Administrative Analyst

Class Title: Administrative Analyst

Class Code: ADMIN ANALYST

Hourly: $31.22 - $42.15 | Monthly: $5412.26 - $7306.85 | Annually: $64947.22 - $87682.28

Benefits: Full-time | Part-time, benefited

OVERVIEW:

This classification is responsible for performing a variety of professional, technical, analytical and administrative functions in the support of the District and departmental operations and services.  Duties assigned to this classification emphasize research and data collection, analysis and interpretation to support decision making and measure effectiveness of services.  The classification also drafts policies, creates reports, and conducts special studies and projects in addition to providing responsible and complex administrative support to District management.

SUPERVISION RECEIVED:

Works under the general supervision of a department manager.  Follows standard processes and procedures without supervision but confirms changes to standard practices and significant decisions in advance.

SUPERVISION EXERCISED:

Supervision is not normally a responsibility of this classification; however, provides direction and guidance to staff.  Assigns work to others.

EXAMPLES OF DUTIES:

The information provided below encompasses the typical duties and capabilities linked with this classification.  Duties may include, but are not limited to the following:

• Works closely with departmental managers and/or directors and staff to identify goals, objectives and business needs for analysis, and develops and implements effective systems and processes to achieve desired goals and outcomes.
• Collects, analyzes and interprets internal and external data to support decision making.
• Formulates and communicates findings and recommendations based on research and analytical information.
• Analyzes business or operating procedures to design and develop the most efficient methods of accomplishing work.
• Develops and produces key indicators and performance tools that help measure and communicate the effectiveness of programs, services and processes.
• Develops and maintains departmental data and information structure and ensures the accuracy and reliability of information.
• Consults with department director and managers in recommending and writing policies.
• Provides training, consultation, and technical assistance in areas of expertise and assigned areas of responsibility.
• Coordinates and conducts special studies and projects; facilitates agreement with project participants regarding assignments and ensures completion of work within agreed upon timelines.
• Researches, reviews and interprets policies, statutes and rules and recommend how they are addressed through District policies and practices.
• Prepares and potentially presents complex reports and recommendations both in writing format and through staff and public presentation.
• Provides administrative support to department manager and/or director including preparing agenda and meeting materials, records minutes, develops and writes reports, drafts correspondence, prepares spreadsheets and presentation materials for staff and public, and manages calendar and scheduling of meetings and events.
• Acts as a Mandatory Reporter; reports incidents of child abuse/neglect.
• Performs other duties as assigned

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities.

Strong Knowledge of:

• Principles and practices of public administration, including program/business analysis;
• Analytics and working with numbers/data as well as keeping current with new computer programs, applications, and upgrades;
• Principles of organization management, processes, and design;
• Principles and practices of statistical analysis and data collection;
• Public meeting laws; and
• English language including spelling, grammar and composition.

Skill and Ability to:

• Compute, analyze and interpret information and numerical data for purposes of analyzing and reporting on data;
• Use logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems based on analysis and applying mathematics;
• Evaluate and develop improvements in operations, policies, procedures and methods;
• Demonstrate initiative, flexibility and adaptability including pro-actively identifying and addressing issues and making recommendation;
• Understand and apply compliance laws regarding public meetings;
• Strong listening, analytical and critical thinking skills, creative problem solving and conflict resolution skills;
• Operate office equipment including computers;
• Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person, including public speaking;
• Consistently deliver quality, timely, accurate and useful work products;
• Conduct and evaluate surveys and special studies;
• Work independently, use good judgment and initiative; and
• Establish and maintain effective, cooperative and respectful working relationships with all contacts.

QUALIFICATIONS:

The following are minimum qualifications for this classification.

Education, Experience, and Training:

1. Associate’s degree or equivalent two years of college coursework; AND
2. Three (3) years of related experience which includes independent research; performing financial, program and business analysis, and formulating policies and recommendations; OR
3. Any satisfactory combination of education experience and training.

Licenses and Certifications:

1. Possession of, or obtain within 30 days of hire, a valid Oregon driver’s license.

WORKING CONDITIONS:

The following are working conditions, including environmental and physical demands, required for this classification. 

• Remain in a stationary position (sitting or standing) for extended periods of time, move about the office occasionally.
• Must be able to travel to locations in, around, or outside the greater Bend area, including travel to District sites and community meetings.
• Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
• Ability to periodically visit project development sites and traverse uneven terrain, such as parks and trails.
• Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
• Making substantial movements (motions) of the wrists, hands and/or fingers.
• Ability to maintain sustained concentration on computer screens; use keyboards and a variety of peripherals.
• Ability to work and maintain focus in a work environment with moderate noise (i.e., working around others making periodic phone calls or having conversations) and with frequent interruptions.
• Requires crouching, bending, kneeling or reaching to perform filing activities.
• Ability to periodically attend evening meetings and weekend events.

STATUS:

Non-Exempt

Full-Time or Part-Time

Benefits: Full-time | Part-time, benefited

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