Class Title: Administrative Assistant 1
Class Code: ADMIN ASSIST 1
Hourly: $20.57 - $24.48 |
Monthly: $3,565.70 - $4,242.60 |
Annually: $42,788.42- $50,911.18
Benefits: Full-time | Part-time, benefited
OVERVIEW:
This classification is responsible for providing a wide variety of administrative support to provide general information and assistance for a program or division.
DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant 1 classification is distinguished from the Administrative Assistant 2 classification as the Administrative Assistant 2 requires more specialized knowledge to work across a department and performs more complex and technical tasks.
SUPERVISION RECEIVED:
Works under the general supervision of a supervisor. Carries out work independently, but work and decisions are typically reviewed prior to final execution.
SUPERVISION EXERCISED:
Supervision is not normally a responsibility of this position.
EXAMPLES OF DUTIES:
The information provided below encompasses the typical duties and capabilities linked with this classification. Duties may include, but are not limited to the following:
- Processes paperwork.
- Enters a variety of information into databases and/or computerized systems.
- Conducts research, compiles findings and generates reports.
- Develops and formats documents and forms; proofreads and edits documents; word processes a variety of documents including meeting agendas, reports, etc.; files, scans, and photocopies documents.
- Schedules and coordinates meetings.
- Attends meetings; takes and transcribes minutes.
- Operates a variety of office equipment such as copiers, computers, facsimile machines, and other related equipment.
- Maintains staff bulletin boards.
- Provides excellent internal and external customer service. Creates a positive experience for customers through professional and courteous behavior and creative problem evaluation.
- Provides training, leadership, direction and support to part-time staff.
- Acts as a Mandatory Reporter; reports incidents of child abuse/neglect.
- Performs other job related duties as assigned.
KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:
The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities.
Strong Knowledge of:
- Office administrative processes, procedures and functions, including office telephone etiquette;
- Maintaining filing systems, and computer data systems; and
- Basic arithmetic, spelling, English and grammar.
Skill and Ability to:
- Effectively communicate with others verbally and in writing, including by phone, email or in person;
- Exercise good judgment, demonstrate initiative, and make good decisions;
- Excellent interpersonal and creative problem solving;
- Organize and prioritize own work in a setting with frequent interruptions;
- Work independently while also able to work cooperatively with others;
- Proficiently operate a variety of office equipment including computer, phone system, copy machine;
- Perform work accurately with high attention to detail; and
- Create a positive, constructive, and respectful relationships with staff and the general public.
QUALIFICATIONS:
The following are minimum qualifications for this classification.
Education, Experience, and Training:
- High school diploma or equivalent; AND
- One (1) year of general office experience; OR
- Any satisfactory combination of education, experience and training.
Licenses and Certifications:
- Possession of, or ability to obtain within 30 days of hire, a valid Oregon driver’s license.
WORKING CONDITIONS:
The following are working conditions, including environmental and physical demands, required for this classification.
- Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
- Remain in a stationary position (sitting or standing) for extended periods of time, move about the office occasionally.
- Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other works accurately, loudly or quickly.
- Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
- Making substantial movements (motions) of the wrists, hands, and/or fingers.
- Ability to have clarity of vision at 20 inches or less.
- Perform work accurately with high attention to detail;
- Ability to maintain sustained concentration on computer screens; use keyboards and a variety of peripherals.
- Ability to work and maintain focus in a work environment with moderate noise (i.e., working around others making periodic phone calls or having conversations) and with frequent interruptions.
- Must be able to travel to locations in, around, or outside the greater Bend area.
- Requires crouching, bending, kneeling or reaching to perform filing activities.
STATUS:
Non-Exempt
Full-Time or Part-Time
Benefits: Full-time | Part-time, benefited
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