Class Title: Deputy Executive Director
Class Code: DEP EXEC DIRHourly: $69.38 - $97.79 | Monthly: $12026.60 - $16950.96 | Annually: $144319.28 - $203411.57
This classification sets the direction, administers, plans and manages the activities of and operations of the Park Service Department and Planning and Development Department including managing the planning, acquisition, development and redevelopment and maintenance of properties and facilities. Oversees District-wide planning instruments to include the development and implementation of the District’s comprehensive plan, strategic plan, and annual action plan.
Reports directly to the Executive Director. Operates entirely independently with the exception of confirming major decisions.
Direct supervision is exercised over managers including; hiring, training, evaluating and managing performance, goal development, providing discipline, responding to grievances and making termination decisions.
EXAMPLES OF DUTIES:
The information provided below encompasses the typical duties and capabilities linked with this classification. Duties may include, but are not limited to the following:
- Establishes overall priorities, develops strategic goals and objectives of the Park Services Department and Planning and Development Department; sets direction for each department and the divisions in the areas of budget, program development, staffing, implementation of cooperative agreements, and facility operations management; provides leadership to superintendent and managers to establish goals and objectives and set direction; conducts operational evaluation of problems and implements solutions for program efficiency, effectiveness and productivity.
- Coordinates the future goals and objectives for the District, helps execute strategies for long-range and short-range objectives and actions. Oversees the District’s Comprehensive Plan, Strategic Plan, and Annual Action Plan. Oversees and participates in identifying long-range goals and program delivery objectives for inclusion in the District’s comprehensive, strategic and annual action plans.
- Participates as part of the District’s Executive Team to establish overall mission and direction of the District. Confers regularly with the Executive Team and the Executive Director to keep apprised of new or changing policies, positions, requirements and special priority matters.
- Develops alternative approaches to solving and developing strategies for obtaining needed support from professionals, businesses and public groups outside the District.
- Leads the District in identifying and acquiring land, both through purchasing and donation, to meet the needs identified in the District’s Park, Recreation and Open Spaces Comprehensive Plan.
- Advances and protects the interests of the District and the citizens it serves by ensuring inclusive public and team processes, participation of citizens in decision making processes, and responding to and resolving difficult and sensitive citizen inquiries and complaints.
- Supports the Executive Director by representing the District to the public, before the media, other government agencies, organizations or entities in public meetings, speaking engagements, legal or administrative proceedings, making presentations and providing comments and testimony to elected and appointed boards, commissions, councils and the Oregon legislature.
- Provides guidance and serves as a policy advisor, in coordination with the Executive Director, to the Board of Directors and other government agencies.
- Advises the Executive Director on controversial issues and matters having departmental and District-wide impacts.
- Assumes District oversight in the absence of the Executive Director.
- Coordinates and manages complex and high profile projects involving competing interests and multiple projects including solving problems and resolving issues in difficult, complex and or contentious System Development Charges, land acquisition, land use, and construction situations.
- Seeks out and fosters partnerships with other local, state, and federal agencies and private industry regarding the planning, development, and operations of facilities, parks, trails and natural areas. Oversees the land use and permitting processes through the City of Bend and Deschutes County.
- Actively promotes and supports diversity in the workplace through staffing, promotions, training and career development. Models and respects diversity in the workplace.
- Provides a variety of information including analysis and formal presentations to the Board of Directors, Executive Director and other departments.
- Formulates and presents annual budget for the Park Services Department and Planning and Development Department; creates and manages the District-wide Capital Improvement Plan (CIP); prepares justification for budgeted items and reviews, monitors, and makes adjustments to expenditures and revenues to remain within established budgetary constraints for both operations and CIP budgets.
- Participates in recommending and formulating policies and strategies on design and development, planning, operations, budgeting, procurement, accreditation and revenue maximization.
- Performs special assignments at the request of the Executive Director. Specialty assignments are frequently of a confidential nature involving collaboration with officials of government agencies, private sector, and may necessitate research and analysis.
- Acts as a Mandatory Reporter; reports incidents of child abuse/neglect.
- Performs other job-related duties as assigned.
KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:
The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities.
Strong Knowledge of:
- Principles, development, practices, associated tools, implementation and evaluation;
- Principles and practices of strategic planning methods, land use planning, land acquisition, and park operations;
- Principles and practices of effective human resources management, training and supervision;
- Applicable laws, codes, regulations, policies and procedures for land use, development, and public meetings;
- Effective budget preparation and administration;
- Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs;
- Principles and practices of public/business administration and decision-making; and
- Principles and practices of fiscal, statistical and administrative research and report preparation.
Skill and Ability to:
- Communicate effectively and persuasively both verbally and in writing; may include public speaking;
- Understand, interpret, explain, and administer District policies, procedures, and other applicable laws and regulations;
- Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations.
- Demonstrate excellent planning, organization, problem solving, initiative, prioritization and conflict resolution skills;
- Manage a high volume of tasks at one time, including organizing and prioritizing own work and the work of others;
- Exercise independent initiative, judgment, and decision-making skills;
- Work cooperatively with others and create a positive, construction relationship with staff and the general public;
- Maintain working knowledge of computer programs, applications, and upgrades as well as operating common office equipment.
- Formulate goals, objectives and programs to address the needs of the Department and the District;
- Plan, organize, direct, and motivate others to accomplish overall goals and objectives;
- Analyze problems, identify alternative solutions; project consequences of proposed actions and implement recommendations in support of goals; and
- Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
The following are minimum qualifications for this classification.
Education, Experience, and Training:
- Bachelor’s degree in urban planning, park resource planning, landscape architecture or a related field, Master’s degree preferred; AND
- Ten (10) years of experience in business administration, management and progressive leadership in areas such as park development and facility planning, land use planning, natural resources and grounds maintenance and operations, preferably in a public-sector environment; AND
- Three (3) years of supervisory experience; OR
- Any satisfactory combination of education, experience and training.
Licenses and Certifications:
- Possession of, or ability to obtain within 30 days of hire, a valid Oregon driver’s license.
- Certified Parks and Recreation Executive preferred.
The following are working conditions, including environmental and physical demands, required for this classification.
- Work is performed in an office setting and is primarily indoors with occasional exposure to indoor and outdoor environmental conditions.
- Work is performed during the day, evening and some weekend hours; requires attendance at after hour meetings.
- Remain in a stationary position (sitting or standing) for extended periods of time, move about the office occasionally.
- Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
- Daily precise control of fingers and hand movements while operating computer keyboard, telephone, and standard office equipment.
- Ability to work and maintain focus in a work environment with moderate noise (i.e., working around others making periodic phone calls or having conversations) and with frequent interruptions.
- Understand, remember, communicate and apply complex oral and/or written instructions and factual information.
- Requires crouching, bending, kneeling, grasping, sitting, and reaching.
- Must be able to travel to locations in, around, or outside the greater Bend area, including travel to District sites.
- Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
- Making substantial movements (motions) of the wrists, hands, and/or fingers.
- Ability to have clarity of vision at 20 inches or less.
- Ability to maintain sustained concentration on computer screens; use keyboards and a variety of peripherals.
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