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Aspen Hall

18920 NW Shevlin Park Rd, Bend, OR 97701, USA

Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate to weddings. The Hall’s lodge-like feel features exposed ceiling beams, tile floors, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.

  • Commercial-grade kitchen
  • Outdoor seating
  • 25 banquet tables (8’ x 2.5’)
  • 150 black folding chairs
  • Large wood-burning fireplace
  • Fishing pond (kids only)

Up to 18 months in advance.

Weekdays & Weekends 9:00 am – 11:00 pm

150 guests, reception style set-up

Private Use (wedding, family reunion, birthday, memorial service)

Mon-Thurs       $75/hr (3hr minimum)
Fri-Sun            $1050/day (flat rate)

Commercial Use (workshop, show, company picnic)

Mon-Thurs       $85/hr (3hr minimum)
Fri-Sun            $1365/day (flat rate)

Non-Profit/Government Use (meeting, fundraiser, organized program)

Mon-Thurs       $65/hr (3hr minimum)
Fri-Sun            $735/day (flat rate)

Compare banquet hall rentals.

Aspen Hall is open for viewing, tours, and pre-event meetings, during open houses scheduled throughout the year from 9 am – 12 pm. See below for complete list of dates.

2018 Open Houses

  • April 2, 9
  • May 21
  • June 4, 11
  • July 2, 9, 16
  • August 6, 20
  • September 3, 10, 17
  • October 1, 8, 15
  • November 5, 12, 19
  • December 3, 10, 17

For questions and information about schedule changes or cancellations, please contact the Rental Facility Event Specialist.

18920 NW Shevlin Park Rd, Bend, OR 97701, USA (Directions)

There are 64 public parking spaces at Aspen Hall shared by Shevlin Park trail users. Shuttles and carpools are recommended due to limited parking.

Contact Information

For more information on the Aspen Hall, please contact

Alissa Hettinga

Rental Facility Event Specialist

Tel: (541) 706-6217

Email: FacilityRentals@bendparksandrec.org

There are no available downloads for this project

FAQ’s

    What is included in a reservation of Aspen Hall?

    A renter has use of the facility and the surrounding deck area. Aspen Hall is in a park and the renter cannot deny access to the public to the park. A renter has access to the area surrounding the hall, pond and bridge. The pond is seasonally open to the public for fishing.

    A renter also has use of 150 folding chairs, 25 banquet tables (8x 2 1/2 feet) and cleaning supplies.

    The kitchen appliances include an electric commercial double oven, six stop top burners, one 24″ x 24″ grill top, double sinks with stainless steel counter, two 30″ x 8′ counter table on casters, one 30″ x 6′ counter table on casters, a large refrigerator, a standard freezer, ice machine and a small microwave oven. The kitchen is not equipped with any coffee pots, plates or any utensils.

    A large propane BBQ grill is located just outside the kitchen. Bend Park & Recreation District provides the propane.

    Is it air conditioned?

    Yes, this is available at the facility.

    May I have amplified music?

    Outside music is allowed during a ceremony. Music for a reception is limited to inside the building.

    May I use the fireplace?

    Yes, firewood is available for use. Please bring paper, kindling and matches to start a fire. Please make sure the damper is open. The handle is located in the middle of the fireplace. Pull the handle toward you to open the damper.

    Please note, when starting a fire, the kitchen fan must be turned off. If the fan is kept on, it will cause a back draft and smoke will fill the facility. Once the fire is burning hot, the kitchen fan can be turned back on.

    When and where do I pick up the key?

    The key is located in a lockbox near the entry. This is a contractor box with a four-digit code. Please contact the Rental Facility Event Specialist for more information.

    What are cleaning responsibilities?

    Renters are expected to return the facility to the pre-event layout and cleanliness. The District has a clean-up checklist to assist with this process.

    What if I rent items?

    All rental items (catering, decorations, event supplies, etc.) must be removed from the facility at the end of the event. Catering supplies may be left outside the building for early morning pick up by a caterer. Items must be picked up by 7:30 a.m.

    Aspen Hall is very busy with reservations. More than likely there will be an event the following day and cleaning staff need time to prepare the facility for the next event.

    Can I put a tent up outside?

    Yes, tents and canopies may be set up on the patio and/or adjacent lawn. They must be anchored by water barrels or sand bags.

    Please DO NOT insert stakes in the ground without prior irrigation located. Please make arrangements for irrigation locate by a park and recreation employee, call the Rental Facility Event Specialist, at (541)508-9847 one week prior to your event.

    Is a rehearsal possible before the event?

    Please contact the Rental Facility Event Specialist to discuss possibilities for rehearsal.

    May I use the skate shack for a dressing room?

    The skate shack is used for storage of maintenance equipment. It is not available for use.

    Are candles allowed?

    No flame candles are allowed. Battery operated candles are approved.

    Is overnight parking allowed?

    No overnight parking is allowed unless approved by BPRD staff.

Booking Window

18 months in advance

Rates & Fees

Private Use (wedding, family reunion, birthday, memorial service)

Mon-Thurs       $75/hr (3hr minimum)
Fri-Sun            $1050/day (flat rate)

Commercial Use (workshop, show, company picnic)

Mon-Thurs       $85/hr (3hr minimum)
Fri-Sun            $1365/day (flat rate)

Non-Profit/Government Use (meeting, fundraiser, organized program)

Mon-Thurs       $65/hr (3hr minimum)
Fri-Sun            $735/day (flat rate)

Renters are required to make a $250 down payment at time of booking a reservation. The remaining balance is due 30 days prior to the reservation date, along with a $500 security deposit. The security deposit is fully refundable as long as the renter adheres to BPRD rules & regulations and no damage has been done to the facility.

Insurance Requirements

Renters are required to provide BPRD with a Certificate of Insurance (COI) for General Liability in the amount of $2,000,000 per occurrence, naming Bend Park & Recreation District as the additionally insured.

For more information, please download Insurance Requirements

Steps to Making a Reservation

Person(s) renting Hollinshead Barn must be at least 21 years of age

  1. Check the online Rental Calendar for availability
  2. Complete the Facility Rental Request form and email it to FacilityRentals@bendparksandrec.org

general

In this quiet, serene setting, you won’t believe you’re only four miles from downtown Bend. Aspen Hall’s idyllic setting and spacious grounds are a wonderful venue for events from meetings to weddings. The hall has a lodge-like feel with tiled floors, exposed beams, large wood burning fireplace and wood framed windows.

Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate to weddings. The Hall’s lodge-like feel features exposed ceiling beams, tile floors, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.

  • Commercial-grade kitchen
  • Outdoor seating
  • 25 banquet tables (8’ x 2.5’)
  • 150 black folding chairs
  • Large wood-burning fireplace
  • Fishing pond (kids only)

Up to 18 months in advance.

Weekdays & Weekends 9:00 am – 11:00 pm

150 guests, reception style set-up

Aspen Hall is open for viewing, tours, and pre-event meetings, during open houses scheduled throughout the year from 9 am – 12 pm. See below for complete list of dates.

2018 Open Houses

  • April 2, 9
  • May 21
  • June 4, 11
  • July 2, 9, 16
  • August 6, 20
  • September 3, 10, 17
  • October 1, 8, 15
  • November 5, 12, 19
  • December 3, 10, 17

For questions and information about schedule changes or cancellations, please contact the Rental Facility Event Specialist.

18920 NW Shevlin Park Rd, Bend, OR 97701, USA

There are 64 public parking spaces at Aspen Hall shared by Shevlin Park trail users. Shuttles and carpools are recommended due to limited parking.

documents

There are no available downloads for this project

faqs

    What is included in a reservation of Aspen Hall?

    A renter has use of the facility and the surrounding deck area. Aspen Hall is in a park and the renter cannot deny access to the public to the park. A renter has access to the area surrounding the hall, pond and bridge. The pond is seasonally open to the public for fishing.

    A renter also has use of 150 folding chairs, 25 banquet tables (8x 2 1/2 feet) and cleaning supplies.

    The kitchen appliances include an electric commercial double oven, six stop top burners, one 24″ x 24″ grill top, double sinks with stainless steel counter, two 30″ x 8′ counter table on casters, one 30″ x 6′ counter table on casters, a large refrigerator, a standard freezer, ice machine and a small microwave oven. The kitchen is not equipped with any coffee pots, plates or any utensils.

    A large propane BBQ grill is located just outside the kitchen. Bend Park & Recreation District provides the propane.

    Is it air conditioned?

    Yes, this is available at the facility.

    May I have amplified music?

    Outside music is allowed during a ceremony. Music for a reception is limited to inside the building.

    May I use the fireplace?

    Yes, firewood is available for use. Please bring paper, kindling and matches to start a fire. Please make sure the damper is open. The handle is located in the middle of the fireplace. Pull the handle toward you to open the damper.

    Please note, when starting a fire, the kitchen fan must be turned off. If the fan is kept on, it will cause a back draft and smoke will fill the facility. Once the fire is burning hot, the kitchen fan can be turned back on.

    When and where do I pick up the key?

    The key is located in a lockbox near the entry. This is a contractor box with a four-digit code. Please contact the Rental Facility Event Specialist for more information.

    What are cleaning responsibilities?

    Renters are expected to return the facility to the pre-event layout and cleanliness. The District has a clean-up checklist to assist with this process.

    What if I rent items?

    All rental items (catering, decorations, event supplies, etc.) must be removed from the facility at the end of the event. Catering supplies may be left outside the building for early morning pick up by a caterer. Items must be picked up by 7:30 a.m.

    Aspen Hall is very busy with reservations. More than likely there will be an event the following day and cleaning staff need time to prepare the facility for the next event.

    Can I put a tent up outside?

    Yes, tents and canopies may be set up on the patio and/or adjacent lawn. They must be anchored by water barrels or sand bags.

    Please DO NOT insert stakes in the ground without prior irrigation located. Please make arrangements for irrigation locate by a park and recreation employee, call the Rental Facility Event Specialist, at (541)508-9847 one week prior to your event.

    Is a rehearsal possible before the event?

    Please contact the Rental Facility Event Specialist to discuss possibilities for rehearsal.

    May I use the skate shack for a dressing room?

    The skate shack is used for storage of maintenance equipment. It is not available for use.

    Are candles allowed?

    No flame candles are allowed. Battery operated candles are approved.

    Is overnight parking allowed?

    No overnight parking is allowed unless approved by BPRD staff.

Documents

General Rules and Regulations for Rentals:

 

contact

For more information on the Aspen Hall, please contact

Alissa Hettinga

Rental Facility Event Specialist

Tel: (541) 706-6217

Email: FacilityRentals@bendparksandrec.org