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Aspen Hall

18920 NW Shevlin Park Rd, Bend, OR 97701, USA

Aspen Hall is located in Shevlin Park. The Hall’s idyllic setting and spacious grounds serve as a wonderful venue for events, from weddings to corporate meetings. The Hall’s lodge-like feel features exposed ceiling beams, tile floors, wood framed windows, and a large wood burning fireplace. The spacious kitchen makes it easy to handle food preparation and cooking of large meals. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond. In this quiet, serene location, you won’t believe you’re only four miles from downtown Bend.

Features

  • 150 black folding chairs
  • 25 folding banquet tables (8’ x 2.5’)
  • Large kitchen
  • Stone fireplace for non-summer months (October 1-April 30)
  • Fishing pond (17 and under)

Learn more. Download the Aspen Hall Rental Packet.

Person(s) renting Aspen Hall must be at least 21 years of age

  1. Check the online Rental Calendar for availability
  2. Complete the Facility Rental Request form and email it to FacilityRentals@bendparksandrec.org

Reservations can be made up to 18 months in advance

150 guests, reception style set-up

Mon-Thu
4hrs
Mon-Thu
8hrs
Mon-Thu
9-14hrs
Fri-Sun
14hrs
Private $320 $640 $960 $1,120
Wedding $720* $1,080* $1,260*
Commercial $400 $800 $1,200 $1,400
Non-Profit $160 $320 $560 $735

Aspen Hall is available for 2019 tours from 9am-12pm during the open houses scheduled below:

  •  (2018) December 3, 10, 17
  • January 7, 14
  • February 4, 11
  • March 4, 18
  • April 1, 8
  • May 6
  • June 3, 17
  • July 1, 15, 29
  • August 12, 26
  • September 9, 23
  • October 7, 21
  • November 4, 25
  • December 16

18920 NW Shevlin Park Rd, Bend, OR 97701, USA (Directions)

Contact Information

For more information, please contact

Alissa Hettinga

Rental Facility Event Specialist

Email: FacilityRentals@bendparksandrec.org

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FAQ’s

    How do I schedule a tour of Aspen Hall?

    Aspen Hall is open for viewing, tours, and pre-event meetings during open houses throughout the year from 9 am – 12 pm. See the overview tab for full list of dates.

    Because Aspen Hall is reserved for many types of events, often 7-days a week, it can be difficult to accommodate tours outside of the scheduled open houses. For more information on tour availability, please contact the Rental Facility Event Specialist.

    How do I make a reservation?

    Review the how to rent tab.

    What is included in my reservation?

    Renters have exclusive use of Aspen Hall and the adjacent patio area during the scheduled rental time. Because Aspen Hall is in a public park, the renter cannot deny access to patrons using park trails or Shevlin Pond. However, people are generally respectful of events in progress.

    Renters have use of 150 black folding chairs, 25 banquet tables (8’ x 2.5’), commercial grade kitchen, and cleaning supplies.

    A large propane BBQ grill is located just outside the kitchen and may be rented for an additional $50. BPRD provides the propane. Please contact the Rental Facility Event Specialist 14 days prior to your event to add the BBQ to your reservation.

    Renters are responsible for set-up, takedown, and clean-up of their reservation. There is no A/V equipment, bridal suite, coffee pots, plates or utensils.

    For more detailed information on what is included in the reservation, please download Aspen Hall Info Packet on the documents tab.

    Is a rehearsal possible before the event?

    Rehearsal time can be scheduled for an additional cost, pending availability of the facility. Please contact the Rental Facility Event Specialist to discuss possibilities for rehearsal.

    Where do I purchase insurance for my event?

    Insurance can be purchased from a number of special event insurance vendors, or sometimes it can be added onto an existing personal/commercial policy. Please download Insurance + Alcohol Requirements for more information.

    Can I serve alcohol at my event?

    Alcohol may be served and requires the following:

    • A certificate of $2 million general liability insurance per occurrence that covers liquor liability
    • Adherence to OLCC and City of Bend regulations
    • Selling alcohol requires an OLCC liquor license and approval from BPRD

    Please download the Insurance + Alcohol Requirements for more information.

    Is there a bridal suite at Aspen Hall?

    At this time, there is no bridal suite at Aspen Hall. Renters are welcome to park a motorhome/trailer in the parking area adjacent to the facility if they wish to get ready on-site, with prior approval from BPRD.

    Does Aspen Hall have audio/visual (A/V) equipment?

    No. Aspen Hall does not have A/V equipment, but there are plenty of power outlets throughout the facility.

    Am I required to use preferred vendors?

    No. Renters may use the vendor of their choice. BPRD does not have a preferred vendors list, but a list of area vendors familiar with Aspen Hall is available upon request. Please contact the Rental Facility Event Specialist.

    How early can I get into Aspen Hall for my reservation?

    You have access to the building only during your scheduled reservation time. Early entry is not permitted. BPRD custodians need ample time to clean the facility in preparation for your event. Please be respectful of our staff and adhere to your scheduled reservation time.

    Aspen Hall can be reserved between the hours of 9:00 am – 11:00 pm. Your reservation start and end time should account for time needed to set-up and clean-up the facility. Renters may only enter Aspen Hall before 9am if they have also reserved the previous day.

    Can I play amplified sound or music during my event?

    Amplified sound/music may be played inside the building only, with exception to amplified sound/music used for a limited duration during an outdoor wedding ceremony. Amplified sound/music is not permitted outdoors out of respect for wildlife, park users, and neighboring residents.

    Music may be restricted should it conflict with other park or area reservations or building use. Should BPRD or Bend Patrol Service have to respond to noise complaints involving event, a fee may be charged to renter.

    Can I use the fireplace?

    Yes, renters may use the fireplace during non-summer months (October-May) with prior approval from BPRD. Firewood is available for use, but renters must bring their own paper, kindling and matches to start a fire.

    Can I put a tent up outside?

    Tents and canopies may be set up on the patio and/or adjacent lawn. They must be anchored by water barrels or sand bags. The use of stakes in the ground is prohibited.

    How much do I need to clean-up after my event?

    Renters are responsible for returning Aspen Hall to pre-event condition and cleanliness. Cleaning supplies needed are provided by BPRD and kept in the mens restroom closet at Aspen Hall. Please download the Facility Cleaning Requirements for more information.

    Please practice the “leave no trace” principles the same as you would in our parks and on our trails.

    Can I leave items overnight?

    Yes and No. All personal items must be removed from the facility at the end of the event. You may not leave any items inside the facility, unless you have also reserved the following day.

    Rented items (catering dishes, décor, furniture, etc.) needed to be picked up by a vendor may be placed outside of the facility and left overnight, but must be removed from the premises by 7:00 am the following morning.

    Items left overnight without prior approval from BPRD may result in withholding the security deposit.

    Is there parking at Aspen Hall?

    Parking for Aspen Hall is shared by Shevlin park, trail and facility users. Renters may not deny access to the public parking lots or the park. The remaining space near the facility is a loading zone and fire/emergency zone and must not be used for event parking. Vehicles must not be driven on park land without a special permit. Event Parking is limited to 64 spaces, please encourage guests to carpool, or find other modes of transportation. Please respect appropriate handicapped parking spots and designated fire lane.

    Is there a designated smoking area at Aspen Hall?

    No. BPRD parks and facilities are smoke-free. The use of tobacco or other drugs is prohibited.

    Are candles allowed at Aspen Hall?

    No. Candles or flame producing devices are not allowed on the property, with the exception of Sterno fuel containers when used to heat catering dishes and only when the table or countertop is protected from heat or flame. The use of battery operated candles is encouraged.

    Are sparklers/fireworks allowed at Aspen Hall?

    No. Possessing, discharging or using any kind of firework or other pyrotechnic device at Aspen Hall, Shevlin Park, or on any other BPRD property is strictly prohibited.

    Know your surroundings. Whether accidental or intentional, people start wildfires every year in Central Oregon, costing hundreds of thousands of dollars to suppress and endangering lives and our natural resources.

    How do I get my security deposit back?

    The security deposit is refunded on the condition that the Facility Cleaning Requirements have been met and no damage has been done to the facility. BPRD will review the post-event custodial report and determine the need to refund or withhold all or part of the $500 security deposit within seven (7) days of the event.

    Refunds may take one to two billing cycles to post to the renters account.

Steps to Making a Reservation

Person(s) renting Aspen Hall must be at least 21 years of age

  1. Check the online Rental Calendar for availability (reservations can be made 18 months in advance)
  2. Complete the Facility Rental Request form and email it to FacilityRentals@bendparksandrec.org

Rates & Fees

Mon-Thu
4hrs
Mon-Thu
8hrs
Mon-Thu
9-14hrs
Fri-Sun
14hrs
Private $320 $640 $960 $1,120
Wedding $720* $1,080* $1,260*
Commercial $400 $800 $1,200 $1,400
Non-Profit $160 $320 $560 $735

Renters are required to make a $250 down payment at time of booking a reservation. The remaining balance is due 30 days prior to the reservation date, along with a $500 security deposit. The security deposit is fully refundable as long as the renter adheres to BPRD rules & regulations and no damage has been done to the facility.

*$250 down payment is non-refundable for wedding related reservations.

Insurance Requirements

Renters are required to provide BPRD with a Certificate of Insurance (COI) for General Liability in the amount of $2,000,000 per occurrence, naming Bend Park & Recreation District as the additionally insured.