way, Bend, OR, United States
1001 SW Bradbury Dr, Bend, OR 97702, USA
With dozens of parks and several large indoor spaces, we have several options for private and public events. Thanks for thinking about us!
Whether you have a specific date in mind and know exactly what you want your event to look like, or you’re just starting to think about possibilities, we are here to help.
Questions? Contact:
Park and Facility Rentals
Whether you’re hosting a birthday party, meeting, wedding or public event, you can find the right space for a reasonable price among the dozens of outdoor and indoor facilities available for a rental throughout the Bend Park and Recreation District. We are here to help you throughout the process. Read below to see which type of facility could be perfect for your event.
Due to COVID-19, there are capacity restrictions and additional requirements for all rentals and events.
Due to COVID-19, there are capacity restrictions and additional requirements for all rentals and events. Normal booking windows may also be impacted.
Picnic Shelters and Park Areas
Perfect for small get-togethers. Renters have exclusive use of the picnic shelter. The adjacent park, field, playground, restrooms and other features in the park are open to the public and therefore cannot be reserved. Select the ‘find a rental’ tab to view rentable picnic shelters and picnic areas. Don’t see the park you’re looking for on that list? It’s a park that is usable on a first-come, first-served basis.
Aspen Hall, Hollinshead Barn and the Marcoulier Event Room at the Bend Senior Center are great options for larger events like weddings, corporate retreats and celebrations of life.
Want to host an event that is open to the public? We might have the perfect park for you. Events can range from themed festivals, to start/finish lines for walks and runs, to concerts. If you want to host a sports tournament and need playing fields or courts, check out Sports Fields and Courts.
Run and walk-throughs are public events that pass through a park or use BPRD trails but don’t need any staged space in a park. Please note: BPRD trails can be used for events, but are not reservable and are also open to the public.
BPRD has many fields for baseball, softball, soccer, lacrosse, flag football, rugby, ultimate frisbee, etc. Whether it’s a tournament, organized practice or a family reunion softball game, BPRD has the ideal field for you. Reservations provide exclusive and priority use of district athletic fields and facilities.
Note: Some facilities are not participating in group reservations due to COVID-19 space issues. Please check with each facility before proceeding with a reservation.
BPRD has many options throughout the year for your party. Recreation facilities like the Juniper Swim and Fitness Center, The Pavilion Ice Rink and the Art Station offer spaces and times for parties and celebrations of all types.
Questions? Contact:
Booking Window: up to 18 months in advance; no less than 7 days in advance
Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate gatherings to weddings. The Hall’s lodge-like feel features exposed ceiling beams, tile floors, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.
Learn more on the Aspen Hall Rental page, or contact:
With the opening of the new Larkspur Center and limited capacity due to COVID-19, we are not accepting reservation requests for the Marcoulier Room until further notice.
Booking Window: up to 12 months in advance
The Marcoulier Room is an event space for large gatherings and is conveniently located within the Bend Senior Center. This bright and well-lit event space has abundant natural light, maple hardwood floors and high ceilings. This event space is adjacent to Larkspur Park, a multi-use park with trees, grass, walking trails, basketball court, restrooms, picnic shelter, playground and parking.
Learn more on the Marcoulier Room Rental page, or contact:
Booking Window: up to 18 months in advance; no less than 7 days in advance
The country-like setting of the Hollinshead Barn is an ideal event location just minutes from downtown Bend. The former homestead operated from 1939 to 1983 and is located in 16.5 acre Hollinshead Park. The barn is surrounded by open pastures and orchard-like groves of trees. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.
Learn more on the Hollinshead Barn Rental page, or contact:
Bend has a bustling event season and parks book up quickly. Festivals, fundraisers and races open to any and all participants are considered public events. A park must be reserved at least three months in advance and the rental season is April 15 – October 15.
Click here to see the current Community Events in Parks calendar. Note: this is for reference only and not an indicator of park availability.
Please review the Public Event Park Guidelines to learn event-specific rules and regulations. The following community parks are suitable for events and have park-specific rules and guidelines, too:
*Float-throughs will not be allowed.
Returning events skip to step #2.
The event organizer must submit a proposal no less than three months prior to the proposed event date via electronic form, by email or by mail to:
Becky Rexford, Rentals Coordinator and Katy Aceto, Rentals Assistant
Bend Park & Recreation District Office
799 SW Columbia St.
Bend, Oregon 97702
Tel: (541) 706-6120
Email: BeckyR@bendparksandrec.org and Katy@bendparksandrec.org (Include both emails in all correspondence regarding your event)
A description of the vision of your event must include:
The district will review your proposal to determine suitability of the event being held in a park. Not all proposals are approved. You will be notified regarding your approval status.
