Bend Park & Recreation District has several options of facility rentals, from parks to large indoor spaces. Our rentals offer space for both private and public events.
Whether you have a specific date in mind and know exactly what you want your event to look like, or you’re just starting to think about possibilities, we are here to help.
Whether you’re hosting a birthday party, meeting, wedding or public event, you can find the right space for a reasonable price among the dozens of outdoor and indoor facilities available for a rental throughout the Bend Park and Recreation District. We are here to help you throughout the process. Read below to see which type of facility rental could be perfect for your event.
Aspen Hall: up to 18 months in advance; no less then 7 days in advance
Hollinshead Barn: up to 18 months in advance; no less than 7 days in advance
Larkspur Community Center Event Room: up to 3 months in advance; no less than 7 days in advance. We are accepting reservation requests on a limited basis.
Athletic Fields Tournaments: up to 12 months in advance; no less than 3 months in advance. The 2025 tournament season is full. We are not accepting any new tournament requests at this time.
Perfect for small get-togethers. Renters have exclusive use of the picnic shelter. The adjacent park, field, playground, restrooms and other features in the park are open to the public and therefore cannot be reserved. Select the ‘all locations’ tab to view rentable park shelters. Don’t see the park you’re looking for on that list? It’s a park that is usable on a first-come, first-served basis.
Want to host an event that is open to the public? We might have the perfect park for you. Events can range from themed festivals, to start/finish lines for walks and runs, to concerts. If you want to host a sports tournament and need playing fields or courts, check out Sports Fields and Courts.
Run and walk-throughs are public events that pass through a park or use BPRD trails but don’t need any staged space in a park. Please note: BPRD trails can be used for events, but are not reservable and are also open to the public. A Rental Request Form is required for all Pass-Through Events.
BPRD has many fields for baseball, softball, soccer, lacrosse, flag football, rugby, ultimate frisbee, etc. Whether it’s a tournament, organized practice or a family reunion softball game, BPRD has the ideal field for you. Reservations provide exclusive and priority use of district athletic fields and facilities.
Booking Window: up to 18 months in advance; no less than 7 days in advance
Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate gatherings to weddings. The Hall’s lodge-like feel features exposed ceiling beams, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.
The large, spacious kitchen makes it easy to handle food preparation and limited cooking of large meals.
There is also a large, paver patio with a few picnic tables overlooking the pond, a grassy lawn and pathways.
Fireplace can be used November to March. Firewood is located outside the hall. Renters will need to bring kindling, matches and paper.
Booking Window: up to 18 months in advance; no less than 7 days in advance
The country-like setting of the Hollinshead Barn is an ideal event location just minutes from downtown Bend. The former homestead operated from 1939 to 1983 and is located in 16.5 acre Hollinshead Park. The barn is surrounded by open pastures and orchard-like groves of trees. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.
The renovated barn has gorgeous hardwood interior.
The first floor includes a small kitchen, restrooms, coat closet, telephone and elevator access.
French doors open to exterior patios in the front and back.
The outdoor space and event lawn is a dedicated, fenced in area and gives you privacy for your guests and event.
The second floor has high, vaulted ceilings, which are great for acoustical music.
There is a sink with a small counter area and handicap elevator access.
The Larkspur Community Center Event Room is an event space for large gatherings and is conveniently located within the Larkspur Community Center, home of the Bend Senior Center. This bright and well-lit event space has abundant natural light, maple hardwood floors and high ceilings. This event space is adjacent to Larkspur Park, a multi-use park with trees, grass, walking trails, basketball court, restrooms, picnic shelter, playground and parking. Patio doors lead to a landscaped patio and natural area make this a functional and attractive location for receptions, dances and events.
The Larkspur Community Center has several small classroom/meeting rooms to accommodate smaller events and meetings. Room reservations include chairs, tables and televisions that can be connected to for presentations.
Due to facility programming and parking limitations, rentals are not available before 12pm Monday-Friday.
Need a flexible meeting space with the ability for attendees to flow easily from indoor to outdoor spaces? The Riverbend Community Room is located at the Bend Park & Recreation District Office. Facility rental includes: the community room, restroom access and exterior plaza area. Room rental does not include use of Riverbend Park unless reserved separately.
Vaulted ceilings, carpeted floors.
Counter and sink for food presentation and clean-up; however, there are no kitchen facilities.
Full-length windows and doors on the south wall open out onto an inviting plaza.
Facility is available Monday, Tuesday, Thursday and Friday, 8am-5pm. Not available May 1 – Labor Day
Bend has a bustling event season and parks book up quickly. Festivals, fundraisers and races open to any and all participants are considered public events. A park must be reserved at least three months in advance and the rental season is April 15 – October 15.
