Human Resources Assistant

Class Title: Human Resources Assistant

Class Code: HR AST

Hourly: $24.29 - $32.12 | Monthly: $4210.44 - $5568.41 | Annually: $50525.34 - $66821

Benefits: Full-time

OVERVIEW:

This classification is responsible for processing and overseeing the maintenance of data and records information related to one or more functional areas with Human Resources, including database, new hire onboarding, employee compensation, and employee records.

DISTINGUISHING CHARACTERISTICS:

The Human Resources Assistant classification is distinguished from the Human Resources Specialist classification as the Human Resources Specialist is managing Human Resources programs and has a higher level of complexity in dealing with employee relations issues, administration of leaves, and facilitating training programs.

SUPERVISION RECEIVED:

Receives general direction and supervision from the Human Resource Manager.  Follows standard processes and procedures without supervision but confirms changes to standard practices and significant decisions in advance.

SUPERVISION EXERCISED:

Supervision is not a responsibility of this classification.

EXAMPLES OF DUTIES:

The information provided below encompasses the typical duties and capabilities linked with this classification.  Duties may include, but are not limited to the following: 

• Responsible for daily data entry of personnel related records; coordinates compensation related records with Payroll Specialist.  Reviews, analyzes and ensures timely and accurate personnel record entry; advises managers and supervisors in appropriate personnel record processing.
• Conducts pre-employment background checks and driving histories on all hires and re-hires, approves acceptable records and makes recommendations on unacceptable records; coordinates drug testing; shares results with hiring supervisors.  Informs candidates of the appeal process in the event of rescinding a job offer due to background or drug test results.
• Meets with new hires and re-hires for post-hire paperwork; for I-9 verifications reviews and ensures proper documents are submitted and processes through E-Verify; submits hiring information to Child Support Services. Tracks employees’ attendance of New Employee Orientation and follows-up with supervisors.
• Sets up new hires, re-hires, additional jobs and benefits and deletes employees in the electronic time clock reporting system; conducts basic trouble shooting for supervisors in the use of the reporting system.
• Develops a variety of employee related reports. Tracks and monitors when employees complete orientation period and annual performance evaluations/merit increases; notifies supervisors of upcoming completion dates.
• Oversees the personnel filing systems including filing, purging, archiving, and organizing.
• Prepares and delivers training on personnel records.
• Backs-up the Human Resources Specialist when needed.
• Acts as a Mandatory Reporter; reports incidents of child abuse/neglect.
• Performs other job-related duties as assigned.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities.

Strong Knowledge of:

• Government administrative processes, procedures and functions;
• Federal, state, and local laws, rules and regulations pertaining to Human Resources;
• Principles of Human Resources;
• Maintaining filing systems, and computer data systems;
• Basic math, spelling, English and grammar; and
• District personnel policies and procedures.

Skill and Ability to:

• Work independently while also able to work cooperatively with others;
• Plan, organize, prioritize, delegate and review work in order to meet schedules;
• Good listening, diplomacy, and analytical skills;
• Effectively communicate with others verbally and in writing, including by phone, e-mail or in person;
• Exercise good judgment, demonstrate initiative, and make good decisions;
• Excellent interpersonal, and creative problem solving;
• Perform work accurately with high attention to detail;
• Computer competency in word processing, presentation, and spreadsheet applications; Data reporting, queries, database management.
• Apply District rules and policies, labor laws, and human resource practices and principles to compensation related records;
• Work with confidential information and maintain confidentiality; and
• Create and maintain positive, constructive and respectful relationships with staff and the general public.

QUALIFICATIONS:

The following are minimum qualifications for this classification.

Education, Experience, and Training:

1. Associate’s Degree or equivalent 2 years of college coursework; AND
2. Two (2) years of human resources experience, including data entry and database management; OR
3. Any satisfactory combination of education, experience and training.

WORKING CONDITIONS:

The following are working conditions, including environmental and physical demands, required for this classification.

• Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
• Remain in a stationary position (sitting or standing for extended periods of time, move about the office occasionally.
• Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important instructions must be conveyed to other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
• Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Ability to periodically work evenings.
• Ability to have clarity of vision at 20 inches or less.
• Ability to maintain sustained concentration on computer screens; use keyboards and a variety of peripherals.
• Ability to work and maintain focus in a work environment with moderate noise (i.e., working around others making periodic phone calls or having conversations).
• Requires crouching, bending, kneeling or reaching to perform filing activities.

STATUS:

Non-exempt

Full-time

Benefits: Full-time

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