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Hollinshead Barn

1235 NE Jones Rd, Bend, OR 97701, USA

Hollinshead Barn is located in 16.5 acre Hollinshead Park, a former homestead operated from 1939 to 1983. The barn is surrounded by open pastures, orchard like groves of trees, and an off-leash dog park. The barn has two floors of gorgeous hardwood interior. Double doors on the first floor open to exterior patios in the front and back. The second floor has high, vaulted ceilings which are great for acoustical music. The outdoor space and event lawn features a dedicated, fenced in area. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.

  • Kitchen
  • Wireless internet
  • 110 folding chairs
  • 16 banquet tables (8’ x 2.5’)
  • ADA Accessible

Up to 18 months in advance.

Weekdays & Weekends 9:00 am – 10:00 pm

First floor

  • 55, reception set-up
  • 110, chairs only

Second floor

  • 49 max, regardless of set-up (fire code)

Private Use (wedding, family reunion, birthday, memorial service)

Mon – Thurs:  $45/hr (3hr minimum)
Fri – Sun:         $450/day (flat rate)

Commercial Use (workshop, show, company picnic)

Mon – Thurs:  $55/hr (3hr minimum)
Fri – Sun:         $585/day (flat rate)

Non-Profit/Government Use (meeting, fundraiser, organized program)

Mon – Thurs:  $35/hr (3hr minimum)
Fri – Sun:         $315/day (flat rate)

Compare banquet hall rentals.

Hollinshead Barn is open for viewing, tours, and pre-event meetings, during open houses scheduled throughout the year from 12:30 pm – 3:00 pm. See below for complete list of dates.

2018 Open houses:

  • May 21
  • June 4, 11, 18
  • July 2, 9, 16
  • August 6
  • September 3,10, 17
  • October 1, 8, 15
  • November 12, 19
  • December 3, 10, 17

For questions and information about schedule changes or cancellations, please contact the Rental Facility Event Specialist.

1235 NE Jones Rd, Bend, OR 97701, USA (Directions)

The parking lot is shared by park, trail and facility users.

Contact Information

For more information on the Hollinshead Barn, please contact

Alissa Hettinga

Rental Facility Event Specialist

Tel: (541) 706-6217

Email: FacilityRentals@bendparksandrec.org

There are no available downloads for this project

FAQ’s

    What is included with my reservation?

    With a confirmed reservation, a renter has use of the facility, the surrounding deck area, and the fenced grassy area.  Hollinshead Barn is in a park and the renter cannot deny access to the public.  If you have any questions or concerns, please call the Rental Facility Event Specialist.

    With a reservation, you will have 120 folding chairs, 16 banquet tables (8 x 2 ½ feet) and cleaning supplies.

    The kitchen appliances include a standard household refrigerator with freezer, a four-burner gas oven and stove, and a small microwave oven.  A small coffee bar is located in the cabinet at the top of the west stairway. The kitchen is not equipped with coffeepots, plates, or utensil of any kind.

    There is also a large propane BBQ located on the east patio, Bend Park and Recreation District provides the propane.

    When are the rental fees and cleaning deposit due?

    $250 of the facility fee is due at time reservation; the remaining balance is due 30 days prior to the event.

    The cleaning deposit of $500 is due 30 days prior to the event. The cleaning deposit is refundable provided that the checkout list is followed, keys returned, no damage and regulations are followed.

    Does Hollinshead Barn have air conditioning?

    Yes, the building heat and A/C is controlled by timers that bring the temperature to 72 degrees.  Simply turn the timer clockwise the number of hours you will be in the building. Timers are located on the wall in the main hall to the left of the kitchen.

    When and where do I pick the facility key up?

    There is a lockbox located on the West entrance of the Barn. You will be contacted the week prior to your event with the combination.  The barn key and the elevator key are inside of the lockbox.  The barn key unlocks the gate and the BBQ.  Please pick up the key no earlier than 9 am on the day of your event, as the custodial staff will require time to complete cleaning prior to renters entering.