Public events are limited to a maximum of two consecutive event days, including setup and cleanup.
Please review the Park Rental Logistics Plan and Guidelines to learn event-specific rules and regulations. The following community parks are suitable for events and have park-specific rules and guidelines, too:
Step 1 | Submit a New Event Request Form (for NEW events only)
Returning events, skip to Step 2
For new events, the event organizer must complete and submit a Park Rental Request Form / Solicitud de Reserva de Parques. Events must be secured at least three months in advance, so be sure to leave ample time to submit the request.
District staff will review your proposal to determine suitability of the event being held in a park. Not all proposals are approved. You will be notified regarding your approval status within three business days.
Step 2 | Submit a Park Rental Request
Submit a completed Park Rental Request Form / Solicitud de Reserva de Parques no less than three months prior to the proposed event date. Please allow at least three business days for district staff to contact you to determine availability and gather additional information regarding the event rental.
If your event is scheduled in Riverbend Park you will need approval from the Old Mill District.
Step 3 | Fees and Rental Agreement
The event organizer will receive a confirmation receipt as well as a rental agreement that must be signed and returned to the district. Full payment due date is dependent on group size. Please reference the Park Rental Fees / Solicitud de Reserva de Parques for more information on event fees and additional charges.
Step 4 | Schedule and Attend Pre-Event Logistics Meeting
Event organizers must attend a pre-event meeting no less than 4-6 weeks before the event date. This meeting will cover the logistics plan, arrange for other district services and schedule a site walk-through if needed.
All events must submit a logistics plan at least four days before the scheduled pre-event meeting, using the Park Rental Logistics Plan and Guidelines, via email to:
Event organizers are required to schedule the post-event meeting with district staff within two weeks of the event date. This meeting is crucial if you plan on holding your event on an annual basis. Final billing and/or refunds will be processed following the post-event meeting.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Tournaments, Athletic Events and Sports Facility Rentals
Athletic facility users must have a reservation for practicing, playing contests, conducting drills, events, tournaments, camps or other programmed activities. Reservations provide exclusive and priority use.
Informal gatherings such as unscheduled pick-up games or family get-togethers do not require a reservation.
General Information
Please review all rental documents for rules and regulations of athletic facility use, scheduling prioritization, billing and fees, cancelation and refunds, and other important information. The renter is responsible for being familiar with the information provided in these documents and adhering to the guidelines and general park rules and regulations.
Athletic facilities are available to rent from April 1 through October 31. Here are our primary sports facilities:
The 2025 tournament season is full. We are not accepting any new tournament requests at this time.
Submit up to 12 months and no less than 3 months in advance. Tournaments are limited to two consecutive tournament days, including setup and cleanup.
Non-Tournament Requests (i.e., practices, league games, or short-term rentals)
To receive appropriate scheduling priority, requests are due on the following dates:
February 1 for use April 1 – June 14
May 1 for use June 15 – August 14
August 1 for use August 14 – October 31
After the deadlines, requests are processed on a first-come, first-served basis. Requests must be submitted at least seven days before the first date of the reservation and may not be accommodated if received less than seven days in advance.
Scheduling Prioritization
Facilities will be scheduled based on the user types below in order of priority, as BPRD cannot provide facility space to accommodate all sports organizations. When possible, BPRD will attempt to accommodate all users regardless of priority. As a result, we will consider all requests and schedule time based on priority order that best uses available space.
Bend Park and Recreation District youth and adult programs
Bend-La Pine School District youth programs
Local, non-profit 501(c)(3) sports organizations
Private and commercial use
We also reference the OSAA primary sports seasons as an additional criterion for prioritization among the user types listed above.
Cancelation and Refund Policy
Rentals are billed based on the reservation. It is the renter’s responsibility to notify BPRD of any unused facilities before the rental. Recurring field users must notify the district of unused space no less than seven days before the rental date; otherwise, the user will be charged for use.
Short-term and tournament refund policy: Full refund is given up to 30 days before the reservation date.
BPRD reserves the right to cancel or delay any rental due to weather conditions. In the event of inclement weather, reservations may be rescheduled, if possible, at no additional cost. Cancelations due to inclement weather will not be refunded.
If you would like to check field availability before completing a request form, please check the calendars above or contact:
Use this contact form to send an
Fees
Fees charged for the rental of a sports facility consider the administrative cost of reserving the space as well as the impact and any direct services required or requested to support the rental. A 20% fee increase is charged to out-of-district renters.
Rentals with more than 100 attendees, alcohol, and large play amenities may require a deposit, a certificate of insurance and a logistics plan.