Complete the reservation form and pay fees.
Returning events with changes: submit a written description of any changes to your event plan from previous year with your completed reservation form. Changes may impact your event fees.
During this meeting you will go over your completed Event and Park Logistics Plan, discuss park-related event details, arrange for any other district services you may need, and schedule a site walk-through if needed.
A certificate of insurance is required and due no less than 30 days prior to the reservation or event. Please see the insurance requirements for more information.
Have a successful and fun event!
It is the event organizer’s responsibility to schedule the post-event meeting within two weeks following your event. This meeting is crucial if you plan on holding your event on a recurring basis. Final billing and/or refunds will be made following the post-event meeting.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Documents for Public Events in Parks:
Athletic facility users are required to have a reservation for practicing, playing contests, conducting drills, events, tournaments, camps or other programmed activities. Reservations provide exclusive and priority use of BPRD sports fields and facilities.
Please review all athletic facility rental documents for rules and regulations of athletic facility use, scheduling prioritization, billing cancellation and refunds, fees, and other important information. It is the user’s responsibility to be familiar with the information provided in these documents and adhere to the facility rental guidelines and general park rules and regulations.
Athletic facilities are available to rent April 1 through October 31, with the tournament rental season ending Labor Day. Here are our primary sports facilities:
Athletic Tournament Requests
Athletic tournament requests may be submitted beginning November 1 and must be submitted by January 1. Requests will not be considered if they are received less than three months in advance of requested tournament dates.
Non-Tournament Rental Requests
For non-tournament facility rentals (practices, games, private rentals, etc.), the district will begin taking requests on January 1. To receive appropriate scheduling priority, these reservation requests are due at the following dates:
Once these dates have passed, facility requests are open to all users regardless of scheduling priority and will be accommodated on a first-come, first-served basis. Requests must be submitted at least seven days in advance of reservation date(s). Those received less than seven days in advance may not be accommodated.
Scheduling Prioritization and Limitations
Because the district cannot provide facility space to accommodate all requests, we have developed a prioritization process to make the best use of available space. Athletic facility space will be scheduled based on the user types below in priority order. The district will attempt to accommodate all users regardless of priority.
We will also reference the OSAA primary sports seasons as an additional criterion for prioritization among the user types listed above.
Due to a large amount of practice rental requests during the spring and fall seasons, the district will limit each team to a 90-minute practice time slot. This is consistent with what the district offers to its youth and adult sports leagues. If needed, the district may limit the number of days per week an individual team may reserve space. Exceptions may be made depending on availability.
Tournaments are limited to a maximum of two consecutive tournament days. The district will not schedule more than four tournaments per month; this includes all sport complexes.
Facility rentals are billed based on the reservation. It is the responsibility of the user to contact the district to release unused facilities before the first date of the reservation so they may be reassigned. Fee adjustments and refunds are readily granted if the district is notified seven days prior to the reservation date.
The district reserves the right to cancel or delay any event due to weather conditions. In the event of inclement weather, reservations may be rescheduled, if possible, at no additional cost. Cancellations due to inclement weather will not be refunded.
Prior to completing a reservation form, if you would like to check field availability, please contact:
Submit completed reservation request form via email to Becky or by mail to Bend Park & Recreation District, Attention: Becky Rexford, 799 SW Columbia St., Bend, OR 97702. Please allow at least two business days for district staff to contact you to determine availability and gather additional information regarding the field rental.
A refundable deposit is due at the time of your reservation. For single occurrence field rentals, full payment is also due at the time of reservation. For tournaments and recurring field reservations final billing will be done at the conclusion of the field rental. Full payment is due within 14 days of the final reservation date.
Failure to comply with billing procedures may jeopardize current and/or future field reservations. Please see the guidelines for more information regarding deposit amounts, rental rates and additional fees.
All additional services requested by the user must be finalized prior to the first date of the reservation. For tournaments and events, these additional services will be specific in the logistics plan and reviewed during the pre-event meeting. Please see the guidelines for information regarding the additional services available and associated fees.
Once the deposit is received and details of the reservation have been coordinated, you will receive a confirmation receipt as well as a field use agreement that must be signed and returned to the District.
