Class Title: Administrative Assistant 2

Class Code: ADMIN ASSIST 2

Hourly: $21.56 - $28.32 | Monthly: $3736.30 - $4908.71 | Annually: $44835.62 - $58904.47

Benefits: Full-time


This classification is responsible for providing administrative support activities of a routine to complex or technical nature for a department.


The Administrative Assistant 2 classification is distinguished from the Administrative Assistant 1 classification as the Administrative Assistant 2 classification requires more specialized knowledge to work across a department and performs more complex and technical tasks.


Receives general supervision from a manager.  Carries out work independently, but work and decisions are typically reviewed prior to final execution.


Supervision is not a responsibility of this classification; however, provides direction and training to others.


The information provided below encompasses the typical duties and capabilities linked with this classification.  Duties may include, but are not limited to the following: 

  • Receives reviews and processes a variety of paperwork in assigned area of responsibility, which may include contracts, work orders, invoices, and other documents.
  • Responsible for file management systems; files, purges, organizes, and archives.  Transitions from paper to electronic; maintains integrity of electronic file system.
  • Analyzes documents, ensures accuracy and compliance with policy; enters a variety of information in databases and/or computerized systems.
  • Performs various routine clerical duties including greeting the public, answering phones, taking and transmitting messages, scanning documents, ordering supplies; making photocopies, faxing documents, collating documents and information, and sorting and delivering mail.
  • Compiles and maintains data for budgeting and billing purposes; processes transactions; computes or verifies data.
  • Reconciles department general ledger.
  • Manages contracts; coordinates with staff and vendors; develops invoices against contracts; receives and processes payments.
  • Conducts research and composes correspondence and reports.
  • Maintains appropriate inventory levels within assigned area of responsibility.
  • Schedules and coordinates meetings and/or special events.
  • Receives and maintains budget records, invoices, and receipts.
  • Records meeting minutes; transcribes and disseminates.
  • Maintains petty cash and monitors payments.
  • Posts information to District employee website and other websites; develops and updates department or District forms.
  • Acts as a Mandatory Reporter; reports incidents of child abuse/neglect.
  • Performs other job-related duties as assigned.


The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities.

Strong Knowledge of:

  • Policies, procedures, and practices in assigned department area;
  • Office administrative processes, procedures and functions;
  • Laws, rules and regulations pertaining to accounts payable;
  • Maintaining filing systems, and computer data systems; and
  • Basic math, spelling, English and grammar.

Skill and Ability to:

  • Work independently while also able to work cooperatively with others;
  • Plan, organize, prioritize, delegate and review work in order to meet schedules;
  • Good listening, diplomacy, and analytical skills;
  • Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person;
  • Ability to navigate difficult conversations or conversations with upset people while keeping rapport;
  • Exercise good judgment, demonstrate initiative, and make good decisions;
  • Excellent interpersonal skills, and creative problem solving;
  • Computer competency in word processing, and spreadsheet applications;
  • Apply District rules and policies, work with confidential information and maintain confidentiality; and
  • Create a positive, constructive relationship with staff and the general public.


The following are minimum qualifications for this classification.

Education, Experience, and Training:

  1. High school diploma or equivalent; AND
  2. Two (2) years of experience in area of responsibility or general office experience; OR
  3. Any satisfactory combination of education, experience and training.

Licenses and Certifications

  1. Possession of, or ability to obtain within 30 days of hire, a valid Oregon driver’s license.


The following are working conditions, including environmental and physical demands, required for this classification.

  • Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
  • Remain in a stationary position (sitting or standing) for extended periods of time, move about the office occasionally.
  • Must be able to travel to locations in, around, or outside the greater Bend area.
  • Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other works accurately, loudly or quickly.
  • Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
  • Making substantial movements (motions) of the wrists, hands, and/or fingers.
  • Ability to have clarity of vision at 20 inches or less.
  • Ability to maintain sustained concentration on computer screens; use keyboards and a variety of peripherals.
  • Ability to work and maintain focus in a work environment with moderate noise (i.e., working around others making periodic phone calls or having conversations) and with frequent interruptions.
  • Ability to periodically work evenings or weekends.
  • Requires crouching, bending, kneeling or reaching to perform filing activities.




Benefits: Full-time

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