Recurring field renters will be invoiced monthly. Tournament and short-term rentals payment process is outlined below:
Up to 100 attendees: Payment is due when booking
101 to 500 attendees: Payment is due no less than 90 days before the reservation date.
500 or more attendees: $250 non-refundable application fee due at time of booking (applied toward the final amount owed). The rest of the payment is due no less than 90 days before the reservation date.
No person shall possess or consume alcoholic beverages on BPRD property without authorization from the district. If granted, insurance is required to possess or consume alcohol on BPRD property. The type of liability insurance required will depend on the nature of possession and consumption.
If alcohol is either provided by the event organizer, free of charge or brought to an event by an attendee, an additional rider on the COI for Host Liquor Liability is required.
If alcohol is being sold or if any type of fee, including race and event entry fees, is being charged at an event and alcohol is being provided to attendees only, a liquor license must be obtained from the Oregon Liquor Control Commission (OLCC) and an additional rider on the COI for Liquor Liability is required. BPRD also requires the area to be fenced in.
Additional Requirements for Large Rentals and Tournaments
Athletic tournaments have additional requirements above and beyond other rentals. Tournament organizers must submit a completed logistics plan and site map, and schedule a pre-event meeting with BPRD staff no less than 30 days before the event date. Additional services cannot be guaranteed or accommodated if the logistics plan is submitted less than 30 days before the tournament.
A Pass-Through is defined as any gathering or event staged off of BPRD property that needs to pass through any BPRD parks or trails (i.e. foot/walk/bike race events staged on private property).
Paid reservations take priority over a pass-through request.
Not all parks/trails are available or suitable for a pass-through.
Routes may utilize the west side of the Deschutes River Trail – South Canyon Reach connecting to the Haul Road Trail turn-off; however, pass-throughs are limited from using the trail on the east side of the river due to safety concerns.
An impact fee may be charged based on size, trail use and staging.
Please allow at least three business days for BPRD staff to contact you to determine availability and approval.
Step 2 | Contact Old Mill District, City of Bend
You will need approval from the Old Mill District (OMD) if your route passes through their property. Please visit the OMD Special Event webpage for more information.
If your route crosses onto city streets and/or sidewalks, you may need to obtain a permit from the City of Bend. Please visit the City of Bend Special Event webpage for more information.
Step 3 | Return Rental Agreement
The event is confirmed when the BPRD Rental Agreement is signed and returned.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Looking for a place in town for a pool party, ice skating party, art party, neighborhood or business meeting? We’ll find a space for you. If you’re looking for a larger event space, click here to see our rental halls.
The Art Station at Harmon Park Clay Studio is a great place to hold private art parties with an instructor. Click here or call (541) 706-6114 for more information.
The Pavilion skating rink is one of the best places in town for your party! The Pavilion offers a few options for you. Click here or call (541) 389-7588 for more information.
Need a party with a pool? Look no further than the Juniper and Larkspur, offering private pool parties and open recreation swim parties. Click here or call (541) 388-1133 for more information.
Once the permit is approved, a copy will be sent to the permit holder and accompanying information will be sent to the BPRD Park Stewards. The permit holder must keep a copy of the permit on-site while at the park.
Alcohol Permittee Terms and Conditions
The following terms and conditions apply to all alcohol permits.
Permittee must be 21 years of age or older.
If there are more than 30 attendees a park rental is required.
Alcohol permits do not imply a park reservation or exclusive use of a park or area within a park.
Permittee agrees to indemnify and hold Bend Park and Recreation District (BPRD) harmless from any liability or loss of any kind connected with the permit holder’s use of this permit.
The permit is only valid for the identified date and time.
Permittee must abide by all State, City, and BPRD laws, rules, regulations, and codes. Failure to do so may result in forfeiture of this permit and/or for future permits for up to one year.
BPRD staff or law enforcement officers may revoke this permit at any time for any reason deemed necessary.
Glass containers are not permitted.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Park shelters are the ideal space for small outdoor gatherings like family or company parties. These rentals are for exclusive use of the shelter; to guarantee use, a reservation must be made. All rentable park shelters include tables and either permanent or portable restrooms. While the surrounding park and amenities are available to use, these spaces must be shared with the general public. Park shelter reservations are available year-round, seven days a week. Reservations can be made up to 6 months in advance.
Small groups, under 30 people, may use any park on a first-come, first-served basis. Planned events with more than 30 people must reserve a park shelter. Groups over 100 people are encouraged to rent a sports field. A shelter or designated picnic area may not be reserved for consecutive and/or recurring use (such as every Monday/Wednesday/Friday).