    What are cleaning responsibilities?

    Renters are expected to return the facility to the pre-event layout and cleanliness. The District has a clean-up checklist to assist with this process.

    Please note that absolutely no tape to be used on the wood floor to secure extension cords, tape will lift the finish off of the floor; and is very expensive to repair.

    What if I rent round tables?

    All rental items (catering, decorations, event supplies, etc.) must be out of the facility at the end of the event. Catering supplies may be left outside the building for early morning pick up by a caterer. Items must be picked up by 7:30 am.

    Hollinshead Barn is very busy with reservations, more than likely there will be an event following yours the next day. The cleaning staff will need ample time to prepare the facility for the next event.

    Can I put a tent up outside?

    Yes. Tents and canopies may be set up on the patio and/or adjacent lawn. They must be anchored by water barrels or sand bags.

    Please do not insert stakes in the ground without prior irrigation located. Please make arrangements for irrigation locations by a park and recreation employee, call the  Rental Facility Event Specialist, at (541)508-9847 one week prior to your event.

    Is a rehearsal possible before the event?

    Please contact the Rental Facility Event Specialist to discuss possibilities for rehearsal.

    Is parking limited at Hollinshead Barn?

    Parking is limited to 40 cars at Hollinshead Barn. The District encourages carpooling whenever possible.  There are two parking spaces available near the facility.  Please keep the fire lane open.

    May I have a band play at my event?

    Hollinshead Barn is the perfect venue for a live band. The band must set up inside and have all the windows and doors closed due to the surrounding neighborhood. If you have any questions, please contact the Rental Facility Event Specialist.

    Are candles allowed?

    No flame candles are allowed. Battery operated candles are approved.

Booking Window

18 months in advance

Rates & Fees

Private Use (wedding, family reunion, birthday, memorial service)

Mon-Thurs         $45/hr (3hr minimum)
Fri-Sun  $450/day (flat rate)

Commercial Use (workshop, show, company picnic)

Mon-Thurs         $55/hr (3hr minimum)
Fri-Sun                $585/day (flat rate)

Non-Profit/Government Use (meeting, fundraiser, organized program)

Mon-Thurs         $35/hr (3hr minimum)
Fri-Sun                $315/day (flat rate)

Renters are required to make a $250 down payment at time of booking the reservation. The remaining balance is due 30 days prior to the reservation date, along with a $500 security deposit. The security deposit is fully refundable as long as the renter adheres to BPRD rules & regulations and no damage has been done to the facility.

Insurance Requirements

Renters are required to provide BPRD with a Certificate of Insurance (COI) for General Liability in the amount of $2,000,000 per occurrence, naming Bend Park & Recreation District as the additionally insured.

For more information, please download Insurance Requirements

Steps to Making a Reservation

Person(s) renting Hollinshead Barn must be at least 21 years of age

  1. Check the online Rental Calendar for availability
  2. Complete the Facility Rental Request form and email it to FacilityRentals@bendparksandrec.org

general

Hollinshead Barn is located in 16.5 acre Hollinshead Park, a former homestead operated from 1939 to 1983. The barn is surrounded by open pastures, orchard like groves of trees, and an off-leash dog park. The barn has two floors of gorgeous hardwood interior. Double doors on the first floor open to exterior patios in the front and back. The second floor has high, vaulted ceilings which are great for acoustical music. The outdoor space and event lawn features a dedicated, fenced in area. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.

  • Kitchen
  • Wireless internet
  • 110 folding chairs
  • 16 banquet tables (8’ x 2.5’)
  • ADA Accessible

Up to 18 months in advance.

Weekdays & Weekends 9:00 am – 10:00 pm

First floor

  • 55, reception set-up
  • 110, chairs only

Second floor

  • 49 max, regardless of set-up (fire code)

Hollinshead Barn is open for viewing, tours, and pre-event meetings, during open houses scheduled throughout the year from 12:30 pm – 3:00 pm. See below for complete list of dates.