Reservations are not confirmed until you have returned the signed field use agreement.
A certificate of insurance is required and is due no less than 30 days prior to the reservation. Please see the insurance packet for more information.
No person shall possess or consume alcoholic beverages on district property without authorization from the district. If granted, insurance is required to possess or consume alcohol on district property. The type of liability insurance required will depend on the nature of possession and consumption.
If alcohol is either being provided by a host, free of charge, or is brought to an event by a participant, an additional rider on the COI for Host Liquor Liability is required.
If alcohol is being sold or if any type of fee, including tournament and event entry fees, is being charged at an event and alcohol is being provided to participants only, a liquor license must be obtained from the Oregon Liquor Control Commission (OLCC) and an additional rider on the COI for Liquor Liability insurance is required. The OLCC license must be submitted 30 days prior to the event.
Food and beverage sales are prohibited without consent from the district. If food and beverage sales and granted to the user, it is the responsibility of the user to ensure that all vendors and concessionaires are following district rules and regulations. See Tournament Logistics Plan Guide for additional information regarding concessions and vendors.
Athletic tournaments have additional requirements above and beyond other rentals. 30 days prior to the event date, tournament organizers are required to submit a completed logistics plan and schedule a pre-event walk-through of their reserved facility or facilities.
Because the district’s permanent and portable restrooms do no accommodate large rentals, tournaments over 100 attendees (this number includes players, coaches, officials, staff and spectators) are required to provide additional portable restrooms, garbage cans and dumpsters.
For tournaments where use of the Pine Nursery plaza building has been granted, the user is responsible for the security and appropriate use of the building during their reservation. Any lost or stolen items or damages will be charged to the user.
Pre-tournament field prep requested for baseball or softball tournaments will be provided for an additional fee for the first pitch only on each field for each tournament day. This initial field preparation includes setting bases and pitching rubbers, infield grooming and chalking, and field lining. Additional field grooming throughout the tournament, including necessary equipment and supplies, must be provided by the user.
For additional tournament rental requirements, please see the Tournament Logistics Plan Guide.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Documents for Sports Field Rentals:
A Run-Through is defined as any gathering or event staged off of BPRD property that needs to pass through any BPRD parks or trails (i.e. foot/walk/bike race events staged on private property).
You must submit a complete run-through request form at least 2 months prior to the event date. Please include a legible detailed route map attached with the request.
You will be notified by event staff of your submission to move forward with the request process.
Returning run through event requests with changes: Submit the reservation form and written description of any changes to your route plan from last year along with a new proposed route map, for approval.
If your route crosses on to the Old Mill District (OMD) property you must send your BPRD run-through request and route map to the OMD for prior approval. BPRD cannot accept incomplete run-through requests without OMD written approval. Contact OMD at (541) 312-0131.
Contact the City of Bend for possible city requirements, (541) 388-5505, or bendoregon.gov.
A certificate of insurance is required and is due no less than 30 days prior to the reservation. Review the insurance requirements for more information.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Looking for a place in town for a pool party, ice skating party, art party, neighborhood or business meeting? We’ll find a space for you. If you’re looking for larger event space, click here to see our rental halls.
The Art Station is a great place to hold private art parties with an instructor. Click here or call (541) 617-1317 for more information.
The Pavilion skating rink is one of the best places in town for your party! The Pavilion offers a few options for you. Click here or call (541) 389-7588 for more information.
Juniper Swim and Fitness Center
Need a party with a pool? Look no further than the Juniper Swim and Fitness Center, offering both private pool parties and open recreation swim parties. Click here or call (541) 389-7665 for more information.
Alcohol Permit Process
Alcohol Permittee Terms and Conditions
The following terms and conditions apply to alcohol permits and are printed on the official permit.
Picnic shelters are the ideal space for small outdoor gatherings like family or company picnics. These rentals are for private, exclusive use of the shelter. While the surrounding park and amenities are available to use, you must share these spaces with the general public. Shelter rentals are for invited guests only. If you’re interested in an event for the public to attend, see the Public Events page.
Picnic shelters reservations are available year-round, seven days a week. Summer reservations fill up fast, so book as soon as you can! Reservations can be made up to 3 months in advance. Shelters are offered as-is, rain-or-shine. See the map above to see where each rentable shelter is located. Small groups under 30 people may use any park on a first-come, first-served basis. If you’d like a guaranteed spot, you must reserve a shelter through the district. Planned events with more than 30 people must reserve a picnic shelter. Groups over 100 people are encouraged to rent a sports field. A shelter or designated picnic area may not be reserved for consecutive and/or recurring use (such as every Monday/Wednesday/Friday).