Shelters are offered as-is, rain-or-shine. Renters are required to leave the facility in good condition or pay the cost of cleaning and repairs. The renter is responsible for collecting and removing all garbage generated by the event. Please bring extra garbage bags. All renters receive a reservation card prior to their reservation date. It is the responsibility of the renter to place the reservation card at the shelter as early as 7:00 am on the day of their reservation to alert the general public of their rental.
If you’re interested in hosting an event for the public to attend, see the public event rentals page.
Once the request form has been reviewed, BPRD will contact the primary contact via email with pricing and availability. Please allow 3 – 5 business days for BPRD to review the request form. All requests are responded to in the order they are received.
Once the reservation is confirmed, payment and a signed rental agreement is due at time of booking.
NOTE: Requests are NOT confirmed reservations. You will be contacted after submitting your request. Reservations are considered confirmed when a deposit and/or fee is paid.
Shelter Rental Fees
Full payment must be made at the time of reservation. You can pay in-person, over the phone or on your BPRD account.
Deposits will be used to cover expenses incurred beyond pre-paid rental fees. The deposit will be returned after the rental if left in good condition. Any garbage not contained in existing garbage cans must be removed from the premises. All decorations must be removed and discarded by the end of the reservation time. Deposits are required for the following rental sizes:
500 attendees or less: $0
501 to 2,000 attendees: $500
2,001 ore more attendees $1,000
Refunds/Cancellations
500 attendees or less
Full refund granted if canceled before 30 days of the event.
501 or more attendees
Full refund granted, minus booking deposit*, if canceled before 90 days of the event.
*Park rentals with more than 500 attendees require a non-refundable $250 booking deposit
Groups with less than 30 people that do not rent a park shelter must obtain an alcohol permit from the district. For information on how obtain a free alcohol permit, please visit the Alcohol Permit web page.
If alcohol is being sold or any type of fee is being charged at an event and alcohol is being provided, Liquor Liability insurance is required. If liquor is being provided by a host free of charge or is brought to an event by a participant, Host Liquor Liability insurance is required.
Inflatables and Other Large Play Equipment
These items are allowed mid-April – mid-October to align with the irrigation system, at specific parks, require a paid reservation, and must be approved ahead of time by Bend Park and Recreation District. Type and size restrictions apply. There is a $35 park impact fee.
A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the Rental Insurance Requirements / Requisitos de Cobertura Seguros Para Reservas for more information. If equipment is rented from a third party, the vendor must have liability insurance.
Equipment must be secured with weights and may not be tied or tethered to trees, tables or other park amenities. Use of stakes is prohibited. Park shelter electrical outlets do not have enough power for large equipment, including bounce houses. You may use a generator.
There is no vehicle access into the park. Equipment must be carried from a designated parking spot.
Slip ‘n slides and similar items are not permitted in the parks.
Canopies and Tents
The maximum size for a tent or canopy is 12’x12’. Any tent or canopy larger than 12’x12′ may require a logistics plan and site map. Stakes over six inches are not allowed in the parks. Equipment may not be tied or tethered to trees, tables or other park amenities.
Food Trucks
Food trucks are allowed at specific parks, require a paid reservation, and must be approved ahead of time by Bend Park and Recreation District.
District staff will provide a pre-approved site map for the location of the food truck. Food truck vendors must only serve attendees of the rental party.
Food trucks must be self-powered. Park shelter electrical outlets do not have enough power for large equipment. Grey water must be disposed of off district property.
It is the renter’s responsibility to ensure the food truck follows all district rules and guidelines.
Additional fees may apply depending on event details.
Non-motorized food carts that can be hand-carted to a park shelter are permitted at all shelter reservations.
Barbecues
Renters are welcome to bring gas grills and place them on a hard surface for personal use.
Charcoal, smoker and pellet grills are prohibited. Portable propane camp stoves and gas barbeques are permitted to the extent that they are operated in a safe manner.
Open flame fires, candles and propane fire pits are prohibited.
Parking
All parking is first-come, first-served and is not guaranteed. Renters may not deny access to the public parking lots or the park. Motorized vehicles are prohibited from entering the park and/or turf area without prior approval from the district.
Amplified Sound and Noise
No person shall create a noise, within district property, by use of a sound-amplifying device or otherwise, that is unnecessarily loud at a distance of 50 feet from the source except as authorized by the Executive Director or a Designee. A noise is “unnecessarily loud” if it interferes with normal spoken communication or could reasonably disturb sleep.
Slip n' Slides
Slip n’ slides and similar items are not permitted in the parks.
about rentals
Park and Facility Rentals
Whether you’re hosting a birthday party, meeting, wedding or public event, you can find the right space for a reasonable price among the dozens of outdoor and indoor facilities available for a rental throughout the Bend Park and Recreation District. We are here to help you throughout the process. Read below to see which type of facility rental could be perfect for your event.
