Human Resources Specialist

Class Title: Human Resources Specialist

Class Code: HR SPEC

Hourly: $31.22 - $42.15 | Monthly: $5412.26 - $7306.85 | Annually: $64947.22 - $87682.28

Benefits: Full-time

OVERVIEW:

This classification is responsible for providing multiple human resources services and support to the district and for managing the recruitment program, conducting onboarding process, and administering employment laws, managing benefits program, and managing the training program.

DISTINGUISHING CHARACTERISTICS:

The Human Resources Specialist classification is distinguished from the Human Resources Assistant classification as the Human Resources Specialist is managing Human Resources programs and has a higher level of complexity in dealing with employee relations issues, administration of leaves, and facilitating training programs.

SUPERVISION RECEIVED:

Receives general direction and supervision from the Human Resource Manager.  Follows standard processes and procedures without supervision but confirms changes to standard practices and significant decisions in advance.

SUPERVISION EXERCISED:

Supervision is not normally a responsibility of this classification; however, may provide training and direction to staff.

EXAMPLES OF DUTIES:

The information provided below encompasses the typical duties and capabilities linked with this classification.  Duties may include, but are not limited to the following: 

• Manages the District’s recruitment program: recommends recruiting strategy; writes job announcements and advertising; conducts outreach; responds to applicants; screens applicants; ensures veterans and other special requirements are met; refers applicants; responsible for final closure of the recruitment and official record filing.
• Evaluates the effectiveness of the Recruiting program and modifies as necessary to increase success and ensure compliance with federal, state, and local labor laws. Monitors and updates recruiting programs and policies to ensure they meet current business needs and regulations.
• Provides advice and counsel to managers, supervisors and staff in recruitment and labor laws.
• Conducts New Employee Orientation; updates Employee Playbook; coordinates the updating of New Employee Orientation video.
• Meets with employees regarding leaves; tracks and maintains federal and state medical leave requests, leave balances, and physician’s release. Researches and determines eligibility for each request.  Assists employees in the hardship leave request process and number of eligible hours.
• Prepares and delivers internal human resource training programs related to recruitment, leaves, and labor laws.
• Develops reports and composes documentation for Human Resource Manager and upon request from department directors.
• Researches and composes correspondence, reviews and analyzes documents and prepares background materials to appropriately respond to inquiries.
• Backs-up and supports Human Resource Manager.
  Backs-up and supports the Human Resource Assistant; by entering personnel data, setting up and deleting electronic time record system, conducting background checks for contingent job offers and re-hires; and meeting with employees on post-hire paperwork.
• Acts as a Mandatory Reporter; reports incidents of child abuse/neglect.
• Performs other job-related duties as assigned.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities.

Strong Knowledge of:

• Government administrative processes, procedures and functions;
• Federal, state, and local laws, rules and regulations pertaining to Human Resources, specifically employment laws and leave administration, and keeping current with new best practices;
• Maintaining filing systems, and computer data systems;
• Basic math, spelling, English and grammar; and
• District policies and procedures.

Skill and Ability to:

• Conducts HR related research, including employment laws and best practices;
• Writes reports and supporting documents;
• Manages projects;
• Works independently while also able to work cooperatively with others;
• Demonstrates excellent communication and time-management skills;
• Organizes and prioritizes own work in a setting with frequent and rapid priority and assignment changes and additions coming from multiple sources in a fast-paced environment;
• Utilizes active listening skills with colleagues and business partners to mitigate conflict and improve operational efficiency;
• Communicates effectively and persuasively and gains compliance in both verbal and written form;
• Exercises good judgment, demonstrates initiative, and makes good decisions;
• Excellent interpersonal and creative problem solving;
• Computer competency in word processing, presentation and spreadsheet applications;
• Applies district rules and policies, employment laws, and human resource practices and principles to difficult and often complex situations;
• Ability to have difficult conversations with employees and keep rapport;
• Treats confidential information gained through employment with the district with sensitivity and tact; and
• Creates a positive, constructive relationship with staff and the general public.

QUALIFICATIONS:

The following are minimum qualifications for this classification.

Education, Experience, and Training:

1. Associate’s degree or equivalent 2 years of college coursework; AND
2. Three (3) years of Human Resources experience; OR
3. Any satisfactory combination of education, experience and training.

Licenses and Certifications:

1. Possession of, or ability to obtain within 30 days of hire, a valid Oregon driver’s license.
2. Possession of PHR or SHRM-CP preferred.

WORKING CONDITIONS:

The following are working conditions, including environmental and physical demands, required for this classification.

• Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
• Remain in a stationary position (sitting or standing for extended periods of time, move about the office occasionally.
• Ability to travel periodically to District sites and may visit sites that traverse uneven terrain.
• Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed t other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
• Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Ability to periodically work evenings.
• Ability to have clarity of vision at 20 inches or less.
• Ability to maintain sustained concentration on computer screens; use keyboards and variety of peripherals.
• Ability to work and maintain focus in a work environment with moderate noise (i.e., working around others making periodic phone calls or having conversation).
• Requires crouching, bending, kneeling or reaching to perform filing activities.

STATUS:

Non-Exempt

Full-Time or Part Time

Benefits: Full-time

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