The district does not provide clean up or preparation for shelter rentals and requires renters to leave the facility in good condition or pay the cost of cleaning and repairs.
Are you a business renting a park? Learn about businesses in parks guidelines.
To rent a picnic shelter, complete the picnic shelter request form. You can preview shelter availability on the online rental calendar. Please allow at least two business days for BPRD to review the request form. Once the request form has been reviewed, BPRD will contact the primary patron listed with further information and next steps for booking. All request forms are responded to in the order they are received.
NOTE: Requests are NOT confirmed reservations. You will be contacted after submitting your request. Reservations are considered confirmed when a deposit and/or fee is paid.
In-District Fees:
Full payment must be made at the time of reservation. You can pay in-person or over the phone.
| Type of Rental | Groups of 0 - 30 | Groups of 31 - 60 | Groups of 61 - 100 |
|---|---|---|---|
| No deposit | $100 deposit | $250 deposit | |
| No Insurance | No Insurance | Insurance required | |
| Non-Profit | $65.00 | $80.00 | $110.00 |
| Private | $90.00 | $130.00 | $175.00 |
| Commercial* | $115.00 | $165.00 | $220.00 |
Groups over 100 are encouraged to rent a sports field.
*Insurance is required for all commercial rentals.
Out-of-District Fees:
Non-residents will be charged a 20% out-of-district fee in addition to the in-district fee (above) to rent facilities.
Insurance will be required if the rental meets any of the following criteria:
When required, a certificate of insurance is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.
A damage/cleaning deposit must be paid for a shelter rental with 31 or more attendees. The deposit amount depends on the group size. Both deposit and rental fee must be paid to reserve the shelter. The deposit will be returned after the rental if left in good condition. Any garbage must be emptied in garbage cans or removed from the premises. All decorations must be removed and discarded by the end of the reservation time.
A full refund will be given if notified 15 days or more in advance. If notified 14 days or less before the reservation date, the district will keep 50% of the reservation fee and the remainder will be refunded. There will be no refund given for cancellations within 24 hours of the rental. Exceptions may be made in cases of inclement weather or emergencies. Rain is not considered inclement weather.
Questions? Contact:
Alcohol is allowed in BPRD parks with the proper permits and insurance requirements. Those wishing to have and/or consume alcohol must obtain a free alcohol permit for their group.
To obtain an alcohol permit contact Rentals and Reservations at (541) 706-6149 or email FacilityRentals@bendparksandrec.org. A certificate of insurance (COI) must be provided at the time of permit request in order to complete the alcohol permit form.
If alcohol is being sold or any type of fee is being charged at an event and alcohol is being provided, Liquor Liability insurance is required. If liquor is being provided by a host free of charge or is brought to an event by a participant, Host Liquor Liability insurance is required.
Food trucks are allowed at some parks and must be approved ahead of time by Bend Park and Recreation District. Food trucks must be parked in a designated parking spot. Picnic shelter electrical outlets do not have enough power for food trucks.
These items are allowed at some parks, require a paid reservation, and must be approved ahead of time by Bend Park and Recreation District. Type and size restrictions apply. There is a $50 park impact fee.
A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information. If equipment is rented from a third-party, the vendor must have liability insurance.
Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities. Picnic shelter electrical outlets do not have enough power for large equipment, including bounce houses. You may use a generator.
There is no vehicle access into the park. Equipment must be carried from a designated parking spot.
The maximum size for an inflatable bounce house is 20’x20’. Each shelter rental is limited to one bounce house.
Slip ‘n slides are not allowed.
Please be aware that the rental is for the shelter only, and that all other park areas must be shared and available for general public use.
The maximum size for a tent or canopy is 12’x12’. Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities.
Renters are welcome to bring gas grills and place them on a hard surface for personal use. Charcoal barbecues, pellet grills/barbecues and portable fire pits are prohibited due to open flame and flammable materials used.
All parking is first-come, first-served and is not guaranteed. Capacity is limited at all parks. Vehicles cannot be driven on park land. Renters may not deny access to the public parking lots or the park.
No person shall create a noise, within district property, by use of a sound-amplifying device or otherwise, that is unnecessarily loud at a distance of 50 feet from the source except as authorized by the Executive Director or a Designee. A noise is “unnecessarily loud” if it interferes with normal spoken communication or could reasonably disturb sleep.