Aspen Hall: up to 18 months in advance; no less then 7 days in advance
Hollinshead Barn: up to 18 months in advance; no less than 7 days in advance
Larkspur Community Center Event Room: up to 3 months in advance; no less than 7 days in advance. We are accepting reservation requests on a limited basis.
Athletic Fields Tournaments: up to 12 months in advance; no less than 3 months in advance. The 2025 tournament season is full. We are not accepting any new tournament requests at this time.
Perfect for small get-togethers. Renters have exclusive use of the picnic shelter. The adjacent park, field, playground, restrooms and other features in the park are open to the public and therefore cannot be reserved. Select the ‘all locations’ tab to view rentable park shelters. Don’t see the park you’re looking for on that list? It’s a park that is usable on a first-come, first-served basis.
Want to host an event that is open to the public? We might have the perfect park for you. Events can range from themed festivals, to start/finish lines for walks and runs, to concerts. If you want to host a sports tournament and need playing fields or courts, check out Sports Fields and Courts.
Run and walk-throughs are public events that pass through a park or use BPRD trails but don’t need any staged space in a park. Please note: BPRD trails can be used for events, but are not reservable and are also open to the public. A Rental Request Form is required for all Pass-Through Events.
BPRD has many fields for baseball, softball, soccer, lacrosse, flag football, rugby, ultimate frisbee, etc. Whether it’s a tournament, organized practice or a family reunion softball game, BPRD has the ideal field for you. Reservations provide exclusive and priority use of district athletic fields and facilities.
Park shelters are the ideal space for small outdoor gatherings like family or company parties. These rentals are for exclusive use of the shelter; to guarantee use, a reservation must be made. All rentable park shelters include tables and either permanent or portable restrooms. While the surrounding park and amenities are available to use, these spaces must be shared with the general public. Park shelter reservations are available year-round, seven days a week. Reservations can be made up to 6 months in advance.
Small groups, under 30 people, may use any park on a first-come, first-served basis. Planned events with more than 30 people must reserve a park shelter. Groups over 100 people are encouraged to rent a sports field. A shelter or designated picnic area may not be reserved for consecutive and/or recurring use (such as every Monday/Wednesday/Friday).
Shelters are offered as-is, rain-or-shine. Renters are required to leave the facility in good condition or pay the cost of cleaning and repairs. The renter is responsible for collecting and removing all garbage generated by the event. Please bring extra garbage bags. All renters receive a reservation card prior to their reservation date. It is the responsibility of the renter to place the reservation card at the shelter as early as 7:00 am on the day of their reservation to alert the general public of their rental.
If you’re interested in hosting an event for the public to attend, see the public event rentals page.
Once the request form has been reviewed, BPRD will contact the primary contact via email with pricing and availability. Please allow 3 – 5 business days for BPRD to review the request form. All requests are responded to in the order they are received.
Once the reservation is confirmed, payment and a signed rental agreement is due at time of booking.
NOTE: Requests are NOT confirmed reservations. You will be contacted after submitting your request. Reservations are considered confirmed when a deposit and/or fee is paid.
Shelter Rental Fees
Full payment must be made at the time of reservation. You can pay in-person, over the phone or on your BPRD account.
Deposits will be used to cover expenses incurred beyond pre-paid rental fees. The deposit will be returned after the rental if left in good condition. Any garbage not contained in existing garbage cans must be removed from the premises. All decorations must be removed and discarded by the end of the reservation time. Deposits are required for the following rental sizes:
500 attendees or less: $0
501 to 2,000 attendees: $500
2,001 ore more attendees $1,000
Refunds/Cancellations
500 attendees or less
Full refund granted if canceled before 30 days of the event.
501 or more attendees
Full refund granted, minus booking deposit*, if canceled before 90 days of the event.
*Park rentals with more than 500 attendees require a non-refundable $250 booking deposit
Groups with less than 30 people that do not rent a park shelter must obtain an alcohol permit from the district. For information on how obtain a free alcohol permit, please visit the Alcohol Permit web page.
If alcohol is being sold or any type of fee is being charged at an event and alcohol is being provided, Liquor Liability insurance is required. If liquor is being provided by a host free of charge or is brought to an event by a participant, Host Liquor Liability insurance is required.
Inflatables and Other Large Play Equipment
These items are allowed mid-April – mid-October to align with the irrigation system, at specific parks, require a paid reservation, and must be approved ahead of time by Bend Park and Recreation District. Type and size restrictions apply. There is a $35 park impact fee.
