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Shevlin Park – Aspen Meadow Picnic Shelter

18920 Northwest Shevlin Park Road, Bend, OR, United States

This natural area offers a tranquil setting for field trips, receptions and picnics. Located close to the lower parking lot and 1st footbridge in Shevlin Park adjacent to Tumalo Creek and to the Shevlin Park Trails.

  • Fixed 4 rectangle picnic tables inside the shelter and 4 rectangle picnic tables outside the shelter
  • Adjacent to pit toilet
  • Potable water spigot, no electricity available
  • Sorry, no food trucks allowed in park or parking lot.

5 am to 10 pm

Seated capacity – 50 people,  total capacity 75

In-District Fees:

Full payment must be made at the time of reservation. You can pay in-person or over the phone.


Type of Rental Groups of 0 - 30 Groups of 31 - 60 Groups of 61 - 100 Groups of 101 - 300*
No deposit $100 deposit $250 deposit $500 deposit
No Insurance No Insurance Insurance required Insurance required
Non-Profit $65.00 $80.00 $110.00 $200.00
Private $90.00 $130.00 $175.00 $300.00
Commercial $115.00 $165.00 $220.00 $400.00

*Groups over 100 are only allowed at Pine Nursery, Big Sky and Skyline Picnic Shelters.


Out-of-District Fees:

Non-residents will be charged a 20% out-of-district fee in addition to the in-district fee (above) to rent facilities.

18920 Northwest Shevlin Park Road, Bend, OR, United States (Directions)

  • Parking for 60 vehicles
  • ADA accessibility is limited – Adjacent to parking lot

 

Contact Information

For more information, please contact

Rentals and Reservations

Tel: (541) 706-6149

Email: facilityrentals@bendparksandrec.org

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Reserving a Facility, Picnic Shelter or uncovered Picnic Area.

Picnic shelters are the ideal space for small outdoor gatherings like family or company picnics. These rentals are for private, exclusive use of the shelter. While the surrounding park and amenities are available to use, you must share these spaces with the general public. Shelter rentals are for invited guests only. If you’re interested in an event for the public to attend, see the Public Events page.

Picnic shelters reservations are available year-round, seven days a week. Summer reservations fill up fast, so book as soon as you can! Reservations can be made up to 12 months in advance. Shelters are offered as-is, rain-or-shine. See the map above to see where each rentable shelter is located. Small groups under 30 people may use any park on a first-come, first-served basis. If you’d like a guaranteed spot, you must reserve a shelter through the district. Planned events with more than 30 people must reserve a picnic shelter.

The district does not provide clean up or preparation for shelter rentals and requires renters to leave the facility in good condition or pay the cost of cleaning and repairs.

Are you a business renting a park? Learn about businesses in parks guidelines.

The reservation window for each rental is as follows:

  • Picnic Shelters and Picnic Areas: up to 12 months in advance. Riverbend Park picnic shelter is no more than 3 months in advance.
  • Aspen Hall: up to 18 months in advance.
  • Hollinshead Barn: up to 18 months in advance.
  • Marcoulier Event Room: up to 12 months in advance.
  • Riverbend Community Room: up to 3 months in advance.
  • The Pavilion: up to 12 months in advance.

Insurance

Insurance will be required if the rental meets any of the following criteria:

  • Commercial/business in nature
  • Over 60 people attending
  • Alcohol is served or sold (additional Alcohol Permit is also required)
  • Has a food truck or bounce house
  • Bend Park and Recreation District deems it necessary

When required, a certificate of insurance is due no less than 30 days prior to the reservation or event. Please see the insurance packet for more information.

A damage/cleaning deposit must be paid for a shelter rental with 31 or more attendees. The deposit amount depends on the group size. Both deposit and rental fee must be paid to reserve the shelter. The deposit will be returned after the rental if left in good condition. Any garbage must be emptied in garbage cans or removed from the premises. All decorations must be removed and discarded by the end of the reservation time.

Refunds/Cancellations

A full refund will be given if notified 15 days or more in advance. If notified 14 days or less before the reservation date, the district will keep 50% of the reservation fee and the remainder will be refunded. There will be no refund given for cancellations within 24 hours of the rental. Exceptions may be made in cases of inclement weather or emergencies. Rain is not considered inclement weather.

How to Reserve

PLEASE NOTE: Requests are NOT confirmed reservations. You will be contacted after making your request. Reservations are ONLY considered confirmed when a deposit or fee is paid.

Check availability by clicking on the Availability Calendar for the site you select. Select your date on the calendar and sign in or create a BPRD account to fill out a request form. Be sure to provide as much information as possible. Requests are NOT confirmed reservations.

If you don’t know exactly which park or date you’d like, contact Facility Rentals staff below to get started.

Questions? Contact:

Rentals and Reservations

Email

For more information, please contact

Rentals and Reservations

Tel: (541) 706-6149

Email: facilityrentals@bendparksandrec.org