Park and Facility Rentals
Whether you’re hosting a birthday party, meeting, wedding or public event, you can find the right space for a reasonable price among the dozens of outdoor and indoor facilities available for a rental throughout the Bend Park and Recreation District. We are here to help you throughout the process. Read below to see which type of facility could be perfect for your event.
Due to COVID-19, there are capacity restrictions and additional requirements for all rentals and events.
Due to COVID-19, there are capacity restrictions and additional requirements for all rentals and events. Normal booking windows may also be impacted.
Picnic Shelters and Park Areas
Perfect for small get-togethers. Renters have exclusive use of the picnic shelter. The adjacent park, field, playground, restrooms and other features in the park are open to the public and therefore cannot be reserved. Select the ‘find a rental’ tab to view rentable picnic shelters and picnic areas. Don’t see the park you’re looking for on that list? It’s a park that is usable on a first-come, first-served basis.
Aspen Hall, Hollinshead Barn and the Marcoulier Event Room at the Bend Senior Center are great options for larger events like weddings, corporate retreats and celebrations of life.
Want to host an event that is open to the public? We might have the perfect park for you. Events can range from themed festivals, to start/finish lines for walks and runs, to concerts. If you want to host a sports tournament and need playing fields or courts, check out Sports Fields and Courts.
Run and walk-throughs are public events that pass through a park or use BPRD trails but don’t need any staged space in a park. Please note: BPRD trails can be used for events, but are not reservable and are also open to the public.
BPRD has many fields for baseball, softball, soccer, lacrosse, flag football, rugby, ultimate frisbee, etc. Whether it’s a tournament, organized practice or a family reunion softball game, BPRD has the ideal field for you. Reservations provide exclusive and priority use of district athletic fields and facilities.
Note: Some facilities are not participating in group reservations due to COVID-19 space issues. Please check with each facility before proceeding with a reservation.
BPRD has many options throughout the year for your party. Recreation facilities like the Juniper Swim and Fitness Center, The Pavilion Ice Rink and the Art Station offer spaces and times for parties and celebrations of all types.
Questions? Contact:
Picnic shelters are the ideal space for small outdoor gatherings like family or company picnics. These rentals are for private, exclusive use of the shelter. While the surrounding park and amenities are available to use, you must share these spaces with the general public. Shelter rentals are for invited guests only. If you’re interested in an event for the public to attend, see the Public Events page.
Picnic shelters reservations are available year-round, seven days a week. Summer reservations fill up fast, so book as soon as you can! Reservations can be made up to 3 months in advance. Shelters are offered as-is, rain-or-shine. See the map above to see where each rentable shelter is located. Small groups under 30 people may use any park on a first-come, first-served basis. If you’d like a guaranteed spot, you must reserve a shelter through the district. Planned events with more than 30 people must reserve a picnic shelter. Groups over 100 people are encouraged to rent a sports field. A shelter or designated picnic area may not be reserved for consecutive and/or recurring use (such as every Monday/Wednesday/Friday).
The district does not provide clean up or preparation for shelter rentals and requires renters to leave the facility in good condition or pay the cost of cleaning and repairs.
Are you a business renting a park? Learn about businesses in parks guidelines.
To rent a picnic shelter, complete the picnic shelter request form. You can preview shelter availability on the online rental calendar. Please allow at least two business days for BPRD to review the request form. Once the request form has been reviewed, BPRD will contact the primary patron listed with further information and next steps for booking. All request forms are responded to in the order they are received.
NOTE: Requests are NOT confirmed reservations. You will be contacted after submitting your request. Reservations are considered confirmed when a deposit and/or fee is paid.
In-District Fees:
Full payment must be made at the time of reservation. You can pay in-person or over the phone.
| Type of Rental | Groups of 0 - 30 | Groups of 31 - 60 | Groups of 61 - 100 |
|---|---|---|---|
| No deposit | $100 deposit | $250 deposit | |
| No Insurance | No Insurance | Insurance required | |
| Non-Profit | $65.00 | $80.00 | $110.00 |
| Private | $90.00 | $130.00 | $175.00 |
| Commercial* | $115.00 | $165.00 | $220.00 |
Groups over 100 are encouraged to rent a sports field.
*Insurance is required for all commercial rentals.
Out-of-District Fees:
Non-residents will be charged a 20% out-of-district fee in addition to the in-district fee (above) to rent facilities.
Insurance will be required if the rental meets any of the following criteria:
When required, a certificate of insurance is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.
A damage/cleaning deposit must be paid for a shelter rental with 31 or more attendees. The deposit amount depends on the group size. Both deposit and rental fee must be paid to reserve the shelter. The deposit will be returned after the rental if left in good condition. Any garbage must be emptied in garbage cans or removed from the premises. All decorations must be removed and discarded by the end of the reservation time.
A full refund will be given if notified 15 days or more in advance. If notified 14 days or less before the reservation date, the district will keep 50% of the reservation fee and the remainder will be refunded. There will be no refund given for cancellations within 24 hours of the rental. Exceptions may be made in cases of inclement weather or emergencies. Rain is not considered inclement weather.
Questions? Contact:
Alcohol is allowed in BPRD parks with the proper permits and insurance requirements. Those wishing to have and/or consume alcohol must obtain a free alcohol permit for their group.
To obtain an alcohol permit contact Rentals and Reservations at (541) 706-6149 or email FacilityRentals@bendparksandrec.org. A certificate of insurance (COI) must be provided at the time of permit request in order to complete the alcohol permit form.
If alcohol is being sold or any type of fee is being charged at an event and alcohol is being provided, Liquor Liability insurance is required. If liquor is being provided by a host free of charge or is brought to an event by a participant, Host Liquor Liability insurance is required.
Food trucks are allowed at some parks and must be approved ahead of time by Bend Park and Recreation District. Food trucks must be parked in a designated parking spot. Picnic shelter electrical outlets do not have enough power for food trucks.
These items are allowed at some parks, require a paid reservation, and must be approved ahead of time by Bend Park and Recreation District. Type and size restrictions apply. There is a $50 park impact fee.
A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information. If equipment is rented from a third-party, the vendor must have liability insurance.
Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities. Picnic shelter electrical outlets do not have enough power for large equipment, including bounce houses. You may use a generator.
There is no vehicle access into the park. Equipment must be carried from a designated parking spot.
The maximum size for an inflatable bounce house is 20’x20’. Each shelter rental is limited to one bounce house.
Slip ‘n slides are not allowed.
Please be aware that the rental is for the shelter only, and that all other park areas must be shared and available for general public use.
The maximum size for a tent or canopy is 12’x12’. Stakes over six inches are not allowed in the parks. Weighted anchors are preferred over stakes. Equipment may not be tied or tethered to trees, tables or other park amenities.
Renters are welcome to bring gas grills and place them on a hard surface for personal use. Charcoal barbecues, pellet grills/barbecues and portable fire pits are prohibited due to open flame and flammable materials used.
All parking is first-come, first-served and is not guaranteed. Capacity is limited at all parks. Vehicles cannot be driven on park land. Renters may not deny access to the public parking lots or the park.
No person shall create a noise, within district property, by use of a sound-amplifying device or otherwise, that is unnecessarily loud at a distance of 50 feet from the source except as authorized by the Executive Director or a Designee. A noise is “unnecessarily loud” if it interferes with normal spoken communication or could reasonably disturb sleep.
Booking Window: up to 18 months in advance; no less than 7 days in advance
Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate gatherings to weddings. The Hall’s lodge-like feel features exposed ceiling beams, tile floors, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.
Learn more on the Aspen Hall Rental page, or contact:
With the opening of the new Larkspur Center and limited capacity due to COVID-19, we are not accepting reservation requests for the Marcoulier Room until further notice.
Booking Window: up to 12 months in advance
The Marcoulier Room is an event space for large gatherings and is conveniently located within the Bend Senior Center. This bright and well-lit event space has abundant natural light, maple hardwood floors and high ceilings. This event space is adjacent to Larkspur Park, a multi-use park with trees, grass, walking trails, basketball court, restrooms, picnic shelter, playground and parking.
Learn more on the Marcoulier Room Rental page, or contact:
Booking Window: up to 18 months in advance; no less than 7 days in advance
The country-like setting of the Hollinshead Barn is an ideal event location just minutes from downtown Bend. The former homestead operated from 1939 to 1983 and is located in 16.5 acre Hollinshead Park. The barn is surrounded by open pastures and orchard-like groves of trees. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.
Learn more on the Hollinshead Barn Rental page, or contact:
Bend has a bustling event season and parks book up quickly. Festivals, fundraisers and races open to any and all participants are considered public events. A park must be reserved at least three months in advance and the rental season is April 15 – October 15.
Click here to see the current Community Events in Parks calendar. Note: this is for reference only and not an indicator of park availability.
Please review the Public Event Park Guidelines to learn event-specific rules and regulations. The following community parks are suitable for events and have park-specific rules and guidelines, too:
*Float-throughs will not be allowed.
Returning events skip to step #2.
The event organizer must submit a proposal no less than three months prior to the proposed event date via electronic form, by email or by mail to:
Becky Rexford, Rentals Coordinator and Katy Aceto, Rentals Assistant
Bend Park & Recreation District Office
799 SW Columbia St.
Bend, Oregon 97702
Tel: (541) 706-6120
Email: BeckyR@bendparksandrec.org and Katy@bendparksandrec.org (Include both emails in all correspondence regarding your event)
A description of the vision of your event must include:
The district will review your proposal to determine suitability of the event being held in a park. Not all proposals are approved. You will be notified regarding your approval status.
Complete the reservation form and pay fees.
Returning events with changes: submit a written description of any changes to your event plan from previous year with your completed reservation form. Changes may impact your event fees.
During this meeting you will go over your completed Event and Park Logistics Plan, discuss park-related event details, arrange for any other district services you may need, and schedule a site walk-through if needed.
A certificate of insurance is required and due no less than 30 days prior to the reservation or event. Please see the insurance requirements for more information.
Have a successful and fun event!
It is the event organizer’s responsibility to schedule the post-event meeting within two weeks following your event. This meeting is crucial if you plan on holding your event on a recurring basis. Final billing and/or refunds will be made following the post-event meeting.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Documents for Public Events in Parks:
A Run-Through is defined as any gathering or event staged off of BPRD property that needs to pass through any BPRD parks or trails (i.e. foot/walk/bike race events staged on private property).
You must submit a complete run-through request form at least 2 months prior to the event date. Please include a legible detailed route map attached with the request.
You will be notified by event staff of your submission to move forward with the request process.
Returning run through event requests with changes: Submit the reservation form and written description of any changes to your route plan from last year along with a new proposed route map, for approval.
If your route crosses on to the Old Mill District (OMD) property you must send your BPRD run-through request and route map to the OMD for prior approval. BPRD cannot accept incomplete run-through requests without OMD written approval. Contact OMD at (541) 312-0131.
Contact the City of Bend for possible city requirements, (541) 388-5505, or bendoregon.gov.
A certificate of insurance is required and is due no less than 30 days prior to the reservation. Review the insurance requirements for more information.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Athletic facility users are required to have a reservation for practicing, playing contests, conducting drills, events, tournaments, camps or other programmed activities. Reservations provide exclusive and priority use of BPRD sports fields and facilities.
Please review all athletic facility rental documents for rules and regulations of athletic facility use, scheduling prioritization, billing cancellation and refunds, fees, and other important information. It is the user’s responsibility to be familiar with the information provided in these documents and adhere to the facility rental guidelines and general park rules and regulations.
Athletic facilities are available to rent April 1 through October 31, with the tournament rental season ending Labor Day. Here are our primary sports facilities:
Athletic Tournament Requests
Athletic tournament requests may be submitted beginning November 1 and must be submitted by January 1. Requests will not be considered if they are received less than three months in advance of requested tournament dates.
Non-Tournament Rental Requests
For non-tournament facility rentals (practices, games, private rentals, etc.), the district will begin taking requests on January 1. To receive appropriate scheduling priority, these reservation requests are due at the following dates:
Once these dates have passed, facility requests are open to all users regardless of scheduling priority and will be accommodated on a first-come, first-served basis. Requests must be submitted at least seven days in advance of reservation date(s). Those received less than seven days in advance may not be accommodated.
Scheduling Prioritization and Limitations
Because the district cannot provide facility space to accommodate all requests, we have developed a prioritization process to make the best use of available space. Athletic facility space will be scheduled based on the user types below in priority order. The district will attempt to accommodate all users regardless of priority.
We will also reference the OSAA primary sports seasons as an additional criterion for prioritization among the user types listed above.
Due to a large amount of practice rental requests during the spring and fall seasons, the district will limit each team to a 90-minute practice time slot. This is consistent with what the district offers to its youth and adult sports leagues. If needed, the district may limit the number of days per week an individual team may reserve space. Exceptions may be made depending on availability.
Tournaments are limited to a maximum of two consecutive tournament days. The district will not schedule more than four tournaments per month; this includes all sport complexes.
Facility rentals are billed based on the reservation. It is the responsibility of the user to contact the district to release unused facilities before the first date of the reservation so they may be reassigned. Fee adjustments and refunds are readily granted if the district is notified seven days prior to the reservation date.
The district reserves the right to cancel or delay any event due to weather conditions. In the event of inclement weather, reservations may be rescheduled, if possible, at no additional cost. Cancellations due to inclement weather will not be refunded.
Prior to completing a reservation form, if you would like to check field availability, please contact:
Submit completed reservation request form via email to Becky or by mail to Bend Park & Recreation District, Attention: Becky Rexford, 799 SW Columbia St., Bend, OR 97702. Please allow at least two business days for district staff to contact you to determine availability and gather additional information regarding the field rental.
A refundable deposit is due at the time of your reservation. For single occurrence field rentals, full payment is also due at the time of reservation. For tournaments and recurring field reservations final billing will be done at the conclusion of the field rental. Full payment is due within 14 days of the final reservation date.
Failure to comply with billing procedures may jeopardize current and/or future field reservations. Please see the guidelines for more information regarding deposit amounts, rental rates and additional fees.
All additional services requested by the user must be finalized prior to the first date of the reservation. For tournaments and events, these additional services will be specific in the logistics plan and reviewed during the pre-event meeting. Please see the guidelines for information regarding the additional services available and associated fees.
Once the deposit is received and details of the reservation have been coordinated, you will receive a confirmation receipt as well as a field use agreement that must be signed and returned to the District.
Reservations are not confirmed until you have returned the signed field use agreement.
A certificate of insurance is required and is due no less than 30 days prior to the reservation. Please see the insurance packet for more information.
No person shall possess or consume alcoholic beverages on district property without authorization from the district. If granted, insurance is required to possess or consume alcohol on district property. The type of liability insurance required will depend on the nature of possession and consumption.
If alcohol is either being provided by a host, free of charge, or is brought to an event by a participant, an additional rider on the COI for Host Liquor Liability is required.
If alcohol is being sold or if any type of fee, including tournament and event entry fees, is being charged at an event and alcohol is being provided to participants only, a liquor license must be obtained from the Oregon Liquor Control Commission (OLCC) and an additional rider on the COI for Liquor Liability insurance is required. The OLCC license must be submitted 30 days prior to the event.
Food and beverage sales are prohibited without consent from the district. If food and beverage sales and granted to the user, it is the responsibility of the user to ensure that all vendors and concessionaires are following district rules and regulations. See Tournament Logistics Plan Guide for additional information regarding concessions and vendors.
Athletic tournaments have additional requirements above and beyond other rentals. 30 days prior to the event date, tournament organizers are required to submit a completed logistics plan and schedule a pre-event walk-through of their reserved facility or facilities.
Because the district’s permanent and portable restrooms do no accommodate large rentals, tournaments over 100 attendees (this number includes players, coaches, officials, staff and spectators) are required to provide additional portable restrooms, garbage cans and dumpsters.
For tournaments where use of the Pine Nursery plaza building has been granted, the user is responsible for the security and appropriate use of the building during their reservation. Any lost or stolen items or damages will be charged to the user.
Pre-tournament field prep requested for baseball or softball tournaments will be provided for an additional fee for the first pitch only on each field for each tournament day. This initial field preparation includes setting bases and pitching rubbers, infield grooming and chalking, and field lining. Additional field grooming throughout the tournament, including necessary equipment and supplies, must be provided by the user.
For additional tournament rental requirements, please see the Tournament Logistics Plan Guide.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Documents for Sports Field Rentals:
Looking for a place in town for a pool party, ice skating party, art party, neighborhood or business meeting? We’ll find a space for you. If you’re looking for larger event space, click here to see our rental halls.
The Art Station is a great place to hold private art parties with an instructor. Click here or call (541) 617-1317 for more information.
The Pavilion skating rink is one of the best places in town for your party! The Pavilion offers a few options for you. Click here or call (541) 389-7588 for more information.
Juniper Swim and Fitness Center
Need a party with a pool? Look no further than the Juniper Swim and Fitness Center, offering both private pool parties and open recreation swim parties. Click here or call (541) 389-7665 for more information.
Alcohol Permit Process
Alcohol Permittee Terms and Conditions
The following terms and conditions apply to alcohol permits and are printed on the official permit.