A certificate of insurance is required and is due no less than 30 days prior to the reservation or event. Please see the Rental Insurance Requirements / Requisitos de Cobertura Seguros Para Reservas for more information. If equipment is rented from a third party, the vendor must have liability insurance.
Equipment must be secured with weights and may not be tied or tethered to trees, tables or other park amenities. Use of stakes is prohibited. Park shelter electrical outlets do not have enough power for large equipment, including bounce houses. You may use a generator.
There is no vehicle access into the park. Equipment must be carried from a designated parking spot.
Slip ‘n slides and similar items are not permitted in the parks.
Canopies and Tents
The maximum size for a tent or canopy is 12’x12’. Any tent or canopy larger than 12’x12′ may require a logistics plan and site map. Stakes over six inches are not allowed in the parks. Equipment may not be tied or tethered to trees, tables or other park amenities.
Food Trucks
Food trucks are allowed at specific parks, require a paid reservation, and must be approved ahead of time by Bend Park and Recreation District.
District staff will provide a pre-approved site map for the location of the food truck. Food truck vendors must only serve attendees of the rental party.
Food trucks must be self-powered. Park shelter electrical outlets do not have enough power for large equipment. Grey water must be disposed of off district property.
It is the renter’s responsibility to ensure the food truck follows all district rules and guidelines.
Additional fees may apply depending on event details.
Non-motorized food carts that can be hand-carted to a park shelter are permitted at all shelter reservations.
Barbecues
Renters are welcome to bring gas grills and place them on a hard surface for personal use.
Charcoal, smoker and pellet grills are prohibited. Portable propane camp stoves and gas barbeques are permitted to the extent that they are operated in a safe manner.
Open flame fires, candles and propane fire pits are prohibited.
Parking
All parking is first-come, first-served and is not guaranteed. Renters may not deny access to the public parking lots or the park. Motorized vehicles are prohibited from entering the park and/or turf area without prior approval from the district.
Amplified Sound and Noise
No person shall create a noise, within district property, by use of a sound-amplifying device or otherwise, that is unnecessarily loud at a distance of 50 feet from the source except as authorized by the Executive Director or a Designee. A noise is “unnecessarily loud” if it interferes with normal spoken communication or could reasonably disturb sleep.
Slip n' Slides
Slip n’ slides and similar items are not permitted in the parks.
Booking Window: up to 18 months in advance; no less than 7 days in advance
Aspen Hall is located in Shevlin Park, just minutes west of downtown Bend. The idyllic setting and spacious grounds serve as a wonderful venue for events, from corporate gatherings to weddings. The Hall’s lodge-like feel features exposed ceiling beams, wood framed windows, and a large wood burning fireplace. Doors open out onto a beautiful patio, towering pines, grassy lawns, and Shevlin Pond.
The large, spacious kitchen makes it easy to handle food preparation and limited cooking of large meals.
There is also a large, paver patio with a few picnic tables overlooking the pond, a grassy lawn and pathways.
Fireplace can be used November to March. Firewood is located outside the hall. Renters will need to bring kindling, matches and paper.
Booking Window: up to 18 months in advance; no less than 7 days in advance
The country-like setting of the Hollinshead Barn is an ideal event location just minutes from downtown Bend. The former homestead operated from 1939 to 1983 and is located in 16.5 acre Hollinshead Park. The barn is surrounded by open pastures and orchard-like groves of trees. It is a great setting for meetings, corporate retreats, family gatherings and small weddings.
The renovated barn has gorgeous hardwood interior.
The first floor includes a small kitchen, restrooms, coat closet, telephone and elevator access.
French doors open to exterior patios in the front and back.
The outdoor space and event lawn is a dedicated, fenced in area and gives you privacy for your guests and event.
The second floor has high, vaulted ceilings, which are great for acoustical music.
There is a sink with a small counter area and handicap elevator access.
The Larkspur Community Center Event Room is an event space for large gatherings and is conveniently located within the Larkspur Community Center, home of the Bend Senior Center. This bright and well-lit event space has abundant natural light, maple hardwood floors and high ceilings. This event space is adjacent to Larkspur Park, a multi-use park with trees, grass, walking trails, basketball court, restrooms, picnic shelter, playground and parking. Patio doors lead to a landscaped patio and natural area make this a functional and attractive location for receptions, dances and events.
The Larkspur Community Center has several small classroom/meeting rooms to accommodate smaller events and meetings. Room reservations include chairs, tables and televisions that can be connected to for presentations.
Due to facility programming and parking limitations, rentals are not available before 12pm Monday-Friday.