2018 Open houses:

  • May 21
  • June 4, 11, 18
  • July 2, 9, 16
  • August 6
  • September 3,10, 17
  • October 1, 8, 15
  • November 12, 19
  • December 3, 10, 17

For questions and information about schedule changes or cancellations, please contact the Rental Facility Event Specialist.

1235 NE Jones Rd, Bend, OR 97701, USA

The parking lot is shared by park, trail and facility users.

documents

There are no available downloads for this project

faqs

    What is included with my reservation?

    With a confirmed reservation, a renter has use of the facility, the surrounding deck area, and the fenced grassy area.  Hollinshead Barn is in a park and the renter cannot deny access to the public.  If you have any questions or concerns, please call the Rental Facility Event Specialist.

    With a reservation, you will have 120 folding chairs, 16 banquet tables (8 x 2 ½ feet) and cleaning supplies.

    The kitchen appliances include a standard household refrigerator with freezer, a four-burner gas oven and stove, and a small microwave oven.  A small coffee bar is located in the cabinet at the top of the west stairway. The kitchen is not equipped with coffeepots, plates, or utensil of any kind.

    There is also a large propane BBQ located on the east patio, Bend Park and Recreation District provides the propane.

    When are the rental fees and cleaning deposit due?

    $250 of the facility fee is due at time reservation; the remaining balance is due 30 days prior to the event.

    The cleaning deposit of $500 is due 30 days prior to the event. The cleaning deposit is refundable provided that the checkout list is followed, keys returned, no damage and regulations are followed.

    Does Hollinshead Barn have air conditioning?

    Yes, the building heat and A/C is controlled by timers that bring the temperature to 72 degrees.  Simply turn the timer clockwise the number of hours you will be in the building. Timers are located on the wall in the main hall to the left of the kitchen.

    When and where do I pick the facility key up?

    There is a lockbox located on the West entrance of the Barn. You will be contacted the week prior to your event with the combination.  The barn key and the elevator key are inside of the lockbox.  The barn key unlocks the gate and the BBQ.  Please pick up the key no earlier than 9 am on the day of your event, as the custodial staff will require time to complete cleaning prior to renters entering.

    What are cleaning responsibilities?

    Renters are expected to return the facility to the pre-event layout and cleanliness. The District has a clean-up checklist to assist with this process.

    Please note that absolutely no tape to be used on the wood floor to secure extension cords, tape will lift the finish off of the floor; and is very expensive to repair.

    What if I rent round tables?

    All rental items (catering, decorations, event supplies, etc.) must be out of the facility at the end of the event. Catering supplies may be left outside the building for early morning pick up by a caterer. Items must be picked up by 7:30 am.

    Hollinshead Barn is very busy with reservations, more than likely there will be an event following yours the next day. The cleaning staff will need ample time to prepare the facility for the next event.

    Can I put a tent up outside?

    Yes. Tents and canopies may be set up on the patio and/or adjacent lawn. They must be anchored by water barrels or sand bags.

    Please do not insert stakes in the ground without prior irrigation located. Please make arrangements for irrigation locations by a park and recreation employee, call the  Rental Facility Event Specialist, at (541)508-9847 one week prior to your event.

    Is a rehearsal possible before the event?

    Please contact the Rental Facility Event Specialist to discuss possibilities for rehearsal.

    Is parking limited at Hollinshead Barn?

    Parking is limited to 40 cars at Hollinshead Barn. The District encourages carpooling whenever possible.  There are two parking spaces available near the facility.  Please keep the fire lane open.

    May I have a band play at my event?

    Hollinshead Barn is the perfect venue for a live band. The band must set up inside and have all the windows and doors closed due to the surrounding neighborhood. If you have any questions, please contact the Rental Facility Event Specialist.

    Are candles allowed?

    No flame candles are allowed. Battery operated candles are approved.

Documents

General Rules and Regulations for Rentals:

 

contact

For more information on the Hollinshead Barn, please contact

Alissa Hettinga

Rental Facility Event Specialist

Tel: (541) 706-6217

Email: FacilityRentals@bendparksandrec.org