Complete the Athletic Use Request Form. Please allow at least three business days for district staff to contact you to determine availability and gather additional information regarding the request.
If you would like to check field availability before completing a request form, please check the calendars above or contact:
Fees charged for the rental of a sports facility consider the administrative cost of reserving the space as well as the impact and any direct services required or requested to support the rental. A 20% fee increase is charged to out-of-district renters.
Rentals with more than 100 attendees, alcohol, and large play amenities may require a deposit, a certificate of insurance and a logistics plan.
Tournament and short-term field use require full payment at the time of booking. Recurring field renters will be invoiced monthly.
For specific fees, please see the Athletic Facility Rental Fees.
A certificate of insurance (COI) that meets the Commercial and Multi-Day Insurance Requirements is required for tournaments and recurring field use and is due no less than 30 days before the reservation.
Single-day field reservations do not require a COI unless there are more than 100 attendees, alcohol and large play amenities. In that case, a COI that meets the Basic Insurance Requirements is due no less than 30 days before the reservation.
Alcohol Consumption and Sales
No person shall possess or consume alcoholic beverages on BPRD property without authorization from the district. If granted, insurance is required to possess or consume alcohol on BPRD property. The type of liability insurance required will depend on the nature of possession and consumption.
- If alcohol is either provided by the event organizer, free of charge or brought to an event by an attendee, an additional rider on the COI for Host Liquor Liability is required.
- If alcohol is being sold or if any type of fee, including race and event entry fees, is being charged at an event and alcohol is being provided to attendees only, a liquor license must be obtained from the Oregon Liquor Control Commission (OLCC) and an additional rider on the COI for Liquor Liability is required. BPRD also requires the area to be fenced in.
Additional Requirements for Large Rentals and Tournaments
Athletic tournaments have additional requirements above and beyond other rentals. Tournament organizers must submit a completed logistics plan and schedule a pre-event meeting with BPRD staff no less than 30 days before the event date. Additional services cannot be guaranteed or accommodated if the logistics plan is submitted less than 30 days before the tournament.
Please see the Tournament Logistics Plan & Guidelines for additional tournament rental requirements.