Need a flexible meeting space with the ability for attendees to flow easily from indoor to outdoor spaces? The Riverbend Community Room is located at the Bend Park & Recreation District Office. Facility rental includes: the community room, restroom access and exterior plaza area. Room rental does not include use of Riverbend Park unless reserved separately.
Vaulted ceilings, carpeted floors.
Counter and sink for food presentation and clean-up; however, there are no kitchen facilities.
Full-length windows and doors on the south wall open out onto an inviting plaza.
Facility is available Monday, Tuesday, Thursday and Friday, 8am-5pm. Not available May 1 – Labor Day
Bend has a bustling event season and parks book up quickly. Festivals, fundraisers and races open to any and all participants are considered public events. A park must be reserved at least three months in advance and the rental season is April 15 – October 15.
Public events are limited to a maximum of two consecutive event days, including setup and cleanup.
Please review the Park Rental Logistics Plan and Guidelines to learn event-specific rules and regulations. The following community parks are suitable for events and have park-specific rules and guidelines, too:
Step 1 | Submit a New Event Request Form (for NEW events only)
Returning events, skip to Step 2
For new events, the event organizer must complete and submit a Park Rental Request Form / Solicitud de Reserva de Parques. Events must be secured at least three months in advance, so be sure to leave ample time to submit the request.
District staff will review your proposal to determine suitability of the event being held in a park. Not all proposals are approved. You will be notified regarding your approval status within three business days.
Step 2 | Submit a Park Rental Request
Submit a completed Park Rental Request Form / Solicitud de Reserva de Parques no less than three months prior to the proposed event date. Please allow at least three business days for district staff to contact you to determine availability and gather additional information regarding the event rental.
If your event is scheduled in Riverbend Park you will need approval from the Old Mill District.
Step 3 | Fees and Rental Agreement
The event organizer will receive a confirmation receipt as well as a rental agreement that must be signed and returned to the district. Full payment due date is dependent on group size. Please reference the Park Rental Fees / Solicitud de Reserva de Parques for more information on event fees and additional charges.
Step 4 | Schedule and Attend Pre-Event Logistics Meeting
Event organizers must attend a pre-event meeting no less than 4-6 weeks before the event date. This meeting will cover the logistics plan, arrange for other district services and schedule a site walk-through if needed.
All events must submit a logistics plan at least four days before the scheduled pre-event meeting, using the Park Rental Logistics Plan and Guidelines, via email to:
Event organizers are required to schedule the post-event meeting with district staff within two weeks of the event date. This meeting is crucial if you plan on holding your event on an annual basis. Final billing and/or refunds will be processed following the post-event meeting.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
A Pass-Through is defined as any gathering or event staged off of BPRD property that needs to pass through any BPRD parks or trails (i.e. foot/walk/bike race events staged on private property).
Paid reservations take priority over a pass-through request.
Not all parks/trails are available or suitable for a pass-through.
Routes may utilize the west side of the Deschutes River Trail – South Canyon Reach connecting to the Haul Road Trail turn-off; however, pass-throughs are limited from using the trail on the east side of the river due to safety concerns.
An impact fee may be charged based on size, trail use and staging.
Please allow at least three business days for BPRD staff to contact you to determine availability and approval.
Step 2 | Contact Old Mill District, City of Bend
You will need approval from the Old Mill District (OMD) if your route passes through their property. Please visit the OMD Special Event webpage for more information.
If your route crosses onto city streets and/or sidewalks, you may need to obtain a permit from the City of Bend. Please visit the City of Bend Special Event webpage for more information.
Step 3 | Return Rental Agreement
The event is confirmed when the BPRD Rental Agreement is signed and returned.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
Tournaments, Athletic Events and Sports Facility Rentals
Athletic facility users must have a reservation for practicing, playing contests, conducting drills, events, tournaments, camps or other programmed activities. Reservations provide exclusive and priority use.
Informal gatherings such as unscheduled pick-up games or family get-togethers do not require a reservation.
General Information
Please review all rental documents for rules and regulations of athletic facility use, scheduling prioritization, billing and fees, cancelation and refunds, and other important information. The renter is responsible for being familiar with the information provided in these documents and adhering to the guidelines and general park rules and regulations.
Athletic facilities are available to rent from April 1 through October 31. Here are our primary sports facilities:
The 2025 tournament season is full. We are not accepting any new tournament requests at this time.
Submit up to 12 months and no less than 3 months in advance. Tournaments are limited to two consecutive tournament days, including setup and cleanup.
Non-Tournament Requests (i.e., practices, league games, or short-term rentals)
To receive appropriate scheduling priority, requests are due on the following dates:
February 1 for use April 1 – June 14
May 1 for use June 15 – August 14
August 1 for use August 14 – October 31
After the deadlines, requests are processed on a first-come, first-served basis. Requests must be submitted at least seven days before the first date of the reservation and may not be accommodated if received less than seven days in advance.
Scheduling Prioritization
Facilities will be scheduled based on the user types below in order of priority, as BPRD cannot provide facility space to accommodate all sports organizations. When possible, BPRD will attempt to accommodate all users regardless of priority. As a result, we will consider all requests and schedule time based on priority order that best uses available space.
Bend Park and Recreation District youth and adult programs
Bend-La Pine School District youth programs
Local, non-profit 501(c)(3) sports organizations
Private and commercial use
We also reference the OSAA primary sports seasons as an additional criterion for prioritization among the user types listed above.
Cancelation and Refund Policy
Rentals are billed based on the reservation. It is the renter’s responsibility to notify BPRD of any unused facilities before the rental. Recurring field users must notify the district of unused space no less than seven days before the rental date; otherwise, the user will be charged for use.
Short-term and tournament refund policy: Full refund is given up to 30 days before the reservation date.
BPRD reserves the right to cancel or delay any rental due to weather conditions. In the event of inclement weather, reservations may be rescheduled, if possible, at no additional cost. Cancelations due to inclement weather will not be refunded.
If you would like to check field availability before completing a request form, please check the calendars above or contact:
Use this contact form to send an
Fees
Fees charged for the rental of a sports facility consider the administrative cost of reserving the space as well as the impact and any direct services required or requested to support the rental. A 20% fee increase is charged to out-of-district renters.
Rentals with more than 100 attendees, alcohol, and large play amenities may require a deposit, a certificate of insurance and a logistics plan.
Recurring field renters will be invoiced monthly. Tournament and short-term rentals payment process is outlined below:
Up to 100 attendees: Payment is due when booking
101 to 500 attendees: Payment is due no less than 90 days before the reservation date.
500 or more attendees: $250 non-refundable application fee due at time of booking (applied toward the final amount owed). The rest of the payment is due no less than 90 days before the reservation date.
No person shall possess or consume alcoholic beverages on BPRD property without authorization from the district. If granted, insurance is required to possess or consume alcohol on BPRD property. The type of liability insurance required will depend on the nature of possession and consumption.
If alcohol is either provided by the event organizer, free of charge or brought to an event by an attendee, an additional rider on the COI for Host Liquor Liability is required.
If alcohol is being sold or if any type of fee, including race and event entry fees, is being charged at an event and alcohol is being provided to attendees only, a liquor license must be obtained from the Oregon Liquor Control Commission (OLCC) and an additional rider on the COI for Liquor Liability is required. BPRD also requires the area to be fenced in.
Additional Requirements for Large Rentals and Tournaments
Athletic tournaments have additional requirements above and beyond other rentals. Tournament organizers must submit a completed logistics plan and site map, and schedule a pre-event meeting with BPRD staff no less than 30 days before the event date. Additional services cannot be guaranteed or accommodated if the logistics plan is submitted less than 30 days before the tournament.
Looking for a place in town for a pool party, ice skating party, art party, neighborhood or business meeting? We’ll find a space for you. If you’re looking for a larger event space, click here to see our rental halls.
The Art Station at Harmon Park Clay Studio is a great place to hold private art parties with an instructor. Click here or call (541) 706-6114 for more information.
The Pavilion skating rink is one of the best places in town for your party! The Pavilion offers a few options for you. Click here or call (541) 389-7588 for more information.
Need a party with a pool? Look no further than the Juniper and Larkspur, offering private pool parties and open recreation swim parties. Click here or call (541) 388-1133 for more information.
Once the permit is approved, a copy will be sent to the permit holder and accompanying information will be sent to the BPRD Park Stewards. The permit holder must keep a copy of the permit on-site while at the park.
Alcohol Permittee Terms and Conditions
The following terms and conditions apply to all alcohol permits.
Permittee must be 21 years of age or older.
If there are more than 30 attendees a park rental is required.
Alcohol permits do not imply a park reservation or exclusive use of a park or area within a park.
Permittee agrees to indemnify and hold Bend Park and Recreation District (BPRD) harmless from any liability or loss of any kind connected with the permit holder’s use of this permit.
The permit is only valid for the identified date and time.
Permittee must abide by all State, City, and BPRD laws, rules, regulations, and codes. Failure to do so may result in forfeiture of this permit and/or for future permits for up to one year.
BPRD staff or law enforcement officers may revoke this permit at any time for any reason deemed necessary.
Glass containers are not permitted.
Questions?
Once you have reviewed the information above and if you have questions, please contact:
